Planning Manager

NVT Quality Lifestyle Estate; Bengaluru; On-site; INR 2,500,000 - 4,000,000; Full time

Job summary

NVT Quality Lifestyle Estate is seeking a Planning Manager to lead project planning, scheduling and cost control across multiple real estate developments. You will drive master schedules, monitor progress, manage resources and coordinate with contract, procurement and execution teams to ensure on-time delivery.

The role requires a strong background in Primavera P6 and MS Project, advanced Excel skills, and experience in budgeting, cash flow forecasting and EOT claims.

Qualifications

• Bachelor's degree in Civil Engineering (B.E. / B.Tech.).
• Minimum 8 years of relevant experience in project planning, scheduling, budgeting and cost control, preferably in real estate or construction projects.
• Experience in handling multiple projects and coordinating with cross-functional teams will be an added advantage.

Responsibilities

• Develop, implement and maintain comprehensive project master schedules, milestone charts and detailed activity-wise work programmes.
• Establish project timelines, critical paths, dependencies and logical sequencing of construction activities.
• Monitor project progress against approved schedules and ensure timely completion of project milestones.
• Update and maintain project schedules using Primavera P6, MS Project and MS Excel.
• Plan and forecast manpower, materials, machinery and equipment requirements in coordination with project and execution teams.
• Monitor resource deployment and utilisation to ensure optimal productivity.
• Coordinate with procurement, contracts and project teams to ensure timely availability of resources.
• Prepare resource-loaded schedules and cash flow projections.
• Track planned versus actual project progress and identify deviations, bottlenecks and potential delays.
• Conduct periodic progress reviews and prepare project performance reports.
• Develop corrective and recovery plans to address schedule slippages.
• Monitor critical activities and ensure timely escalation of issues affecting project timelines.
• Assist in preparation of Extension of Time (EOT) claims and delay analysis documentation.
• Coordinate with contracts and execution teams on contractual milestones, obligations and variations.
• Maintain proper records of project progress, delays and related correspondence.
• Prepare periodic project progress reports, dashboards and MIS reports.
• Present project performance, schedule deviations, resource utilisation and cost status to senior management.
• Establish standard reporting formats and planning procedures across projects.
• Maintain accurate project planning records and documentation.
• Lead and guide planning engineers and other team members.
• Coordinate with project managers, site engineers, procurement, finance, contracts and consultants.
• Conduct regular planning and progress review meetings.
• Ensure effective communication between project stakeholders for smooth project execution.

Education

B.E./B.Tech. Civil Engineering

B.E./B.Tech. in Civil Engineering

Project planning

Scheduling

Budgeting

Cost control

Risk management

Team leadership

Stakeholder coordination

Progress tracking

Tools

Primavera P6

MS Project

MS Excel

ERP systems

CPM

Job description

JOB DESCRIPTION

Position: Planning Manager
Department: Projects / Planning & Contracts
Qualification: B.E. / B.Tech. in Civil Engineering
Experience: Minimum 8 years

1. Job Purpose

To lead and manage project planning, scheduling, budgeting, cost control and progress monitoring across projects. The role involves ensuring effective resource utilisation, timely project execution, cost optimisation and proactive identification of project risks and delays through robust planning and monitoring systems.

2. Key Roles & Responsibilities

A. Project Planning & Scheduling

• Develop, implement and maintain comprehensive project master schedules, milestone charts and detailed activity-wise work programmes.
• Establish project timelines, critical paths, dependencies and logical sequencing of construction activities.
• Monitor project progress against approved schedules and ensure timely completion of project milestones.
• Update and maintain project schedules using Primavera P6, MS Project and MS Excel.

B. Resource Planning & Allocation

• Plan and forecast manpower, materials, machinery and equipment requirements in coordination with project and execution teams.
• Monitor resource deployment and utilisation to ensure optimal productivity.
• Coordinate with procurement, contracts and project teams to ensure timely availability of resources.
• Prepare resource-loaded schedules and cash flow projections.

C. Project Monitoring & Progress Control

• Track planned versus actual project progress and identify deviations, bottlenecks and potential delays.
• Conduct periodic progress reviews and prepare project performance reports.
• Develop corrective and recovery plans to address schedule slippages.
• Monitor critical activities and ensure timely escalation of issues affecting project timelines.

D. Budgeting & Cost Control

• Assist in preparation of project budgets, cost estimates and periodic financial forecasts.
• Monitor project expenditure against approved budgets and identify cost overruns.
• Analyse variations in material, labour, equipment and overhead costs.
• Prepare cost forecasts, cash flow statements and billing projections.
• Support management in identifying opportunities for cost optimisation.

E. Risk Management & Contractual Planning

• Identify potential project risks and evaluate their impact on project schedules and costs.
• Analyse project delays and prepare mitigation and recovery strategies.
• Assist in preparation of Extension of Time (EOT) claims and delay analysis documentation.
• Coordinate with contracts and execution teams on contractual milestones, obligations and variations.
• Maintain proper records of project progress, delays and related correspondence.

F. MIS & Management Reporting

• Prepare periodic project progress reports, dashboards and management information system (MIS) reports.
• Present project performance, schedule deviations, resource utilisation and cost status to senior management.
• Establish standard reporting formats and planning procedures across projects.
• Maintain accurate project planning records and documentation.

G. Team & Stakeholder Coordination

• Lead and guide planning engineers and other team members.
• Coordinate with project managers, site engineers, procurement, finance, contracts and consultants.
• Conduct regular planning and progress review meetings.
• Ensure effective communication between project stakeholders for smooth project execution.

3. Educational Qualification & Experience

• Bachelor's degree in Civil Engineering (B.E. / B.Tech.).
• Minimum 8 years of relevant experience in project planning, scheduling, budgeting and cost control, preferably in real estate or construction projects.
• Experience in handling multiple projects and coordinating with cross-functional teams will be an added advantage.

4. Technical Skills

• Proficiency in Primavera P6 and/or Microsoft Project.
• Advanced working knowledge of MS Excel and project reporting tools.
• Working knowledge of ERP systems and project management software.
• Strong understanding of construction planning, scheduling techniques, critical path method (CPM), resource loading and cost control.
• Knowledge of project budgeting, cash flow forecasting and contractual documentation.