Pharmacy Purchase and Operational Manager - SRM Group Ramapuram

SRM Institute of Science and Technology; Zone 11 Valasaravakkam; On-site; INR 600,000 - 900,000; Full time

Job summary

SRM Institute of Science and Technology in Tamil Nadu invites an experienced Hospital Operations and Purchase Manager to oversee the hospital pharmacy, supervise staff, manage inventory, and ensure regulatory compliance.

You will coordinate with doctors and administration, monitor costs, and drive SOPs to improve safety and efficiency while ensuring timely availability of medicines.

Qualifications

• Experience in hospital pharmacy operations is preferred.
• Ability to manage staff and supervise pharmacists and support staff.
• Knowledge of inventory management and procurement processes.
• Familiarity with regulatory requirements for pharmacy operations.

Responsibilities

• Pharmacy operations: Manage the day-to-day functioning of the hospital pharmacy.
• Staff management: Allocate duties, supervise pharmacists and support staff, and monitor staff performance.
• Inventory management: Maintain stock levels of medicines, surgical items, and supplies.
• Quality and safety: Ensure proper storage, handling, dispensing and documentation of medicines.
• Regulatory compliance: Ensure operations comply with laws and hospital policies.
• Coordination: Coordinate with doctors, nurses, administration, finance, stores and other departments.
• Patient service: Ensure medicines are available and supplied to patients accurately and promptly.
• Cost control: Monitor pharmacy expenses and identify wastage reduction opportunities.
• Expiry and wastage control: Monitor near-expiry/expired medicines and disposal.
• Reporting: Prepare reports on consumption, stock, purchases, shortages and performance.
• Process improvement: Develop and implement SOPs to improve workflow and safety.
• Emergency preparedness: Ensure availability of essential and emergency medicines.

Job description

Role & responsibilities

1. Hospital Operations Responsibilities

• Pharmacy operations: Manage the day-to-day functioning of the hospital pharmacy.
• Staff management: Allocate duties, supervise pharmacists and support staff, and monitor staff performance.
• Inventory management: Maintain appropriate stock levels of medicines, surgical items, and other pharmacy supplies.
• Quality and safety: Ensure proper storage, handling, dispensing, and documentation of medicines.
• Regulatory compliance: Ensure pharmacy operations comply with applicable laws, hospital policies, and regulatory requirements.
• Coordination: Coordinate with doctors, nurses, administration, finance, stores, and other departments.
• Patient service: Ensure medicines are available and supplied to patients accurately and promptly.
• Cost control: Monitor pharmacy expenses and identify opportunities to reduce wastage and unnecessary expenditure.
• Expiry and wastage control: Monitor near-expiry and expired medicines and ensure appropriate disposal.
• Reporting: Prepare and review reports on consumption, stock, purchases, shortages, and pharmacy performance.
• Process improvement: Develop and implement SOPs and improve workflow, efficiency, and patient safety.
• Emergency preparedness: Ensure availability of essential and emergency medicines.

2. Purchase Manager Responsibilities in Pharmacy

• Purchase planning: Estimate medicine and medical-supply requirements based on consumption, patient volume, and stock levels.
• Vendor management: Identify, evaluate, and maintain relationships with approved suppliers.
• Quotation and price comparison: Obtain quotations and compare prices, quality, payment terms, and delivery schedules.
• Purchase orders: Prepare and process purchase orders according to hospital procedures.
• Negotiation: Negotiate prices, discounts, credit terms, delivery schedules, and other commercial conditions.
• Supplier quality: Ensure suppliers provide medicines and products meeting required quality and regulatory standards.
• Timely procurement: Prevent stock-outs by ensuring medicines are purchased and delivered on time.
• Inventory coordination: Coordinate with pharmacy/store personnel to maintain optimum inventory levels.
• Expiry management: Follow appropriate purchasing and stock-rotation practices to minimize expiry losses.
• Documentation: Maintain purchase records, invoices, purchase orders, quotations, and vendor documents.
• Budget control: Monitor procurement expenditure against the approved pharmacy budget.
• Supplier performance: Monitor vendor delivery time, product quality, shortages, and service levels.
• Audit support: Maintain proper procurement records for internal and external audits

Preferred candidate profile

* Male - Immediate Joiners Prefered