Personal Assistant,NCT

Deutsche Bank; Mumbai Suburban; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Best in class leave policy

Gender neutral parental leaves

Childcare assistance reimbursement

Certifications and education sponsored

Employee Assistance Program

Job summary

Deutsche Bank International Private Bank seeks an experienced Personal Assistant to support the IPB Chief of Staff in Mumbai. You will handle day-to-day admin tasks for onshore Managing Directors, including calendars, travel, and document preparation.

The role requires strong communication, organizational skills, and the ability to use AI tools to boost productivity while maintaining data ethics. A comprehensive benefits package is offered.

Qualifications

• Previous experience as administrative assistant supporting senior stakeholders (MDs/Directors).
• Bachelor's degree in Business Administration or equivalent.
• Self-starter with strong analytical skills.
• Excellent interpersonal and communication skills; able to create presentations/reports.
• Strong organisational and planning skills.
• Proficient in spreadsheets and basic databases (data entry/reports).
• Knowledge of banking/financial sectors.
• Ability to leverage AI tools to improve productivity and ensure ethical use of data.

Responsibilities

• Manage MD calendars and schedule global events.
• Prepare and disseminate meeting documents.
• Coordinate travel bookings and expense claims.
• Track infrastructure and inventory for new joiners/leavers.
• Open IT support tickets and follow up.
• Raise purchase orders for stationery, equipment, licenses, welfare items.
• Maintain email distribution lists and staff communications.
• Update seat plans and floor plans in DB systems (dbMOVE).

Skills

Calendar management

Travel bookings

Expense claims

Stakeholder support

Presentations & reports

Interpersonal communication

Analytical skills

AI productivity tools

Education

Bachelor's degree (Business Administration)

Tools

dbMOVE

Job description

Job Description:

Job Title- Personal Assistant, NCT

Location- Mumbai, India

Role Description

Deutsche Bank International Private Bank - Administration Support

You will be part of IPB Chief of staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands‑on admin support to onshore Managing Directors (MDs).

What we'll offer you

• Best in class leave policy
• Gender neutral parental leaves
• 100% reimbursement under childcare assistance benefit (gender neutral)
• Sponsorship for Industry relevant certifications and education
• Employee Assistance Program for you and your family members
• Comprehensive Hospitalization Insurance for you and your dependents
• Accident and Term life Insurance
• Complementary Health screening for 35 yrs. and above

Your key responsibilities

Acting as an owner and the first point of contact to coordinate tasks and admin activities for the MD including:

• Managing calendars - scheduling meetings & appointments incl. global events e.g. Townhalls, OneIPB, Engage and Connect sessions, Online team engagement events
• Compiling and disseminating meeting documents
• Handle travel bookings & expense claims
• Tracking infrastructure and inventory for new joiners / leavers
• Assist with opening IT support tickets and follow-ups
• Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others
• Maintain email distribution lists, Staff communications, email broadcasts
• Seat planning and floor plan updates in DB systems e.g. dbMOVE

Your skills and experience

Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors / Directors in onshore locations.

Educated to Bachelor's degree level (Business Administration) or equivalent qualification/work ex.

A self-starter with strong analytical skills.

Excellent interpersonal & communication skills, with the ability to create presentations and reports.

Strong organisational and planning skills.

Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting).

Knowledge of the banking and financial sectors.

Proven ability to leverage AI tools to enhance productivity, optimise workflows to solve business problems, while applying critical judgement to ensure responsible and ethical use of data and AI outputs.

How we'll support you

Training and development to help you excel in your career

Coaching and support from experts in your team

A culture of continuous learning to aid progression

A range of flexible benefits that you can tailor to suit your needs

About us and our teams

Please visit our company website for further information: https://www.db.com/company/company.html

We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.

Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.

We welcome applications from all people and promote a positive, fair and inclusive work environment.