Personal Assistant – Accounts & Back Office

Jobitus; Kolkata District; Sur place; INR 270 000 - 330 000; Plein temps

Résumé du poste

Jobitus in Kolkata is seeking a well-organized Personal Assistant – Accounts & Back Office to support senior management with administrative tasks and basic accounting duties. The role involves data entry, documentation, and coordination with finance teams, with emphasis on accuracy and confidentiality.

The ideal candidate will be comfortable handling multiple tasks, maintaining records, and working independently to ensure timely completion of responsibilities.

Qualifications

• Graduate in B.Com / M.Com / BBA or any relevant discipline.
• Candidates with an Accounts background will be preferred.
• Good with numbers, MS Excel, documentation, follow-ups and confidentiality.

Responsabilités

• Provide day-to-day administrative and back-office support to senior management.
• Manage schedules, appointments, meetings and reminders.
• Handle calls, emails, correspondence and follow-ups as required.
• Prepare documents, reports, statements and presentations.
• Maintain confidential records and important documents.
• Coordinate with internal teams, clients, vendors and other stakeholders.
• Handle routine follow-ups and ensure assigned tasks are completed on time.
• Maintain daily accounts and financial records.
• Handle basic accounting entries, invoices, bills, receipts and payment records.
• Assist in accounts payable and receivable activities.
• Prepare and maintain sales/purchase records and expense statements.
• Perform data entry and maintain accurate records in MS Excel / accounting software.
• Assist in bank reconciliation, payment follow-ups and basic ledger maintenance.
• Maintain proper filing of invoices, vouchers, bills and other financial documents.
• Coordinate with the Accounts/Finance team for pending payments and documentation.
• Prepare daily/weekly/monthly MIS reports as required.
• Ensure accuracy of data and maintain proper documentation.

Description du poste

Job Description: Personal Assistant – Accounts & Back Office

Job Title: Personal Assistant – Accounts & Back Office

Department: Administration / Accounts / Back Office

Employment Type: Full-Time

Experience: 1–4 Years

Location:Kolkata

Salary:Upto 3 LPA (Based on Experience)

About the Role

We are looking for a well-organized and responsible Personal Assistant who has good knowledge of basic Accounts and Back Office operations. The candidate will be responsible for assisting senior management with day-to-day administrative work while also handling accounts-related documentation, data entry, records, and coordination activities.

The ideal candidate should be good with numbers, MS Excel, documentation, follow-ups, and maintaining confidential information.

Key Responsibilities

Personal Assistant Responsibilities

• Provide day-to-day administrative and back-office support to senior management.
• Manage schedules, appointments, meetings, and reminders.
• Handle calls, emails, correspondence, and follow-ups as required.
• Prepare documents, reports, statements, and presentations.
• Maintain confidential records and important documents.
• Coordinate with internal teams, clients, vendors, and other stakeholders.
• Handle routine follow-ups and ensure assigned tasks are completed on time.

Accounts & Back Office Responsibilities

• Maintain and update daily accounts and financial records.
• Handle basic accounting entries, invoices, bills, receipts, and payment records.
• Assist in accounts payable and receivable activities.
• Prepare and maintain sales/purchase records and expense statements.
• Perform data entry and maintain accurate records in MS Excel / accounting software.
• Assist in bank reconciliation, payment follow-ups, and basic ledger maintenance.
• Maintain proper filing of invoices, vouchers, bills, and other financial documents.
• Coordinate with the Accounts/Finance team for pending payments and documentation.
• Prepare daily/weekly/monthly MIS reports as required.
• Ensure accuracy of data and maintain proper documentation.

Required Skills

• Good knowledge of Basic Accounting principles.
• Working knowledge of MS Excel – filters, sorting, formulas, basic reports, etc.
• Knowledge of Tally / Tally Prime or other accounting software will be preferred.
• Good communication and coordination skills.
• Strong organizational and time-management abilities.
• Good numerical and analytical skills.
• Ability to maintain confidentiality.
• Good typing and documentation skills.
• Ability to handle multiple tasks and work under deadlines.
• Should be proactive, responsible, and detail-oriented.

Educational Qualification

• Graduate in B.Com / M.Com / BBA / any relevant discipline.
• Candidates with an Accounts background will be preferred.

Preferred Candidate Profile

We are looking for someone who can efficiently handle a combination of Personal Assistant duties, Accounts support, documentation, data management, and general back-office operations.

The candidate should be comfortable working independently, maintaining records, coordinating with different people, and supporting senior management in daily business activities.

Key Skills / Naukri Keywords

Personal Assistant | PA | Executive Assistant | Back Office | Accounts Assistant | Accounts Executive | Basic Accounting | Tally | Tally Prime | MS Excel | Data Entry | Invoice | Billing | Accounts Payable | Accounts Receivable | Ledger | Bank Reconciliation | MIS | Documentation | Administration | Office Coordination | Follow-up | Back Office Operations