Personal Assistant

Siemens; Maharashtra; On-site; INR 400,000 - 640,000; Full time

Job summary

Siemens in Pune, India is seeking a Personal Assistant to support our global teams with critical administrative tasks. The role emphasizes efficient communication, travel planning, and cross-functional coordination across locations.

You will handle workflows in MyMailSAP, manage purchasing and service orders, and contribute to internal communications and content management. Fluency in English and German is required, with strong MS Office and SAP familiarity essential.

Qualifications

• Strong organizational and time-management abilities are required.
• Excellent written and spoken English communication.
• Proficiency in MS Office tools and familiarity with SAP systems (MyMailSAP preferred).
• Ability to work independently and take ownership of topics.
• Experience in administrative support or similar roles is a plus.
• German language skills are required.

Responsibilities

• Support the team and ensure smooth administrative processes across global teams.
• Execute request-to-approval workflows in MyMailSAP.
• Handle service orders and hardware purchases per company policies.
• Proactively manage status updates and ensure policy-compliant purchasing.
• Coordinate travel arrangements and itinerary planning.
• Ensure compliance with travel policies and expense reporting.
• Manage cross-team scheduling and recurring meetings.
• Assist in newsletters, presentations, and internal communications.
• Coordinate with teams for content management (SharePoint, email, intranet).
• Support visual storytelling and drafting strategic messages aligned with leadership guidance.

Skills

Organizational skills

Time management

English communication

Independent work

Administrative support

German language

Team collaboration

MS Office

SAP / MyMailSAP

Microsoft Teams

Tools

MS Office

SAP / MyMailSAP

SharePoint

Microsoft Teams

Intranet

Job description

Dear Aspirant! We empower our people to stay resilient and relevant in a constantly changing world. We’re looking for people who are always searching for creative ways to grow and learn. People who want to make a real impact, now and in the future. Does that sound like you? Then it seems like you’d make a great addition to our vibrant international team.

Dear Aspirant! We empower our people to stay resilient and relevant in a constantly changing world. We’re looking for people who are always searching for creative ways to grow and learn. People who want to make a real impact, now and in the future. Does that sound like you? Then it seems like you’d make a great addition to our vibrant international team.

We are looking for: Personal Assistant

You’ll Make An Impact By

• to support our team. This role is critical for ensuring smooth administrative processes and effective communication across global teams.
• Execute request-to-approval workflows in MyMailSAP.
• Handle service orders and hardware purchases in compliance with company policies.
• Proactively manage status updates and ensure policy-compliant purchasing.
• Coordinate travel arrangements, including itinerary planning and change handling.
• Ensure compliance with company travel policies.
• Manage travel expense reporting and reimbursement processes.
• Manage cross-team scheduling and recurring meetings.
• Handle rescheduling, conflict resolution, and availability checks.
• Support structured planning for leadership and project meetings.
• Communicate and coordinate with secretariats of other Siemens units for scheduling alignment.
• Assist in preparing newsletters, presentations, and internal communications.
• Coordinate with teams for content management (SharePoint, email, intranet).
• Support visual storytelling and drafting strategic messages aligned with leadership guidance.

Use your skills to move the world forward!

• Strong organizational and time-management skills.
• Excellent communication skills in English (written and verbal).
• Proficiency in MS Office tools and familiarity with SAP systems (MyMailSAP preferred).
• Ability to work independently and take responsibility for assigned topics.
• Experience in administrative support or similar roles is a plus.
• Flexibility and adaptability to changing requirements and time zones.
• Strong collaboration skills in virtual, global teams using tools like Microsoft Teams.
• German language skills Must.
• Experience working with or for German headquarters.
• A dynamic and diverse team with a collaborative spirit.
• A positive atmosphere across countries and cultures.
• Opportunities to contribute to global IT transformation projects.

Create a better #TomorrowWithUs!

This role is based in Pune, where you’ll get the chance to work with teams impacting entire cities, countries - and the shape of things to come.

We’re Siemens. A collection of over 312,000 minds building the future, one day at a time in over 200 countries. We’re dedicated to equality, and we encourage applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit and business need. Bring your curiosity and creativity and help us shape tomorrow.

Find out more about Siemens careers at: www.siemens.com/careers

Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds

#STS