Personal Assistant

Siemens; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Siemens in Pune, India is seeking a proactive Personal Assistant to support global teams, manage calendars, coordinate travel, and streamline administrative workflows. This role emphasizes meticulous organization, clear communication, and cross‑functional collaboration.

You will handle approvals in MyMailSAP, process service orders and purchases, prepare newsletters and presentations, and assist leadership with meetings and content management across SharePoint and intranet.

Qualifications

• Excellent communication skills in English (written and verbal).
• German language skills preferred.
• Proficient in MS Office and familiar with SAP systems (MyMailSAP preferred).
• Ability to work independently and coordinate with multiple teams.

Responsibilities

• Support our team; ensure smooth administrative processes and effective communication across global teams.
• Execute request-to-approval workflows in MyMailSAP.
• Handle service orders and hardware purchases in accordance with policies.
• Manage travel arrangements, including planning and change handling; ensure travel policy compliance.
• Coordinate with secretariats of other Siemens units for scheduling alignment.
• Prepare newsletters, presentations, and internal communications; content management (SharePoint, email, intranet).
• Support leadership meeting planning and cross-team scheduling.

Skills

German language

English language

MS Office

SAP (MyMailSAP)

Communication skills

Organizational skills

Time management

Team collaboration

Independent work

Tools

SharePoint

Microsoft Teams

Job description

Job Description:

Dear Aspirant! We empower our people to stay resilient and relevant in a constantly changing world. We’re looking for people who are always searching for creative ways to grow and learn. People who want to make a real impact, now and in the future. Does that sound like you? Then it seems like you’d make a great addition to our vibrant international team.

We are looking for: Personal Assistant

You’ll make an impact by:

• to support our team. This role is critical for ensuring smooth administrative processes and effective communication across global teams.
• Execute request-to-approval workflows in MyMailSAP.
• Handle service orders and hardware purchases in compliance with company policies.
• Proactively manage status updates and ensure policy-compliant purchasing.
• Coordinate travel arrangements, including itinerary planning and change handling.
• Ensure compliance with company travel policies.
• Manage travel expense reporting and reimbursement processes.
• Manage cross-team scheduling and recurring meetings.
• Handle rescheduling, conflict resolution, and availability checks.
• Support structured planning for leadership and project meetings.
• Communicate and coordinate with secretariats of other Siemens units for scheduling alignment.
• Assist in preparing newsletters, presentations, and internal communications.
• Coordinate with teams for content management (SharePoint, email, intranet).
• Support visual storytelling and drafting strategic messages aligned with leadership guidance.

Use your skills to move the world forward!

• Strong organizational and time-management skills.
• Excellent communication skills in English (written and verbal).
• Proficiency in MS Office tools and familiarity with SAP systems (MyMailSAP preferred).
• Ability to work independently and take responsibility for assigned topics.
• Experience in administrative support or similar roles is a plus.
• Flexibility and adaptability to changing requirements and time zones.
• Strong collaboration skills in virtual, global teams using tools like Microsoft Teams.
• German language skills Must.
• Experience working with or for German headquarters.
• A dynamic and diverse team with a collaborative spirit.
• A positive atmosphere across countries and cultures.
• Opportunities to contribute to global IT transformation projects.

Create a better #TomorrowWithUs!

This role is based in Pune, where you’ll get the chance to work with teams impacting entire cities, countries - and the shape of things to come.

We’re Siemens. A collection of over 312,000 minds building the future, one day at a time in over 200 countries. Were dedicated to equality, and we encourage applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit and business need. Bring your curiosity and creativity and help us shape tomorrow.

Find out more about Siemens careers at: www.siemens.com/careers

Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds

Requirements: