Administrator - Onboarding And Learning Programs

Siemens; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

Siemens in Chennai is seeking an Administrator for Onboarding & Learning Programs to coordinate end-to-end onboarding, manage pre-boarding communications, and schedule induction sessions for new hires across multiple functions.

The role requires 3–5 years in HR Operations or Learning Administration, strong MS Office 365 skills, and experience with LMS/HR systems. You will work closely with HR, IT, and business leaders to ensure a smooth, engaging onboarding experience.

Qualifications

• Bachelor's degree in a relevant field is required.
• 3–5 years in HR operations, learning administration, onboarding, or related admin roles.
• Experience with LMS and HR systems is highly desirable.

Responsibilities

• Coordinate end-to-end onboarding activities for new employees across Siemens businesses and functions.
• Manage pre-boarding communications and ensure new hires receive information before joining date.
• Schedule and administer induction programs, orientation sessions, and workshops.
• Coordinate with HR, IT, Facilities, Security, Finance, and hiring managers for workplace readiness.
• Track documentation, policy acknowledgments, compliance, and mandatory training.
• Facilitate welcome sessions and provide administrative support during onboarding events.
• Monitor onboarding progress and resolve issues affecting the new hire experience.
• Collect feedback and suggest improvements to increase engagement.

Skills

MS Office 365

Reporting

Stakeholder management

Attention to detail

Multitasking

Communication

Problem-solving

Education

Bachelor's degree in Business Administration, Human Resources, Psychology, Education, or related

Tools

LMS

HR systems

Job description

Job Description:

Dear Aspirant!

We empower our people to stay resilient and relevant in a constantly changing world. We’re looking for people who are always searching for creative ways to grow and learn. People who want to make a real impact, now and in the future. Does that sound like you? Then it seems like you’d make a great addition to our vibrant international team.

We are looking for: Administrator - Onboarding & Learning Programs

You’ll Make An Impact By

• Coordinate end-to-end onboarding activities for all new employees across Siemens businesses and functions.
• Manage pre-boarding communications and ensure new hires receive all relevant information before their joining date.
• Schedule and administer induction programs, orientation sessions, and onboarding workshops.
• Coordinate with HR, IT, Facilities, Security, Finance, and hiring managers to ensure workplace readiness.
• Track completion of onboarding documentation, policy acknowledgments, compliance requirements, and mandatory training.
• Facilitate welcome sessions and provide administrative support during onboarding events.
• Ensure a positive and engaging onboarding experience aligned with Siemens values and culture.
• Monitor onboarding progress and proactively resolve issues impacting the new hire experience.
• Collect onboarding feedback and recommend improvements to increase employee satisfaction and engagement.
• Program Coordination and Stakeholder Management
• Serve as the primary point of contact for onboarding and learning-related queries.
• Partner with hiring managers to ensure successful transition of new employees into their teams.
• Collaborate with HR Business Partners and Learning & Development teams on learning initiatives.
• Coordinate training logistics including venue booking, virtual meeting setup, attendee management, and resource preparation.
• Support enterprise-wide onboarding and capability development initiatives.

Use your skills to move the world forward!

• Bachelor's Degree in Business Administration, Human Resources, Psychology, Education, or a related discipline.
• Additional certifications in Learning & Development, HR Operations, or Project Coordination are an advantage.
• Experience: 3-5 years of experience in HR Operations, Learning Administration, Employee Onboarding, Talent Development, or a related administrative role.
• Experience working in a multinational organization is preferred.
• Experience administering Learning Management Systems (LMS) is highly desirable.
• Required Skills & Competencies
• Technical Skills: Strong proficiency in Microsoft Office 365 (Excel, PowerPoint, Word, Outlook, Teams).
• Experience with Learning Management Systems and HR systems.
• Reporting and data analysis capabilities.
• Knowledge of onboarding workflows and training administration processes.
• Excellent organizational and coordination skills.
• Strong communication and stakeholder management abilities.
• Customer-focused mindset with passion for employee experience.
• High attention to detail and accuracy.
• Ability to manage multiple priorities simultaneously.
• Strong problem-solving and process improvement skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional approach to handling confidential information.

Create a better #TomorrowWithUs!

This role is based in Chennai, where you’ll get the chance to work with teams impacting entire cities, countries - and the shape of things to come.

We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us.

We’re Siemens. A collection of over 312,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we encourage applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit and business need. Bring your curiosity and imagination and help us shape tomorrow.

Find out more about Siemens careers at: www.siemens.com/careers

Find out more about the Digital world of Siemens here:

www.siemens.com/careers/digitalminds #STS

Requirements: