Personal Assistant

Siemens Mobility; Pune District; On-site; INR 500,000 - 900,000; Full time

Job summary

Siemens Mobility in Pune, India, is seeking a Personal Assistant to support a global team with administrative processes, travel coordination, and cross-functional communication. The role involves handling SAP-based workflows (MyMailSAP), content management tasks, and collaboration across time zones.

The ideal candidate will have strong English communication, German language skills, and solid MS Office experience, with the ability to work independently and adapt to changing priorities.

Qualifications

• Excellent communication skills in English (written and verbal).
• German language skills required; experience with German HQ is a plus.
• Strong organizational and time-management abilities.

Responsibilities

• Support our team with administrative processes and effective communication across global teams.
• Execute request-to-approval workflows in MyMailSAP.
• Handle service orders and hardware purchases per company policies.
• Coordinate travel arrangements and itineraries.
• Ensure compliance with travel policies and expense reporting.
• Coordinate with secretariats of Siemens units for scheduling alignment.
• Prepare newsletters, presentations, and internal communications.
• Assist content management (SharePoint, email, intranet).
• Support visual storytelling and drafting strategic messages.

Skills

Organizational skills

English communication

MS Office

SAP (MyMailSAP)

German language

Independent work

Administrative experience

MS Teams collaboration

Tools

MyMailSAP

SharePoint

Intranet

Job description

Dear Aspirant!

We empower our people to stay resilient and relevant in a constantly changing world. We’re looking for people who are always searching for creative ways to grow and learn. People who want to make a real impact, now and in the future. Does that sound like you? Then it seems like you’d make a great addition to our vibrant international team.

We are looking for: Personal Assistant

You’ll make an impact by:

• to support our team. This role is critical for ensuring smooth administrative processes and effective communication across global teams.
• Execute request-to-approval workflows in MyMailSAP.
• Handle service orders and hardware purchases in compliance with company policies.
• Proactively manage status updates and ensure policy-compliant purchasing.
• Coordinate travel arrangements, including itinerary planning and change handling.
• Ensure compliance with company travel policies.
• Manage travel expense reporting and reimbursement processes.
• Manage cross-team scheduling and recurring meetings.
• Handle rescheduling, conflict resolution, and availability checks.
• Support structured planning for leadership and project meetings.
• Communicate and coordinate with secretariats of other Siemens units for scheduling alignment.
• Assist in preparing newsletters, presentations, and internal communications.
• Coordinate with teams for content management (SharePoint, email, intranet).
• Support visual storytelling and drafting strategic messages aligned with leadership guidance.

Use your skills to move the world forward!

• Strong organizational and time-management skills.
• Excellent communication skills in English (written and verbal).
• Proficiency in MS Office tools and familiarity with SAP systems (MyMailSAP preferred).
• Ability to work independently and take responsibility for assigned topics.
• Experience in administrative support or similar roles is a plus.
• Flexibility and adaptability to changing requirements and time zones.
• Strong collaboration skills in virtual, global teams using tools like Microsoft Teams.
• German language skills Must.
• Experience working with or for German headquarters.
• A dynamic and diverse team with a collaborative spirit.
• A positive atmosphere across countries and cultures.
• Opportunities to contribute to global IT transformation projects.

Create a better #TomorrowWithUs!

This role is based in Pune, where you’ll get the chance to work with teams impacting entire cities, countries - and the shape of things to come.

We’re Siemens. A collection of over 312,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we encourage applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit and business need. Bring your curiosity and creativity and help us shape tomorrow.

Find out more about Siemens careers at: www.siemens.com/careers

Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds