Personal Assistant

Elite Butlers; Delhi; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Elite Butlers in Delhi seeks a highly organized Executive Assistant to support a senior executive with a blend of administrative and personal tasks. The role requires discretion, proactive problem-solving, and strong coordination across household and business operations.

You will manage office duties, travel logistics, staff coordination, and financial records, with occasional international travel. This position offers long-term stability and close involvement in both professional and personal

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant.
• Strong organizational skills and attention to detail.
• Ability to multitask and handle unexpected situations professionally.
• Excellent communication and problem-solving abilities.
• Experience in handling VIPs and staff coordination is a plus.
• Proficiency with MS Office, Google Suite, and basic accounting tools.

Responsibilities

• Office work (6 hours/day, In-Person): Provide daily updates to the executive’s family on business performance, including ticket sales, cargo dispatch, and financial summaries.
• Tally and verify bills from travel agents, hotel stays, and other expenses related to household and business operations.
• Maintain accurate records of house-related expenses, ongoing construction projects, and other administrative work.
• Remote Work (2 hours/day, Home-Based): Handle phone calls, coordination, and scheduling with travel agents, hotel reservations, and restaurant bookings.
• Some days may have no tasks, while others may require 2.5–3 hours of work.
• Ensure all personal and professional tasks assigned are completed promptly.
• Staff & Personnel Management: Oversee the PSOs and drivers, addressing their concerns, schedules, and payments.
• Manage staff-related issues, such as salary delays, grievances, and work performance.
• Serve as the main point of contact for resolving logistical or operational issues involving household or office staff.
• Travel Requirements: Willingness to travel internationally 2–3 times per year, including mandatory presence in Dubai every New Year’s Eve for event coordination.

Skills

Executive Admin experience

Organizational skills

Multitasking

Communication skills

VIP handling

Finance records

Office software

Tools

MS Office

Google Suite

Basic accounting tools

Job description

Job Title: Executive Assistant

Location:

In-person work required (6 hours at the office, 2 hours remote work)

Work Schedule:

8 hours per day (including remote work), occasional travel required

Role Overview

We are seeking a highly organized and detail-oriented Executive Assistant to support a senior executive in both professional and personal tasks. This role involves a combination of administrative duties, financial coordination, and staff management. The ideal candidate must be proactive, discreet, and capable of handling multiple responsibilities efficiently.

Key Responsibilities

• Office Work (6 hours/day, In-Person):
  • Provide daily updates to the executive’s family on business performance, including ticket sales, cargo dispatch, and financial summaries.
  • Tally and verify bills from travel agents, hotel stays, and other expenses related to household and business operations.
  • Maintain accurate records of house-related expenses, ongoing construction projects, and other administrative work.
• Remote Work (2 hours/day, Home-Based):
  • Handle phone calls, coordination, and scheduling with travel agents, hotel reservations, and restaurant bookings.
  • At times, workload may vary; some days may have no tasks, while others may require 2.5-3 hours of work.
  • Ensure all personal and professional tasks assigned are completed promptly.
• Staff & Personnel Management:
  • Oversee the Personal Security Officers (PSOs) and drivers, addressing their concerns, schedules, and payments.
  • Manage staff-related issues, such as salary delays, grievances, and work performance.
  • Serve as the main point of contact for resolving logistical or operational issues involving household or office staff.
• Travel Requirements:
  • Willingness to travel internationally 2-3 times per year, including mandatory presence in Dubai every New Year’s Eve for event coordination.
  • Possible travel during the summer based on work requirements.

Required Skills & Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Strong organizational skills with attention to detail.
• Ability to multitask and handle unexpected situations professionally.
• Excellent communication and problem-solving skills.
• Experience in handling VIPs, staff coordination, and financial records is a plus.
• Proficiency in Microsoft Office, Google Suite, and basic accounting tools.
• Flexibility to travel internationally as required.

Additional Information

• This role is ideal for someone looking for long-term stability and hands-on involvement in both business and personal affairs.
• Confidentiality and reliability are key to success in this position.