Personal Assistance Executive

JobItUs; Mumbai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

JobItUs in Mumbai seeks an experienced Personal Assistant to support an executive with calendar management, travel coordination, and document preparation. You will handle confidential information, screen calls and emails, prepare reports and presentations, and maintain filing systems.

The role requires 5–10 years of relevant experience, proficiency with MS Office and Google Workspace, and willingness to travel as needed.

Qualifications

• Graduate in any field.
• 5–10 years’ experience as Personal/Executive Assistant.
• Proficiency with MS Office and Google Workspace.

Responsibilities

• Manage calendars and schedule meetings.
• Coordinate travel arrangements.
• Screen calls, emails, and correspondence for the executive.
• Prepare reports, presentations, and documents.
• Maintain filing systems and records.
• Coordinate with vendors, clients, and internal teams.
• Maintain expense reports and budgets when requested.
• Handle confidential information with discretion.

Skills

Written communication

Verbal communication

Organizational skills

Time management

Calendar management

Travel planning

Discretion/confidentiality

Email & calls handling

Task prioritization

Documentation & filing

Vendor coordination

Multi-tasking

Budget/expense monitoring

MS Office / Google Workspace

Education

Graduate degree

Tools

MS Office suite

Google Workspace

Job description

Job Description of Personal Assistant

Key Responsibilities:

• Strong Written and verbal communication abilities
• Excellent organisational and time management skills
• Manage calendars, schedule meetings, and coordinate appointments
• Organize travel arrangements, if required (flights, hotels, itineraries)
• Handle confidential information with discretion and maintain professional integrity at all times
• Screen and manage incoming calls, emails, and correspondence on behalf of the executive
• Organize and prioritize tasks and follow up on key deliverables
• Act as a point of contact between the executive and internal departments, clients, or partners
• Maintain expense reports and other deliverables
• Prepare reports, presentations, and other documents
• Maintain filing systems and organize records
• Coordinate with vendors, clients, and internal teams
• Assist with personal matters, if required
• Ability to multi-task
• Monitor and manage expenses or budgets when requested
• Maintain confidentiality, handle sensitive information with discretion and high degree of professionalism
• Willingness to travel with the employer if required

Qualifications:

• Graduate in any field
• Experience of 5-10 years as a Personal Assistant, Executive Assistant, or similar role
• Proficiency with MS Office (Word, Excel, PowerPoint), Google Workspace, or similar tools