PAYROLL SPECIALIST

Weekday AI (YC W21); Bengaluru; On-site; INR 120,000 - 200,000; Full time

Job summary

Weekday AI (YC W21) in Bengaluru, India, seeks an experienced India Payroll Manager to own end-to-end payroll operations for about 150 employees using Zoho Payroll or similar platforms. This hands-on role requires strong compliance focus and the ability to work with external consultants and service providers.

The ideal candidate will manage EPF/EPFO, PT, ESI, and TDS while maintaining audit-ready records and optimizing payroll processes within a growing organization in Bengaluru.

Qualifications

• 4-7 years hands-on experience managing India payroll end to end.
• At least 2 years as the primary payroll owner.
• Strong knowledge of EPF/ESI/Professional Tax/TDS and Form 24Q.
• Experience with payroll platforms (Zoho, Keka, Darwinbox, greytHR).
• Ability to drive audit-ready payroll controls and documentation.

Responsibilities

• Own the complete monthly payroll cycle for ~150 employees.
• Process new joiners, salary changes, arrears, deductions, and settlements.
• Manage EPF/EPFO compliance including filings and payments.
• Handle PT, ESI, and TDS payments and evidence.
• Maintain audit-ready payroll registers and reconciliations.
• Coordinate with payroll vendor and CA firm for timely processing.
• Identify and resolve payroll and compliance gaps; support audits.

Skills

Payroll processing

Statutory compliance

EPFO portal

TDS

Form 16/24Q

Zoho Payroll

Keka

Darwinbox

greytHR

RazorpayX Payroll

Audit readiness

Payroll-to-ledger reconciliation

Vendor management

Tools

Zoho Payroll

Keka

Darwinbox

Job description

Job Description:

This role is for one of the Weekdays clients

Salary range: Rs 120000 - Rs 200000 (ie INR 12-20 LPA)

Experience: 4+ yrs

Location: Bengaluru, Karnataka, India, Bengaluru

Job Type: Full-time

We are looking for an experienced and detail-oriented India Payroll Manager to take end-to-end ownership of payroll operations and statutory compliance for a growing organisation in Bengaluru.

This is a hands-on role suited for a payroll professional who can independently manage the complete payroll lifecycle, strengthen statutory compliance, resolve existing compliance gaps, and establish robust, audit-ready payroll processes. The ideal candidate will combine strong payroll expertise with excellent attention to detail, ownership, and the ability to work effectively with external consultants and service providers.

KEY RESPONSIBILITIES

• Own the complete monthly payroll cycle for approximately150 employees using Zoho Payroll or a similar payroll platform.
• Process new joiners, salary changes, arrears, deductions, adjustments, and full and final settlements accurately and on time.
• Manage end-to-end EPF and EPFO compliance, including portal activities, filings, payments, and supporting documentation.
• Manage Professional Tax, ESI, and TDS on salaries, ensuring timely payments, filings, and evidence.
• Identify, investigate, and clear existing statutory compliance backlogs.
• Maintain audit-ready payroll registers, challans, reconciliations, employee records, and statutory documentation.
• Prepare and manage Form 16 and Form 24Q requirements.
• Manage employee investment declarations, tax proofs, and related payroll documentation.
• Perform monthly reconciliation of payroll figures with the general ledger and books of accounts.
• Ensure payroll-related balances, deductions, statutory liabilities, and payments are accurately reconciled.
• Coordinate with the payroll calculation vendor and ensure timely and accurate payroll processing.
• Manage relationships with the CA firm, EPF consultant, and other payroll service providers.
• Monitor statutory deadlines and ensure all payroll compliance obligations are completed within prescribed timelines.
• Support internal and external audits by providing accurate payroll records, reconciliations, filings, and supporting evidence.
• Identify payroll and compliance risks and implement corrective actions to strengthen controls.
• Maintain accurate employee-level statutory records and ensure payroll documentation is complete and accessible.
• Partner with HR and Finance teams to resolve payroll discrepancies and improve payroll processes.
• Continuously improve payroll controls, documentation, reconciliation processes, and compliance governance.

WHAT MAKES YOU A GREAT FIT

• 4-7 years of hands-on experience managing India payroll end to end, with at least 2 years as the primary payroll owner.
• Strong practical knowledge ofIndian payroll processing and statutory compliance.
• Hands-on experience with the EPFO portal, Professional Tax payment portals, TDS challans, and Form 24Q.
• Strong understanding of EPF, ESI, Professional Tax, TDS, Form 16, investment declarations, and payroll taxation.
• Experience using payroll platforms such as Zoho Payroll, Keka, Darwinbox, greytHR, or RazorpayX Payroll.
• Proven experience cleaning up a statutory compliance backlog or managing payroll through a statutory/financial audit.
• Strong experience with payroll-to-ledger reconciliation and payroll accounting controls.
• Excellent attention to detail with a strong focus on accuracy, compliance, and documentation.
• Strong understanding of payroll audit requirements and evidence management.
• Experience managing external payroll vendors, consultants, CA firms, and statutory advisors.
• Strong analytical and problem-solving skills with the ability to investigate discrepancies and resolve issues independently.
• Excellent organisational and time-management skills, particularly when managing statutory deadlines.
• Strong communication and stakeholder-management skills across HR, Finance, employees, vendors, and consultants.
• High level of ownership, integrity, confidentiality, and accountability when handling sensitive payroll information.
• Comfortable workingin-office in Bengaluru and taking full ownership of payroll and compliance operations.