Payroll Executive

LearningMate; Mumbai; On-site; INR 300,000 - 500,000; Full time

Job summary

Straive Private Limited (Erstwhile LearningMate Solutions Pvt. Ltd) seeks an HR Operations and Payroll Professional to handle statutory compliance and payroll support for Mumbai and Kolkata offices. You will manage PF, PT, ESIC processes, UAN generation, and related communications with employees.

The role requires 6 months to 2 years of experience in Indian statutory payroll and a strong command of MS Excel. On‑site Mumbai/Kolkata work location with audit‑readiness responsibilities.

Qualifications

• Experience in Indian statutory compliance including EPFO, ESIC, PT laws for Maharashtra & West Bengal.
• Advanced MS Excel skills for high‑volume payroll computations.
• Hands-on experience with EPFO Unified Portal, ESIC portal, and PT portals.

Responsibilities

• Execute end-to-end Provident Fund administration, monthly PF Challan Working and ECR uploads.
• Manage Professional Tax challans across Mumbai and Kolkata with accurate slab calculations.
• Oversee ESIC challans and compliance schedules for regional branches in Mumbai and Kolkata.
• Own UAN/Member ID generation from onboarding and resolve PF queries.
• Prepare FNF data for offboarding and issue payroll-related letters.
• Maintain audit-ready HR docs and reports for leadership.

Skills

MS Excel

Statutory compliance

Payroll processing

EPFO/ESIC knowledge

Tools

EPFO Unified Portal

ESIC Portal

PT Portals

Job description

Straive Private Limited (Erstwhile LearningMate Solutions Pvt. Ltd) is is a global leader in data analytics and AI operationalization, helping enterprises embed advanced AI and data capabilities into core business workflows to deliver measurable business outcomes and ROI. With a workforce of ~20,000 professionals serving 350+clients across 30+ markets, Straive combines technical scale with deep domain expertise. A key differentiator is its network of over 6,000 subject matter experts who specialize in managing and enriching complex, unstructured data—enabling organizations to build AI systems grounded in accuracy, context, and business relevance. The company continues to earn recognition from leading industry analysts and was recently named a Leader in AIM’s 2026 Generative AI and Data Engineering PeMa Quadrants. Backed by EQT — a purpose-driven global investment organization which was ranked among the world’s leading private equity firms by PEI in 2025 — Straive is positioned as a high-value alternative to traditional IT services providers, combining domain-led intelligence with AI execution at scale.

Job Description

Experience: 6 Months to 2 years

Key Responsibilities Area

1. Statutory Compliance & Regulatory Governance

• Execute end-to-end Provident Fund (PF) administration, including monthly PF Challan Working, uploading monthly ECRs, updating PF Date of Exit, and filing PF Joint Declarations for employee data updates.
• Manage monthly Professional Tax (PT) Challan Working across state jurisdictions, ensuring accurate slab calculations and timely filings for Mumbai and Kolkata offices.
• Oversee monthly ESIC Challan Working and statutory compliance schedules specifically for regional branch operations in Mumbai and Kolkata.
• Drive full ownership of UAN / Member ID Generation for all new joinees during onboarding to maintain 100% compliance from Day 1.
• Draft and compile periodic Compliance Obligation Reports and coordinate the filing of statutory Returns for Mumbai and Kolkata regional authorities.
• Serve as the single point of contact (SPOC) to resolve employee PF queries, grievances, transfer requests, and withdrawal escalations.

2. Payroll Support & Exit Management

• Prepare, calculate, and validate comprehensive Full & Final (FNF) Input data for offboarding employees, including encashments, recoveries, and statutory payouts.
• Generate, verify, and issue Payroll-Related Letters
• Facilitate the offboarding workflow by drafting and delivering official Release Documents, experience certificates, and relieving letters.

3. HR Operations & Audit Readiness

• Administer the organization's Flexible Benefits Plan (FBP), guiding employees on component allocation and tax-saving declarations.
• Prepare and maintain HR Reporting Data, delivering key analytics on headcount trends, attrition, and operational metrics for leadership review.
• Maintain, organize, and archive meticulous Audit Docs to guarantee 100% audit readiness for internal, external, and government statutory labor audits.

What We Are Looking For

• Experience:
• Domain Expertise: Thorough practical knowledge of Indian Statutory Compliance (EPFO, ESIC, PT laws for Maharashtra & West Bengal, Payment of Wages, Gratuity Act).
• Technical Skills:
• Advanced proficiency in MS Excel (Pivot Tables, VLOOKUP/XLOOKUP, Data Validation) for high-volume payroll and compliance computations.
• Hands-on expertise navigating EPFO Unified Portal, ESIC portal, and regional PT portals.

Recognitions & Achievements

• We have been recognized as a Star Performer in Data & AI Services Specialists - Everest’s North America PEAK Matrix 2025, and as a Leader in AIM’s Pema Quadrant of Agentic AI Service Providers - 2025.
• In Nov 2023, Straive acquired Gramener, an award-winning, design-led data science company, enhancing our data, analytics, and AI capabilities. In June 2025, we acquired SG Analytics, a leading provider of AI-powered insights and contextual analytics services.

"Straive is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status."