Payroll Clerk

DFK Malta Ltd; San; On-site; INR 134,000 - 201,000; Part time

Job summary

DFK Malta Ltd is seeking a Payroll Clerk for a 6-hours-per-day role in the hospitality administration sector. The candidate will manage payroll processing, employee records, and reporting, ensuring accuracy and on-time compensation.

Prior payroll software experience, especially Shireburn Indigo and Excel, is preferred. The position requires attention to detail, strong organizational skills, and the ability to handle confidential information in line with data privacy regulations.

Qualifications

• Previous experience in payroll processing or a similar role is preferred.
• Proficiency in payroll software, preferably Shireburn Indigo, and Microsoft Excel.
• Strong attention to detail, mathematical and analytical skills.
• Effective communication and interpersonal skills.
• Knowledge of payroll laws, regulations and best practices.

Responsibilities

• Payroll Processing: Collect and review timesheets, and/or other attendance records.
• Payroll Processing: Calculate and process employee wages, salaries, bonuses, and other compensation.
• Payroll Processing: Input payroll data into the payroll system accurately and timely.
• Payroll Processing: Verify accuracy of payroll transactions and resolve discrepancies.
• Employee Records Management: Maintain accurate and up-to-date employee records, including personal information, tax withholding, and deductions.
• Employee Records Management: Ensure compliance with data privacy regulations and confidentiality of employee information.
• Employee Records Management: Update employee records with changes in status, such as new hires, terminations, promotions, or salary adjustments.
• Payroll Reporting: Prepare and distribute payroll reports to management and other relevant stakeholders.
• Payroll Reporting: Generate reports for accounting, auditing, and regulatory compliance purposes.
• Payroll Reporting: Assist in the preparation of payroll-related tax filings and reports.
• Employee Service: Provide assistance and support to employees regarding payroll-related inquiries, issues, and requests.
• Employee Service: Respond to employee questions regarding pay, deductions, and benefits.
• Employee Service: Apply for and renew work permits for Third-Country National (TCN) employees in accordance employment regulations.
• Employee Service: Prepare, submit, and track work permit applications and renewal requests with relevant government authorities.
• Employee Service: Ensure all supporting documentation is complete, accurate, and submitted within required deadlines.
• Employee Service: Monitor permit expiry dates and maintain records to ensure continuous legal employment status.
• Liaise with employees, government agencies, and internal departments regarding permit applications, renewals, and compliance requirements.

Skills

Attention to detail

Organizational skills

Payroll knowledge

Communication skills

Teamwork

Data privacy awareness

Tools

Shireburn Indigo

Microsoft Excel

Job description

Job Title: Payroll Clerk (6hrs daily)

Department: Administration, Finance - Hospitality industry

Immediate Manager: Financial Controller

General Purpose of Position

Our client is looking for a payroll clerk,responsible for accurately processing payroll transactions, maintaining employee records, and ensuring compliance with payroll regulations. This role requires attention to detail, strong organizational skills, and a thorough understanding of payroll processes. Ensuring employees are compensated accurately and on time.

Main Duties and Responsibilities

Payroll Processing:

• Collect and review timesheets, and/or other attendance records.

• Calculate and process employee wages, salaries, bonuses, and other compensation.

• Input payroll data into the payroll system accurately and timely.

• Verify accuracy of payroll transactions and resolve discrepancies.

Employee Records Management:

• Maintain accurate and up-to-date employee records, including personal information, tax withholding, and deductions.

• Ensure compliance with data privacy regulations and confidentiality of employee information.

• Update employee records with changes in status, such as new hires, terminations, promotions, or salary adjustments.

Payroll Reporting:

• Prepare and distribute payroll reports to management and other relevant stakeholders.

• Generate reports for accounting, auditing, and regulatory compliance purposes.

• Assist in the preparation of payroll-related tax filings and reports.

Employee Service:

• Provide assistance and support to employees regarding payroll-related inquiries, issues, and requests.

• Respond to employee questions regarding pay, deductions, and benefits.

• Apply for and renew work permits for Third-Country National (TCN) employees in accordance employment regulations.

• Prepare, submit, and track work permit applications and renewal requests with relevant government authorities.

• Ensure all supporting documentation is complete, accurate, and submitted within required deadlines.

• Monitor permit expiry dates and maintain records to ensure continuous legal employment status.

• Liaise with employees, government agencies, and internal departments regarding permit applications, renewals, and compliance requirements.

• Maintain confidential employee records and ensure compliance with the law.

• Provide guidance to TCN employees on documentation requirements and permit processes.

Required Knowledge, Skills and Experience

• Previous experience in payroll processing or a similar role is preferred.

• Proficiency in payroll software, preferably in Shireburn Indigo, and Microsoft Excel.

• Strong attention to detail, mathematical and analytical skills.

• Effective communication and interpersonal skills.

• Knowledge of payroll laws, regulations and best practices.

• Ability to work independently and as part of a team.