Order Processing Coordinator

Tech Data APAC; Mumbai; On-site; INR 420,000 - 640,000; Full time

Job summary

Tech Data APAC in Mumbai seeks an Order Processing Coordinator to act as the primary point of contact for Sales Teams, Country Operations Lead, Finance and Logistics. You will handle Sales Order and PO processing, ensure timely approvals, and release POs to vendors with accuracy.

Responsibilities include validating documents, managing SLA queues, coordinating with logistics, and maintaining confidential information while supporting cross-functional teams in a fast-paced environment.

Qualifications

• 1 to 3 years of relevant work experience.
• Bachelor's degree in Business, IT, or Supply Chain preferred.
• Able to execute instructions and request clarification when needed.
• Strong data entry skills and numeric proficiency.

Responsibilities

• Validate supporting documents and process sales/purchase orders based on vendors and country requirements.
• Ensure necessary approvals are in place (GTC, ECCN, DPC, Credit Check).
• Clear order requests queue within SLA and submit PO requests upon PR number generation.
• Release completed POs to vendors within SLA and communicate with logistics on delivery needs.

Skills

Data entry

Communication

Attention to detail

Time management

Interpersonal skills

Independent work

Education

Bachelor's degree in Business / IT / Supply Chain

Tools

ERP / MS Office

Job description

Job Purpose

The Order Processing Coordinator is a primary point-of-contact for Sales Teams, Country Operations Lead, Finance and Logistics. This position is mainly focused on the processing of Sales Order requests from Sales team for various vendors or processing PO requests from the Sales Order team and releasing the PO to various vendors.

Job Purpose

The Order Processing Coordinator is a primary point-of-contact for Sales Teams, Country Operations Lead, Finance and Logistics. This position is mainly focused on the processing of Sales Order requests from Sales team for various vendors or processing PO requests from the Sales Order team and releasing the PO to various vendors.

Responsibilities

• To validate supporting document and process Sales/Purchase Order requests based on vendors (line cards) and country's requirement.
• To ensure required approvals are in place (GTC/ECCN/DPC/Credit Check)
• Responsible to clear the order requests queue within SLA.
• Submit PO request upon Purchase Requisition Number generated.
• Ensure release of completed PO to vendors within SLA.
• To follow up with vendor on order status and estimated time of arrival
• Communicate to Logistic team on vendor's delivery requirement.

Knowledge, Skills And Experience

• 1 to 3 Years of relevant work experience.
• Bachelor's Degree with Business, IT, Supply Chain Field of Study preferred.
• Able to execute instructions and to request clarification when needed.
• Possesses strong data entry skills.
• Able to perform basic mathematical calculations.
• Able to recognize and attend to important details with accuracy and efficiency.
• Able to communicate clearly and convey necessary information.
• Able to converse and write effectively in English and local language.
• Able to interact effectively with all levels of management.
• Possesses strong multi-cultural interpersonal skills.
• Able to constructively work under stress and pressure when faced with high workloads and deadlines.
• Able to work independently with minimum supervision.
• Able to maintain confidentiality of sensitive information.
• Able to build solid, effective working relationships with others.
• Able to exhibit ability to be sensitive to the needs, concerns, and feelings of others.
• Able to quickly learn new systems and technology.
• Able to use relevant computer system applications at a basic level.

What's In It For You?

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It's not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through your onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

We are an equal opportunity employer and committed to building a team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law.