Operations Manager (US Chargeback process)

Chargeback Gurus; Chennai; On-site; INR 4,500,000 - 6,500,000; Full time

Job summary

Chargeback Gurus in Chennai seeks an Operations Leader to drive performance across client accounts, ensuring service levels, quality metrics and revenue targets are met. The role emphasizes building a strong operational team, defining SOPs, and maintaining robust client engagement for US chargeback processes.

The candidate will actively manage client relationships, monitor KPIs, and deliver end-to-end chargeback management while aligning with BFSI regulations and night-shift requirements as

Qualifications

• 14+ years of strong operational/project/program management experience in US Chargeback process.
• Bachelor's degree in business management, engineering, e-finance, chargeback or related field experience; master's degree a plus.
• Work experience in US Chargeback Management is mandatory.

Responsibilities

• Lead the Operations team to deliver overall operational metrics and sales targets.
• Engage regularly with key client contacts to meet expectations.
• Ensure delivery of client KPIs, service levels, and compliance measures.
• Develop operational talent by optimizing team skills and coordinating with recruitment; implement succession planning.
• Establish a clear communication and engagement model to reflect business performance for teams.
• Oversee performance of client areas and exceed required metrics.
• Conduct gap analyses on projects, revenue, profitability, and resource utilization to improve efficiency.
• Drive best practices across processes and implement continuous improvements.
• Manage client relationships and conduct review meetings and day-to-day ops liaison.
• Create and maintain SOPs and ensure accountability of processes.
• Translate business strategy into day-to-day delivery and set quality standards.
• Lead AMs/Supervisors/Team Leads/Analysts to review cases and fight chargebacks with evidence.
• Oversee Disputes, alerts, and follow-up workflows, ensuring timely processing per guidelines.
• Report progress and performance in regular business reviews.
• Develop rewards and KPIs for the team and conduct performance reviews.

Skills

Operations leadership

Team management

US chargeback

Call center management

Stakeholder engagement

Education

Bachelor's degree in business management / related field

Job description

Chargeback Gurus (CBG) is the leading automated AI-orchestrated chargeback management platform, helping merchants protect and recover more revenue. CBG's solutions are powered by sophisticated technologies, rich analytics, and deep industry expertise. With real-time insights and flexible delivery models, CBG equips merchants with the tools and technology needed for effective chargeback prevention and recovery. CBG aligns 100% with client goals and operates with integrity, transparency, and an unprecedented level of security and compliance.

For more information, visit www.chargebackgurus.com

Duties and Responsibilities:

• Responsible for the Operations lead of a team and for the delivery of the overall operational metrics & sales targets.
• To proactively maintain regular engagement with key client contacts in line with client expectations.
• Ensure delivery of Client KPIs/Sales targets including day to day service levels, customer experience, quality measures and compliance measures.
• Responsible for the development of the operational talent pool by optimizing the skills of the existing team, in partnership with our internal recruitment teams to attract the very best external talent, in line with the agreed framework, succession planning will be in place to ensure key roles are filled and individual talent is recognized.
• To have a well-defined Communication and Engagement model in place to ensure all teams understand the performance of the business and that they understand the needs of their teams.
• Responsibility and accountability for the operational performance of the client areas and for exceeding targets of all required metrics
• Accountable to do gap analysis of the projects, revenue and profitability analysis, resource utilization to improve operational efficiencies. Should conduct periodic progress reviews with detailed reporting and business reviews.
• Accountable to do continuous identification implementation of operational best practice through interaction with the wider team.
• Manage and develop the operational client relationships by conducting (where appropriate) operational client review meetings and day to day ops liaison within key workstream.
• Ability to build and maintain SOPs and ensure accountability of the processes.
• Ability to demonstrate been able to translate business strategy into day-to-day delivery Setting and reviewing Quality performance standards
• Lead and manage a team of AM's/Supervisors/Team Leads/Analysts whose responsibilities are as below:
• Review cases due to credit card fraud and investigate the case to find a solution.
• Login to CRM/Payment Processor/Payment Gateway/Card networks to retrieve relevant information to fight the case and create a dispute packet with compelling evidence to file with the Issuing Bank to win the case in client's favor.
• Processing and disputing credit card charge backs and inquiries to recover funds - including investigations of Chargebacks and communications with external partners.
• drives operational excellence across processes, playing a critical role in designing programs that enhance the client experience.
• Oversee and meticulously reconcile the workflow of Prevention Alerts, Order Intelligence (OI), and Rapid Dispute Resolution (RDR) within provider systems.
• Manage the 24/7 Alerts and Follow-Up processing team, ensuring prevention alerts are processed within 24 hours per Visa/Mastercard guidelines.
• Track SAFE and TC40 fraud reports, taking necessary actions and reporting back to merchants based on fraud indicators.
• Provide leadership to the Prevention Alerts Department, aligning the team as strategic business partners to understand business goals, issues, and needs, and proactively identify and resolve opportunities impacting team and individual performance.
• Develop work procedures for the Alerts & Follow-Up team, assisting in overseeing the performance and budgeting for operational works of these divisions.
• Develop reward plans and KPIs for the Alerts & Follow-Up team, lead performance diagnostics of the team, conduct performance reviews on subordinates and submit for review.

Job Requirements:

• 14+ years of strong operational/project/program management experience in US Chargeback process.
• Bachelor's degree required in business management, engineering, e-finance, chargeback or related field experience, master's degree a plus.
• Work experience in US Chargeback Management is mandatory.
• Proven ability to establish credibility with employees and business partners, the ability to build consensus and achieve goals through influence versus direct line authority.
• Extremely strong call center management experience is essential to be a success in this role.
• Excellent leadership, people management, communication and influencing skills at a senior level.
• Should be familiar with BFSI process / US payment regulations.
• Should be able to work with different data sets for different clients from different industries.
• Should be flexible to work in Night shifts & Candidates based in Chennai location are preferred.