Operational Buyer

ZEISS India; Bengaluru; On-site; INR 650,000 - 1,050,000; Full time

Job summary

ZEISS India, headquartered in Bengaluru, seeks an Operational Buyer to ensure timely procurement of goods and services, aligned with quality, deadline and budget constraints. You will liaise with internal teams and suppliers, manage requisitions, and maintain ERP data while upholding corporate procurement standards.

Responsibilities include order creation, price negotiations, supplier evaluation support, and handling escalations.

Qualifications

• Bachelor’s degree or equivalent in commercial field.
• Professional purchasing experience is desirable or suitable for career starters with relevant training.
• Very good German (B2) and strong English (C2) are required.

Responsibilities

• Procurement of goods and services in correct quantities and on time.
• Processing of purchase requisitions.
• Independent processing of requisitions within defined supplier portfolios and guidelines.
• Create, maintain and monitor purchase orders in the ERP system; communicate with suppliers.

Skills

German B2

English C2

MS Office

Procurement experience

Education

Bachelor’s degree – commercial training

Tools

SAP

ERP systems

Supplier portals

Job description

ZEISS is a leading global German enterprise specializing in optics and optoelectronics.

ZEISS in India is headquartered in Bengaluru and present in the fields of Industrial Quality Solutions, Research Microscopy Solutions, Medical Technology, Vision Care and Sports & Cine Optics.

About the Role - Operational Buyer

• Purpose of the role is to ensure a stable supply of goods and services that meets quality, deadline and budget requirements, in coordination with Strategic and Tactical Procurement, and in line with the overarching corporate and procurement strategy, whilst adhering to and implementing existing procurement processes and guidelines. The operational purchaser is an integral part of the procurement team and is responsible for the correct and timely handling of the daily ordering process. The focus is on fulfilling specific requirements, managing orders and liaising with suppliers regarding delivery dates and quantities. They act as the interface between internal users (e.g. production, logistics, quality) and external suppliers.
• A key element of the role is the consistent adherence to internal procurement processes, guidelines and compliance requirements. The operational purchaser ensures that all orders and procurement processes are handled in accordance with the rules and are consistent with the applicable internal company and statutory requirements.

Responsibilities

• Procurement of goods and services in the correct quantities and on time, taking into account the defined value limits as well as business, logistical and quality criteria
• Processing of purchase requisitions
• Independent processing of purchase requisitions within the framework of specified supplier portfolios and in accordance with legally compliant adherence to overarching corporate objectives and strategies (carrying out enquiries, evaluating quotations and conducting price negotiations under the guidance of the line manager within the defined value limits), as well as maintaining the relevant data in the ERP and procurement systems.
• Operational creation, maintenance and monitoring of purchase orders in the ERP system in accordance with existing procurement processes and guidelines, as well as Communicating with suppliers regarding order confirmations, delivery dates and queries
• Resolving discrepancies relating to price, quantity and delivery in consultation with suppliers and internal specialist departments
• Checking and approving purchase orders in accordance with the DOA
• Conducting price negotiations and Obtaining quotations and preparing price comparisons
• Assisting with the selection and evaluation of suppliers in collaboration with the tactical buyer
• Receiving, documenting and forwarding escalations, as well as providing first-level support in resolving order-related escalations
• Operational preparation and management of NDAs, framework agreements and other procurement documents in unmanaged product groups (no drafting of content)
• Monitoring delivery dates and following up on delays

Further tasks/responsibilities

• Maintaining order confirmations and procurement-related master data (e.g. prices, delivery times, supplier master data)
• Maintaining information records and procurement master data in SAP
• Assisting with invoice reconciliation in collaboration with the accounts payable department
• Assisting with the processing of complaints and returns
• Assisting with tenders and price comparisons in accordance with specifications
• Operating and maintaining procurement-related systems/platforms (e.g. supplier portals)
• Contributing to the continuous improvement of procurement processes

Qualifications

Education

• Bachelor’s degree – commercial training, e.g. as an industrial clerk, wholesale and foreign trade clerk or similar

Required Skills

• Professional experience in purchasing is desirable. The position is also suitable for career starters with the relevant training.

Other skills

• Good knowledge of MS Office
• Proficiency in using ERP and procurement systems
• Very good command of German (B2) is mandate and good command of English (C2)