Senior Executive/Assistant Manager - Procurement

Messe-Muenchen-India; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Messe Muenchen India is seeking a procurement professional to drive sourcing, vendor management, and operational procurement activities that align with business needs. You will coordinate with finance, legal, operations and marketing to ensure timely, compliant procurement processes.

Responsibilities include RFQ/RFP management, supplier negotiations, PO issuance, vendor onboarding, and maintaining audit trails.

Qualifications

• 3–5 years of procurement and sourcing experience.
• Strong MS Office 365 skills and SAP knowledge.
• Experience coordinating with finance, legal, operations and marketing.

Responsibilities

• Manage RFQs/RFPs and validate requirements before sourcing.
• Solicit competitive offers from suppliers within defined timelines.
• Prepare quotation comparison statements and commercial evaluations.
• Support supplier negotiations to achieve competitive outcomes.
• Prepare and issue PO/WO to suppliers.
• Coordinate contract creation and ensure timely closure of documentation.
• Act as the first contact for supplier invoicing and approvals.
• Onboard suppliers through prequalification and onboarding.
• Follow up on delivery, quality, service and closure of commercial issues.
• Coordinate with Operations, Marketing, Finance, Legal, and other stakeholders.
• Escalate issues to Procurement Manager when needed.
• Maintain PR trackers, RFQ/RFP pipelines, open POs, and related records.
• Ensure procurement policy and SOP compliance.
• Support deployment of procurement tools, templates, and standardization.

Skills

Stakeholder management

Vendor management

Coordination

Tools

MS Office 365

SAP

Job description

Messe Muenchen India is the Indian subsidiary of Messe München, a global trade fair organizer. The company designs and delivers B2B trade fairs and industry events across multiple sectors, helping businesses connect for networking, learning, and commercial exchange. Working at the intersection of events and business operations, the team supports complex, high-visibility activities that rely on strong coordination, timely execution, and dependable partner management.

In this role, you will help drive procurement operations that support business-critical activities across the organization. This is an opportunity to contribute to sourcing and vendor management processes that keep internal teams aligned, suppliers engaged, and commercial documentation accurate and on track. You will work closely with stakeholders across functions while supporting efficient procurement practices and consistent operational standards.

Responsibilities

• Manage RFQs/RFPs for assigned procurement requirements and validate the completeness of requirements before initiating the sourcing process.
• Solicit competitive commercial offers from qualified suppliers while adhering to defined timelines.
• Prepare quotation comparison statements and commercial evaluations.
• Support negotiations with suppliers to achieve competitive commercial outcomes.
• Prepare and issue PO/WO to suppliers.
• Coordinate contract/agreement creation and ensure timely closure of documentation.
• Act as the point of contact for supplier invoicing, including internal approvals, submission to finance, and payment follow-up.
• Undertake supplier identification, prequalification, and onboarding processes.
• Follow up on delivery, quality, service, and closure of commercial issues.
• Coordinate with Operations, Marketing, Finance, Legal, and other internal stakeholders.
• Act as the first level of contact for suppliers and elevate commercial, operational, or supplier issues to the Procurement Manager when needed.
• Maintain PR trackers, RFQ/RFP pipelines, open POs, and related records.
• Maintain accurate procurement documentation and audit trails.
• Ensure compliance with procurement policy and SOPs.
• Follow defined sourcing and approval processes as per delegation of authority.
• Support implementation of procurement tools, templates, and standardization.

3. Candidate Profile

• Experience: Approximately 3-5 years of relevant procurement and sourcing experience managing multiple suppliers and requirements.
• Technical Skills: Strong proficiency in MS Office 365 and working knowledge of SAP.
• Stakeholder Management: Experience coordinating with suppliers and internal stakeholders including finance, legal, operations, and marketing.