Opening For Operations Associate(Company Secretary)

Embarkgcc Services; Gurugram District, Bengaluru; On-site; INR 1,200,000 - 1,800,000; Full time

Benefits offered by this job

MS Office proficiency

Job summary

Embarkgcc Services is seeking an Operations Associate in Legal & Compliance with 4.5–8 years of relevant experience. You will manage legal and corporate requirements across 100–150 entities, coordinate board meetings, draft agreements, and liaise with cross-functional teams to ensure governance and compliance.

The role requires strong English communication, detail orientation, and the ability to work independently within a results-driven environment.

Qualifications

• At least 4.5 to 8 years in legal/secretarial departments or law firm exposure.
• Excellent English communication and writing skills.
• Ability to work independently and in teams.

Responsibilities

• Manage legal, secretarial, and corporate requirements for 100–150 entities across Europe in Real Estate.
• Organize board meetings, prepare minutes, and oversee execution.
• Coordinate with service providers for cross-border board meetings and review minutes.
• Review project structure charts and provide quarterly updates.
• Draft loan agreements and shareholder resolutions; review external documents for accuracy.
• Oversee restructuring and financing activities with internal and external teams.
• Maintain company database, and assist with virtual archiving processes.
• Act as corporate officer post-acquisition through lifecycle until disposal.
• Collaborate with cross-European, UK, and internal teams and advisors for governance.

Skills

Legal operations

Board governance

Contract drafting

Regulatory compliance

Documentation management

Tools

MS Office

Job description

Title:Operations Associate Legal & Compliance

Reports to: Senior Associate - Legal & Compliance

Profile:

You have at least 4.5 to 8 years' experience in the legal/secretarial department of any organisation or have worked in a law firm. You are willing and looking to consolidate and grow your skills and talents in the long term with a company that works in a strong team and results-based environment. You speak English fluently.

Responsibilities:

• Manage the legal, secretarial, and corporate requirements for approximately 100-150 entities across Europe within the Real Estate Industry.
  
• Organize board meetings, prepare board minutes, and oversee their execution.
  
• Coordinate with service providers for board meetings of non-Luxembourg-based entities and review the minutes for accuracy.
  
• Review project structure charts (SC) and provide updates on any changes during the quarter.
  
• Draft loan agreements and shareholder resolutions for contributions, approval of financial statements, review legal documents from external parties, and ensure their accuracy.
  
• Oversee restructuring and financing activities in collaboration with internal teams and external advisors.
  
• Maintain and update the company database/repository and assist with virtual archiving processes.
  
• Act as the corporate officer of the entities assigned post the acquisition, managing their corporate lifecycle until the entities are disposed of or sold.
  
• Collaborate with cross-European, UK, and internal management teams, as well as service providers and advisors, to ensure efficient corporate governance for all projects and entities.
  
• Liaise with finance, tax, acquisition, and disposal teams for day-to-day operations and to incorporate advice into legal documentation.
  

Other skills:

• Ability to work independently as well as be a team player;
  
• Able to take directions and ask questions;
  
• Strong organizational skills;
  
• Eye for detail;
  
• Resourcefulness;
  
• Excellent communication skills;
  
• Fluent English, any other language will be an advantage (especially German, French or Spanish);
  
• Total proficiency with MS Office standard applications;
  
• Experience working with and maintaining strong professional rapport with lawyers, auditors, notaries, service providers.