Operations Associate

Embarkgcc Services; Gurugram District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Embarkgcc Services is seeking an Operations Associate in Legal & Compliance to join our team. You will handle legal, secretarial, and corporate duties for multiple entities across Europe, ensuring governance and regulatory alignment.

Ideal candidates have 4.5–8 years of experience in the legal/secretarial field or law firms, with fluent English and strong organizational skills. You will collaborate with diverse teams and external advisors.

Qualifications

• 4.5–8 years’ experience in legal/secretarial department or law firm.
• Willing to consolidate and grow skills long term in a team/results-based environment.
• Fluent in English.

Responsibilities

• Manage legal, secretarial, and corporate requirements for 100–150 entities across Europe in Real Estate.
• Organize board meetings, prepare minutes, and oversee execution.
• Coordinate with service providers for board meetings of non-Luxembourg entities and review minutes for accuracy.
• Review project structure charts (SC) and update quarterly.
• Draft loan agreements and shareholder resolutions; review legal documents from external parties and ensure accuracy.
• Oversee restructuring and financing activities with internal teams and external advisors.
• Maintain and update the company database/repository and assist with virtual archiving processes.
• Act as the corporate officer of entities post‑acquisition through lifecycle until disposed of or sold.
• Collaborate with cross‑European, UK, and internal management teams, service providers, and advisors.
• Liaise with finance, tax, acquisition, and disposal teams for day-to-day operations and to incorporate advice into legal documentation.

Skills

Legal experience

Secretarial experience

English fluency

MS Office

Communication skills

Team player

Organizational skills

Attention to detail

Resourcefulness

Professional rapport

Job description

SUMMARY

Title: Operations Associate Legal & Compliance

Reports to: Senior Associate Legal & Compliance

Profile: You have at least 4.5 to 8 years’ experience in the legal/secretarial department of any organisation or have worked in a law firm. You are willing and looking to consolidate and grow your skills and talents in the long term with a company that works in a strong team and results-based environment. You speak English fluently.

Requirements

Responsibilities

• Manage the legal, secretarial, and corporate requirements for approximately 100 150 entities across Europe within the Real Estate Industry.
• Organize board meetings, prepare board minutes, and oversee their execution.
• Coordinate with service providers for board meetings of non-Luxembourg-based entities and review the minutes for accuracy.
• Review project structure charts (SC) and provide updates on any changes during the quarter.
• Draft loan agreements and shareholder resolutions for contributions, approval of financial statements, review legal documents from external parties, and ensure their accuracy.
• Oversee restructuring and financing activities in collaboration with internal teams and external advisors.
• Maintain and update the company database/repository and assist with virtual archiving processes.
• Act as the corporate officer of the entities assigned post the acquisition, managing their corporate lifecycle until the entities are disposed of or sold.
• Collaborate with cross-European, UK, and internal management teams, as well as service providers and advisors, to ensure efficient corporate governance for all projects and entities.
• Liaise with finance, tax, acquisition, and disposal teams for day-to-day operations and to incorporate advice into legal documentation.

Other skills

• Ability to work independently as well as be a team player;
• Able to take directions and ask questions;
• Strong organizational skills;
• Eye for detail;
• Resourcefulness;
• Excellent communication skills;
• Fluent English, any other language will be an advantage (especially German, French or Spanish);
• Total proficiency with MS Office standard applications;
• Experience working with and maintaining strong professional rapport with lawyers, auditors, notaries, service providers.