Administrative Assistant

Oaktree Capital Management; Hyderabad; On-site; INR 300,000 - 600,000; Full time

Job summary

Oaktree Capital Management is seeking an administrative professional to support the Luxembourg Committee secretary team. The role involves filing, maintaining e-files, collecting signatures on NDAs, and coordinating board-related activities.

Candidates should have 1-2 years in secretarial/administrative roles, strong organizational abilities, and proficiency in Microsoft Office; Luxembourg law knowledge is a plus.

Qualifications

• 1-2 years in corporate secretarial or administration.
• Proven ability to prioritize tasks and meet deadlines.
• Strong organizational skills and good knowledge of Microsoft Office.
• Basic Luxembourg Corporate Law and Governance knowledge is an asset.

Responsibilities

• Providing quality and timely administrative support to the Luxembourg Cosec team.
• Electronic filing, creation and maintenance of e-files.
• Saving and sorting transactional documentation.
• Collecting signatures on NDAs, other standard documents and quarterly board meetings.
• Creating and updating structure charts, liaising with the relevant parties.
• Maintenance of various Lux internal databases.
• Organizing internal and external meetings or appointments; and
• Assisting with ad hoc secretarial / administrative tasks and other projects as necessary.

Skills

Prioritization

Time management

Organizational skills

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Role Description

• Providing quality and timely administrative support to the Luxembourg Cosec team;
• Electronic filing, creation and maintenance of e-files;
• Saving and sorting transactional documentation;
• Collecting signatures on NDAs, other standard documents and quarterly board meetings;
• Creating and updating structure charts, liaising with the relevant parties;
• Maintenance of various Lux internal databases;
• Organizing internal and external meetings or appointments; and
• Assisting with ad hoc secretarial / administrative tasks and other projects as necessary.

Required Experience

• At least 1-2 years in a corporate secretarial or administration function;
• Experience of managing a large number of requests and demonstrating an exceptional focus on prioritizing tasks and meeting deadlines;
• Strong organizational skills and good knowledge of the Microsoft Office pack; and
• Basic Luxembourg Corporate Law and Governance knowledge is an asset.

Education

• Bachelor s degree required.