Onboarding Specialist

Tata Consultancy Services; Bengaluru; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Tata Consultancy Services Bengaluru invites an Onboarding Specialist to coordinate all facets of new-hire onboarding, from welcome emails to Day 1 activities, ensuring a smooth transition into the organization. You will partner with hiring managers, recruiters and business units, managing pre-boarding, orientation, background checks and documentation with attention to detail and customer service.

The role requires 3–6 years of onboarding experience, familiarity with HRIS systems (Workday, SAP

Qualifications

• Bachelor’s degree in human resources, business administration, or related field preferred.
• 3–6 years of onboarding experience (US onboarding preferred, international onboarding experience required).
• Experience with HRIS systems such as Workday, SAP SuccessFactors, BambooHR is a plus.

Responsibilities

• Act as the primary point of contact for new hires during onboarding.
• Coordinate end-to-end onboarding including pre-boarding, first-day logistics and orientation.
• Select background check packages based on job code and location; order drug tests as needed; review results for clearance.
• Schedule start dates and onboarding events; update candidate profiles in HR systems.
• Maintain onboarding records, update checklists and reports; support global onboarding programs.

Skills

Interpersonal skills

Attention to detail

Multitasking

Customer service

MS Office proficiency

Education

Bachelor’s degree in HR/Business Admin

Tools

Workday

SAP SuccessFactors

BambooHR

Job description

The Onboarding Specialist is responsible for ensuring a smooth and engaging onboarding experience for new hires. This role coordinates all aspects of the onboarding process, from Welcome email, contingency launch and monitoring, establishing start date, scheduling Orientation and Day 1 letter. The specialist serves as the key liaison between hiring managers, recruiter and new employees to ensure a seamless transition into the organization.

Key Responsibilities:

• Act as the primary point of contact for new hires during the onboarding phase, answering questions and guiding them through the process
• Point of contact for all candidates in Pre-hire stage - Coordinate end-to-end onboarding processes, including pre-boarding, first-day logistics and orientation
• Select appropriate background check package based on job code, location, etc.
• Order appropriate drug tests based on job code, location, etc.
• Check BG and DT results, basis provide clearance.
• Schedule start date and select appropriate onboarding event in My Learning
• Update candidate profile in Workday – Ready for Hire
• Send day 1 email to candidate, hiring manager and recruiter with instructions on where to Report, badging, I-9, Orientation, etc.
• Collaborate with Talent Acquisition Advisor (Recruiter), Hiring Manager, and business units to ensure smooth onboarding.
• Maintain accurate onboarding records in HR systems and update checklists, trackers, and reports as needed.
• Support global/regional onboarding programs and initiatives as applicable.

Qualifications:

Education: Bachelor’s degree in human resources, Business Administration, or related field (preferred).

Experience:

• 3-6 years of experience in candidate onboarding (preferably US onboarding but any international onboarding experience is required)
• Experience with HRIS systems (e.g., "Workday", "SAP SuccessFactors", "BambooHR") is a plus.

Skills:

• Strong interpersonal and communication skills.
• High attention to detail and organizational skills.
• Ability to multitask and manage priorities in a fast-paced environment.
• Customer service-oriented with a positive, professional attitude.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications:

• Experience in a shared services or global business services (GBS) environment.
• Familiarity with onboarding automation tools or platforms.
• Understanding of US employment laws and compliance