Office Operations Coordinator (Evening Shift)

Third Bridge Group Limited; Mumbai Suburban; Hybrid; INR 500,000 - 700,000; Full time

Benefits offered by this job

Competitive salary

18 days of paid time off

Personal development reimbursement

Private medical insurance

Work-from-anywhere policy

Daily snacks and refreshments

CSR days for volunteering

Job summary

A leading investment research firm in Mumbai is seeking an Office Operations Coordinator for the evening shift. This role involves maintaining a clean and safe office environment, coordinating with suppliers, and supporting workplace activities. The ideal candidate will be highly organized, possess excellent communication skills, and work effectively in a fast-paced setting. Attractive benefits include competitive compensation, health insurance, and flexible work arrangements.

Qualifications

• Experience with office coordination and facilities is advantageous.
• Proven ability to work in an extremely fast-paced environment.
• Smart, professional appearance and can-do attitude.

Responsibilities

• Ensure the office environment is kept clean and tidy.
• Communicate with external suppliers and internal teams.
• Meet and greet guests at reception.

Skills

Highly organized

Excellent written and verbal communication

Ability to establish strong relationships

Ability to learn quickly

Ability to manage complex priorities

Understanding of confidentiality issues

Job description

Office Operations Coordinator (Evening Shift)

Third Bridge is a market-leading investment research firm. We provide integrated solutions for the world’s top investors and business leaders to help them make smarter and faster decisions. We serve over 1,000 investment firms, offering clients 24/7 coverage through our team of 1,300+ employees located across nine offices.

The Role

Based at our Mumbai office, the Office Operations Coordinator (Evening Shift: 5 PM - 2 AM) is an essential member of the Workplace Support team. We are looking for someone who can assist with the running of a fast-paced office, follow and maintain processes and procedures, and contribute to keeping the office running smoothly.

Responsibilities

• Ensuring the office environment is kept clean and tidy, and free from hazards in areas such as communal dining, open workspace areas, conference rooms, and restrooms
• Communications with external suppliers, partners, and internal teams
• Working closely with the Workplace Support team to maintain high standards across the office
• Answering the main reception phone and directing calls
• Meeting and greeting guests
• Being the first point of contact for the building porter
• Receiving and distributing post and deliveries, coordinating outgoing mail
• Maintaining stock levels of food and stationery, ordering, receiving deliveries, and allocating stock to kitchen/store areas
• Setting up office social events
• Liaising with maintenance and other vendors for scheduled works in the office
• Assisting with the organization of staff social events

Qualifications

• Experience with office coordination, health and safety, and facilities is advantageous
• Highly organized with a keen eye for detail
• Ability to establish strong relationships with suppliers and colleagues
• Ability to learn quickly and jump in where needed
• Proven ability to work in an extremely fast-paced environment
• Excellent written and verbal communication
• Ability to make quick decisions and manage complex, competing priorities
• Ability to stay calm in the face of fast change or urgent demands
• Ability to interact with senior executives and all levels of the organization
• Understanding of confidentiality issues and discretion
• Smart, professional appearance and can-do attitude

Additional Information

How will you be rewarded?

• Competitive Compensation: Enjoy a competitive salary reflective of your skills and experience.
• Time Off: 18 days of paid time off (PTO), 8 fixed holidays, 1 floating holiday, and 8 casual leaves. PTO increases with tenure.
• Learning & Development: Personal development reimbursement yearly for customised learning programs, plus a dedicated budget for studies and job-related qualifications.
• Health & Well-being: Private medical insurance, maternity benefits, and events promoting mental health.
• Life Cover: Life Insurance cover from date of hire, 4x annual CTC.
• Flexibility: Work-from-anywhere policy, hybrid options, and Winter Fridays.
• Fun at Work: Breakout area with games such as foosball, table tennis, and PlayStation 5.
• Recognition & Rewards: Colleague-to-colleague recognition program with redeemable points for hotels, gift cards, charity donations, and more.
• Snacks & Refreshments: Daily snacks, tea, and coffee provided.
• CSR Days: 2 CSR days annually to volunteer.
• Equal Opportunity Employer: Third Bridge is committed to diversity and inclusion. All qualified applicants will be considered without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local laws.

The successful candidate must, by the start of employment, have permission to work in the country they are applying.

We know that to be truly innovative, we need to have a diverse team around us. Third Bridge is committed to creating an inclusive environment and is proud to be an equal opportunity employer. If you are not 100% sure if you are right for the role, please apply anyway and we will be happy to consider your application.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative