Office Facilities Coordinator (Evening Shift)

Third Bridge Group Limited; Mumbai Suburban; On-site; INR 450,000 - 650,000; Full time

Benefits offered by this job

Competitive salary

18 days paid time off

Health insurance

Work-from-anywhere policy

CSR days for volunteering

Daily snacks and refreshments

Job summary

A dynamic workplace support team in Mumbai seeks an Office Facilities Coordinator for the evening shift. The role involves maintaining a clean office, coordinating with suppliers, and assisting in office activities. Ideal candidates are organized, able to work in a fast-paced environment, and possess strong communication skills. Enjoy competitive compensation, time off, and various health benefits.

Qualifications

• Experience with office coordination and health and safety preferred.
• Highly organized with keen attention to detail.
• Ability to make quick decisions and manage multiple priorities.
• Ability to learn quickly and jump in where needed
• Proven ability to work in an extremely fast-paced environment
• Excellent written and verbal communication
• Ability to make decisions quickly and sort complex priorities
• Ability to keep calm in the face of fast change or urgent demands
• Ability to interact with senior executives and all levels of the organisation
• Understanding of confidentiality issues and discretion
• Smart, professional appearance and can-do attitude

Responsibilities

• Ensure the office is clean and organized.
• Communicate with suppliers and staff.
• Meet and greet guests at reception.
• Answering the main reception phone and directing calls
• Meeting and greeting guests
• Being the first point of contact for the building porter
• Taking receipt of and distributing post and deliveries, coordinating outgoing mail
• Maintaining stock levels of food and stationery, ordering and receiving deliveries
• Setting up in-office social events
• Liaising with maintenance staff and other vendors when works are scheduled in the office
• Assisting with the organisation of staff social events

Skills

Office coordination

Health and safety knowledge

Excellent communication

Organizational skills

Ability to work in fast-paced environments

Confidentiality

Fast-paced environment

Professional appearance

Job description

Overview

Based at our Mumbai office, the Office Facilities Coordinator (Evening Shift: 5 PM - 2 AM) is an essential member of the Workplace Support team. We are looking for someone who can assist with the running of a fast-paced office, follow and maintain processes and procedures, and who isn’t afraid to roll up their sleeves.

Responsibilities

• Ensuring the office environment is kept clean and tidy, and free from hazards, including communal dining areas, open floorplan workstations, conference rooms, and restrooms
• Communications with external suppliers, partners, and internal teams
• Working closely with the Workplace Support team to ensure high standards across the office
• Answering the main reception phone and directing calls
• Meeting and greeting guests
• Being the first point of contact for the building porter
• Taking receipt of and distributing post and deliveries, coordinating outgoing mail
• Maintaining stock levels of food and stationery, ordering and receiving deliveries, allocating stock to kitchen/store cupboards
• Setting up in-office social events
• Liaising with maintenance staff and other vendors when works are scheduled in the office
• Assisting with the organisation of staff social events

Qualifications

• Experience with office coordination, health and safety, and facilities would be advantageous
• Highly organised with a keen eye for detail
• The ability to establish strong relationships with suppliers and colleagues
• Ability to learn quickly and jump in where needed
• A proven ability to work in an extremely fast-paced environment
• Excellent written and verbal communication
• Ability to make decisions quickly and sort complex, competing priorities
• Ability to keep calm in the face of fast change or urgent demands
• Ability to interact with senior executives and all levels of the organisation
• An understanding of confidentiality issues and the use of discretion
• A smart, professional appearance and can-do attitude

Additional Information

• How will you be rewarded?
• Competitive Compensation: Enjoy a competitive salary reflective of your skills and experience.
• Time Off: 18 days of paid time off (PTO), 8 fixed holidays, 1 floating holiday, and 8 casual leaves. PTO increases with tenure.
• Learning & Development: Personal development reimbursement yearly for customised learning programs. Additionally, a dedicated budget supports studies and job-related qualifications.
• Health & Well-being: Access private medical insurance, maternity benefits, and engage in various events promoting mental health.
• Life Cover: Automatically enrolled in Life Insurance cover from your date of hire, providing coverage 4x the annual CTC.
• Flexibility: Embrace our work-from-anywhere policy, hybrid work options, and enjoy "Winter Fridays."
• Fun at Work: Unwind in our breakout area with games like foosball, Table Tennis, and PlayStation5.
• Recognition & Rewards: Earn points through our colleague-to-colleague recognition program, redeemable for hotels, gift cards, charity donations, and more.
• Snacks & Refreshments: Stay energised with daily snacks, tea, and coffee provided.
• CSR Days: Contribute to social responsibility with 2 CSR days annually – take time off to volunteer.
• Equal Opportunity Employer: Third Bridge is proud to foster diversity and inclusion. All qualified applicants will be considered without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local laws.

The successful candidate must, by the start of the employment, have permission to work in the country they are applying

We know that to be truly innovative, we need to have a diverse team around us. Third Bridge is committed to creating an inclusive environment and is proud to be an equal opportunity employer. If you are not 100% sure if you are right for the role, please apply anyway and we will be happy to consider your application.