Office & HR Coordinator

IMTF; Bengaluru; Hybrid; INR 600,000 - 800,000; Full time

Benefits offered by this job

Hybrid workplace

Job summary

IMTF in Bengaluru, India, is seeking an Office & HR Coordinator to manage day-to-day operations of the Bengaluru office and act as the local HR contact for employees in India. You will support office administration, onboarding, employee records, payroll inputs with external provider, and coordinate with the global HR team in Switzerland on local processes.

You will work hands-on, take ownership, and collaborate with teams globally.

Qualifications

• 2-4 years of experience in HR operations or office administration.
• Understanding of Indian labour law and HR administration.
• Ability to manage confidential employee information.
• Excellent organizational and communication skills.
• Professional fluency in English.

Responsibilities

• Take ownership of day-to-day operation of Bengaluru office.
• Coordinate office suppliers, facilities, and equipment.
• Organize local team events, meetings, and employee activities.
• Coordinate travel arrangements and visitor management.
• Manage relationships with local vendors and contracts/renewals.
• Support facilities management and ensure a welcoming, safe office environment.
• Act as local HR contact for India and support day-to-day HR questions.
• Support onboarding/offboarding and employee lifecycle processes, including payroll inputs with external provider and global HR team.
• Maintain HR records and HR documentation; ensure compliance with company standards and local requirements.

Skills

HR operations

Office administration

English fluency

Organizational skills

Communication skills

Independent work

Multicultural collaboration

Job description

As our Office & HR Coordinator in India, you will be the local point of contact for our employees and take ownership of the smooth day-to-day operation of our Bengaluru office.

Your main focus will be office management and administration, ensuring that our office is well-organized, welcoming, and running smoothly. In addition, you will support our employees and managers with day-to-day HR matters and work closely with our global HR team in Switzerland on local HR processes.

This is a hands-on role for someone who enjoys taking ownership, working independently, and being the person people can rely on to get things done.

Key ResponsibilitiesOffice Management & Administration

• Take ownership of the day-to-day operation of our Bengaluru office

• Coordinate office suppliers, facilities, supplies, and equipment

• Organize local team events, meetings, and employee activities

• Coordinate travel arrangements and visitor management

• Manage relationships with local vendors and coordinate contracts and renewals

• Support facilities management

• Ensure a welcoming, safe, and efficient office environment

• Support business continuity and other operational initiatives as required
  HR Support

• Act as a local HR contact for employees in India and support them with day-to-day HR questions

• Support employee lifecycle processes, from onboarding to offboarding

• Coordinate onboarding activities and ensure new employees have everything they need to get started

• Support employment contracts, employee changes, and HR administration as well as recruitment activities, including interview coordination and candidate communication

• Coordinate payroll inputs with our external payroll provider and the global HR team

• Maintain employee records, leave administration, and HR documentation

• Ensure HR processes are followed in line with company standards and local requirements

• Support audits and compliance-related HR activities

• 2-4 years of experience in HR operations, office administration, or a similar role

• Understanding of Indian labour law and HR administration

• Ability to manage confidential employee information

• Excellent organizational and communication skills.

• Strong service orientation and a proactive, hands-on mindset.

• Ability to work independently while collaborating effectively with global teams.

• Professional fluency in English.

Preferred

• Experience managing office operations

• Experience with HR systems and payroll providers

• Experience working in an international or multicultural environment

• An exciting and varied role in an international software company

• Close collaboration with an experienced global HR team

• The opportunity to shape the employee experience for our colleagues in India

• A collaborative, supportive, and flexible working environment

• Hybrid workplace (3 days in the office, 2 days home office)