Office & HR Coordinator

IMTF - Excellence in RegTech Solutions; Bengaluru; Hybrid; INR 540,000 - 780,000; Full time

Benefits offered by this job

Hybrid workplace

Global HR collaboration

Job summary

IMTF - Excellence in RegTech Solutions in Bengaluru seeks an Office & HR Coordinator to be the local contact for employees and to own the day-to-day operation of the Bengaluru office. You will handle office management and HR support, collaborating with our global HR team in Switzerland on local processes.

This hands-on role requires taking ownership, working independently, and being reliable in a dynamic, international environment.

Qualifications

• 2–4 years of experience in HR operations or office administration.
• Understanding of Indian labour law and HR administration.
• Excellent organizational and communication skills.
• Professional fluency in English.

Responsibilities

• Take ownership of the day-to-day operation of Bengaluru office.
• Coordinate office suppliers, facilities, supplies, and equipment.
• Organize local events, meetings, and employee activities.
• Coordinate travel arrangements and visitor management.
• Manage relationships with local vendors and coordinate contracts and renewals.
• Support facilities management.
• Ensure a welcoming, safe, and efficient office environment.
• Support audits and compliance-related HR activities.
• Act as a local HR contact for employees in India and support day-to-day HR questions.
• Coordinate onboarding, employment changes, and HR administration as well as recruitment activities.
• Coordinate payroll inputs with external payroll provider and global HR team.
• Maintain employee records, leave administration, and HR documentation.

Skills

Organizational skills

Communication skills

Confidentiality handling

English fluency

HR operations

Office administration

Independent working

Cross-cultural collaboration

Tools

HR software

Payroll software

Job description

As our Office & HR Coordinator in India, you will be the local point of contact for our employees and take ownership of the smooth day-to-day operation of our Bengaluru office.

Your main focus will be office management and administration, ensuring that our office is well-organized, welcoming, and running smoothly. In addition, you will support our employees and managers with day-to-day HR matters and work closely with our global HR team in Switzerland on local HR processes.

This is a hands‑on role for someone who enjoys taking ownership, working independently, and being the person people can rely on to get things done.

Key Responsibilities

Office Management & Administration

• Take ownership of the day-to-day operation of our Bengaluru office
• Coordinate office suppliers, facilities, supplies, and equipment
• Organize local team events, meetings, and employee activities
• Coordinate travel arrangements and visitor management
• Manage relationships with local vendors and coordinate contracts and renewals
• Support facilities management
• Ensure a welcoming, safe, and efficient office environment
• Support business continuity and other operational initiatives as required

HR Support

• Act as a local HR contact for employees in India and support them with day‑to‑day HR questions
• Support employee lifecycle processes, from onboarding to offboarding
• Coordinate onboarding activities and ensure new employees have everything they need to get started
• Support employment contracts, employee changes, and HR administration as well as recruitment activities, including interview coordination and candidate communication
• Coordinate payroll inputs with our external payroll provider and the global HR team
• Maintain employee records, leave administration, and HR documentation
• Ensure HR processes are followed in line with company standards and local requirements
• Support audits and compliance‑related HR activities

Requirements

• 2-4 years of experience in HR operations, office administration, or a similar role
• Understanding of Indian labour law and HR administration
• Ability to manage confidential employee information
• Excellent organizational and communication skills
• Strong service orientation and a proactive, hands‑on mindset
• Ability to work independently while collaborating effectively with global teams
• Professional fluency in English

Preferred

• Experience managing office operations
• Experience with HR systems and payroll providers
• Experience working in an international or multicultural environment

Benefits

• An exciting and varied role in an international software company
• Close collaboration with an experienced global HR team
• The opportunity to shape the employee experience for our colleagues in India
• A collaborative, supportive, and flexible working environment
• Hybrid workplace (3 days in the office, 2 days home office)