Office Coordinator

Silicon E Solution; Pune District; On-site; INR 300,000 - 480,000; Full time

Job summary

Silicon E Solution is seeking an experienced Office Coordinator to support project planning, scheduling, and execution. The role focuses on coordinating with project managers, teams, and stakeholders to ensure timely delivery and quality.

The ideal candidate will manage timelines, track progress, prepare reports, and maintain accurate project documentation. This position is based in Pune, with on-site responsibilities and close collaboration across departments.

Qualifications

• Experience in project coordination and scheduling.
• Ability to track progress and produce status reports.
• Experience supporting project managers and teams.

Responsibilities

• Assist in the development of project plans, timelines, and work schedules.
• Coordinate with project managers and teams to ensure on-time task completion.
• Provide day-to-day support to project teams.
• Communicate with internal and external teams to ensure alignment and project deliverables are met.
• Assist with resource allocation and utilization throughout the project lifecycle.
• Track the progress of the project against milestones and deadlines; prepare status reports.
• Maintain project documentation, including plans, schedules, and meeting notes.
• Identify risks and mitigation strategies; address issues promptly.
• Serve as the point of contact for stakeholders and provide updates.
• Monitor budgets and report deviations; assist in cost-saving measures.

Skills

Project coordination

Timeline management

Stakeholder communication

Documentation

Job description

Job description

Job Summary: We are seeking an experienced Office Coordinator to assist in the planning, execution, and completion of projects within the specified deadlines, budget, and quality standards. The ideal candidate will have a strong background in project coordination, managing project timelines, and supporting project managers and teams to ensure that projects run smoothly and meet objectives. The Project Coordinator will serve as a key point of contact for stakeholders and will be responsible for tracking progress, managing resources, and ensuring project documentation is accurate and up to date.

Key Responsibilities

• Project Planning & Scheduling: Assist in the development of project plans, timelines, and work schedules. Coordinate with project managers and teams to ensure project tasks are allocated and completed on time.
• Team Coordination & Support: Provide day-to-day support to project teams. Communicate with internal and external teams to ensure all parties are aligned and project deliverables are met.
• Resource Management: Assist with resource allocation, ensuring that all necessary resources (personnel, equipment, materials) are available and utilized efficiently throughout the project lifecycle.
• Progress Monitoring: Track the progress of the project against milestones and deadlines. Assist in the preparation of regular project status reports, highlighting any potential delays or issues.
• Documentation & Reporting: Maintain project documentation, including project plans, schedules, status reports, meeting notes, and any other relevant documents. Ensure all records are accurate and easily accessible.
• Risk Management: Identify potential risks and issues that may affect project timelines or quality. Work with the project team to develop mitigation strategies and ensure issues are addressed promptly.
• Stakeholder Communication: Serve as the point of contact for project stakeholders, ensuring clear and consistent communication throughout the project. Provide updates and respond to inquiries in a timely manner.
• Budget Tracking: Assist in monitoring project budgets, ensuring that expenditures are tracked and remain within financial constraints. Report on budget deviations and assist in cost‑saving measures.
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