Office Assistant / Administrative Assistant

Dynacraft Air Controls; Vapi, Dadra and Nagar Haveli; On-site; INR 350,000 - 550,000; Full time

Job summary

Dynacraft Air Controls is seeking an experienced factory administrative professional to manage routine admin and commercial functions. The role reports to the Admin Manager (Works) and requires strong MS-Excel skills and ERP experience.

You will coordinate with GST authorities, generate invoices, and supervise utilities and housekeeping to ensure smooth plant operation. Preference for candidates from the Vapi belt.

Qualifications

• Graduate with a focus on commerce preferred.
• 6–8 years in factory administration or plant commercial functions.
• Strong MS-Excel, Word and email skills; ERP familiarity.
• GST documentation, E-way bills and statutory returns exposure.
• Good coordination with Head Office and external departments.

Responsibilities

• Handle routine factory office functions including commercial and administrative activities.
• Maintain time office records: attendance, leave, overtime and shift records for payroll.
• Generate invoices and maintain related commercial documentation; MS-Excel skills required.
• Coordinate with Government departments such as GST and statutory authorities; file returns.
• Act as day-to-day coordination point between factory and Mumbai Head Office.
• Oversee utilities: electricity, water, DG, telephone and internet; manage readings and payments.
• Supervise housekeeping, security and contract agencies.
• Candidates from Vapi/Silvassa/Valsad/Daman belt preferred.

Skills

MS-Excel proficiency

ERP system experience

Multilingual communication (English, H

Education

Graduation (any field)

Tools

MS-Excel

ERP system

Job description

Roles & Responsibilities

The position reports to the Admin Manager (Works) and is responsible for the routine administrative and commercial functions of the factory.

• Handle all routine factory office functions, including the commercial and administrative activities of the unit.
• Maintain time office records attendance, leave, overtime and shift records and provide monthly inputs to Head Office for payroll processing.
• Generate invoices and maintain related commercial documentation accurately and on time. Good working knowledge of MS-Excel is essential.
• Coordinate with Government departments such as GST and other statutory authorities, and ensure timely filing and upkeep of all factory compliance records and returns.
• Act as the day-to-day coordination point between the factory and the Mumbai Head Office on administrative and commercial matters.
• Oversee factory utilities electricity, water, DG, telephone and internet including meter readings, bill verification, payments and vendor follow-up.
• Supervise housekeeping, security and general upkeep of the factory premises, and coordinate with related contract agencies.
• Candidates residing in the Vapi / Silvassa / Valsad / Daman belt will be preferred.

Candidate Profile

• Any Graduate. Candidates preferably with a commerce background will have an advantage given the commercial content of the role.
• 6 to 8 years of experience in factory administration, time office or plant commercial functions in a manufacturing set-up. Candidates with lesser experience will be considered for junior positions.
• Sound working knowledge of computers — MS-Excel, Word and email — and comfort working on an ERP system. Training will be provided on our in-house ERP.
• Practical exposure to GST documentation, E-way bills and statutory returns, with the confidence to deal directly with Government departments and inspectors.
• Familiarity with factory statutory records — attendance, leave, contract labour and licence renewals.
• Well organised, methodical in record-keeping, and able to work to deadlines without being chased.
• Good communication in English, Hindi and Gujarati, and the maturity to coordinate between the factory, Head Office and outside agencies.
• Candidates residing in the Vapi / Silvassa / Valsad / Daman belt will be preferred, to minimise travel time.