Office Assistant

iTeach Schools; Maharashtra; On-site; INR 180,000 - 240,000; Full time

Job summary

iTeach Schools is seeking an Administration Executive to manage front desk interactions, school data, and records for Pune and Navi Mumbai facilities. The role involves coordinating with Principals, teachers, staff, and vendors, while ensuring smooth operations and compliance with government portals.

The candidate should have 12th grade or higher, at least 1 year in administrative work in educational or clinical settings, and be proficient in MS Office and Google apps.

Qualifications

• Minimum 12th grade completion.
• Preferable 1 year administration experience in offices, schools, or hospitals.
• Proficient in MS Office/Google apps like Drive and Sheets.
• Able to write and type in Hindi & Marathi and understand English.

Responsibilities

• Manage front desk and meet-and-greet for principals, teachers, and students.
• Housekeeping and library/learning lab upkeep.
• Ensure facilities are well-maintained and resources available for staff and students.
• Attend weekly team meetings and org-wide events.
• Track staff attendance and maintain student records as per government portals.
• Maintain HR and government records and document retention of staff and interns.
• Coordinate with vendors and manage procurement workflows per finance policies.
• Maintain and update task trackers for timely completion.
• Performs general photocopying, printing, and stationery work.

Skills

Administration

MS Office / Google Apps

Hindi language

Marathi language

English comprehension

Education

12th grade completion

Tools

MS Office

Google Drive/Sheets

Job description

Why do we exist? What do we do?

The quality of school education available to students from low-income communities across India is abysmal. Their chances of attending college or building a career are significantly lower than their high-income peers, condemning them to a life without voice or choice. iTeach was born in 2015 to challenge this status quo and create a level playing field for ALL children.

We run free and high-impact schools and an exceptional college-to-career program for the most disadvantaged students in Pune and Navi Mumbai. We are known for our world-class professional development, our result-oriented team culture, and our student-centric school design. Read more about us at www.iTeachSchools.org.

Responsibilities

A- School Management

• Managing people who come to meet the Principals, teachers, and students.
• Housekeeping Management.
• Ensure the proper maintenance and organization of the library, vocational training materials, and computers/tablets in the Blended Learning Lab.
• Ensure that all school facilities are well-maintained and function smoothly, with necessary resources readily available to support the well-being of both staff and students.
• Be available in full capacity for the weekly school team meetings (STM) and other org-wide events.

B- School Data Management and Updating (Government data, Finance, and HR management)

• Tracking staff attendance and maintaining student records on the Government Portals.
• Managing government data (GR, LC, Bonafide, SARAL, UDISE, PFMS, Sanch Manyata, Scholarships, and other registers).
• Maintaining intern & volunteer records and staff documents as per HR and government requirements.
• Ensuring secure and easily retrievable student & staff data.
• Handling photocopying, printing, and School Stationery Work.
• Maintain and update trackers for the rewards and consequence systems, as well as student professionalism logs, including records of late arrivals and uniform compliance.
• Assisting with school events and coordinating with vendors/shopkeepers.
• Following iTeach finance policies and the deadlines for purchases, reimbursements, and maintaining bill/receipt records.
• Maintain the Ongoing task sheet and prioritize ongoing tasks for effective completion.

Prerequisites

• Minimum Educational qualification: 12th grade completion.
• Preferred: Minimum 1 year of Administration Work experience working in Offices, Schools, or Hospitals.
• Computer Knowledge: Able to work on MS Office/Emails/ Google-based apps like Drive, Sheets, etc.
• Must be able to write and type in Hindi & Marathi and understand English.