Office Administrator – Inventory & Operations

Amadora Artisan Ice Cream; Chennai District; On-site; INR 300,000 - 420,000; Full time

Job summary

A premium gourmet ice cream brand in Chennai is seeking a reliable Office Administrator to support backend inventory and operational processes. The role includes maintaining accurate stock records, assisting with reordering, and coordinating goods movement between stores and warehouse. Ideal candidates have 1-3 years of relevant experience, strong Excel skills, and attention to detail. This position offers growth opportunities within operations and supply chain.

Qualifications

• 1–3 years of experience in admin, inventory, or accounts support role.
• Experience in retail/F&B/warehouse operations is a plus.
• Good organizational and record-keeping ability; attention to numerical detail.

Responsibilities

• Maintain accurate stock records and assist with reordering.
• Handle purchase entries and coordinate goods movement.
• Support audits and internal stock verification processes.
• Administrative support: maintain organized records (physical and digital) and assist with reporting and stock verification.

Skills

Strong Excel skills

Good organizational and record-keeping ability

Attention to detail

Ability to coordinate with multiple teams

Tools

Excel

Job description

Amadora is a premium gourmet ice cream brand known for high-quality ingredients, consistency, and operational excellence. We are looking for a detail-oriented and reliable Office Administrator to support our backend inventory and operations processes.

Role Overview

Location: Chennai
Company: Amadora Gourmet Ice Cream

The Office Administrator will be responsible for maintaining accurate stock records, assisting with reordering, handling challan and purchase entries, and coordinating the movement of goods between stores and warehouse. This is a critical role to ensure smooth day-to-day operations.

Key Responsibilities

Inventory & Stock Management

• Assist with regular stock taking and reconciliation
• Maintain accurate stock records in Excel/software
• Monitor stock levels and flag low inventory for reordering
• Support indent preparation and verification

Purchases & Documentation

• Enter purchase bills and vendor invoices accurately
• Maintain purchase registers and documentation
• Record and track challans (inward & outward)
• Ensure proper documentation for all goods movement

Goods Movement Coordination

• Track to-and-fro movement of goods between warehouse and stores
• Coordinate with store teams for stock transfers
• Maintain proper records for inter-store transfers

Administrative Support

• Maintain organized physical and digital records
• Assist operations team with reporting requirements
• Support audits and internal stock verification processes

Requirements

• 1–3 years of experience in admin, inventory, or accounts support role
• Strong Excel skills (basic formulas, sorting, data entry accuracy)
• Good organizational and record-keeping ability
• Attention to detail and numerical accuracy
• Ability to coordinate with multiple teams
• Experience in retail/F&B/warehouse operations is a plus

Preferred Qualities

• Process-oriented and disciplined
• Comfortable working with numbers and stock data
• Reliable and proactive
• Ability to work in a fast-paced environment

Compensation

• Salary: As per industry standards (based on experience)
• Growth opportunities within operations and supply chain