Material Management, Vendor Management Expert-Fixed Term

ICF; New Delhi; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

ICF is seeking a Programme Management professional to oversee procurement, materials management, warehousing and vendor empanelment for renewable energy schemes. The role emphasizes compliance with ALMM/DCR/BIS, traceability, and performance monitoring across sites.

The assignment is a Fixed Term Contract (3 years) with client-site deployment and field travel as required, reporting into the PMU for Renewable Energy Schemes.

Qualifications

• Minimum 5 years in procurement, materials management, warehousing or supply chain operations.
• Experience with large power or infrastructure projects preferred.
• Bachelor's in Engineering or MBA/PGDM in SCM or related field.

Responsibilities

• Audit installation quality and compliance with ALMM, DCR and BIS.
• Verify portal registration and tagging for traceability.
• Ensure delivered equipment matches sanctioned site configurations.
• Reconcile approved quantities with physical installations.
• Review FAT protocols and material test certificates.
• Monitor warranties, spares and O&M requirements.
• Evaluate vendor capabilities and empanelment eligibility.
• Develop KPI scorecards for vendor performance.
• Manage vendor/beneficiary complaint workflows and closures.
• Support milestone-linked performance and payment-clearance inputs.

Skills

ALMM/bis compliance

Materials tracking

Vendor evaluation

Warranty & SLAs

Grievance handling

Education

Engineering degree (Production/Industrial)

MBA/PM or SCM diploma

Job description

Practice

Power & Renewable Energy Consulting

Assignment

Programme Management Unit for Renewable Energy Schemes

Deployment

Fixed Term Contract(3years), client-site deployment with field travel as required

POSITION SUMMARY

Provide end-to-end oversight of materials, installation quality, inventory governance, vendor empanelment and performance for renewable energy scheme implementation. The role focuses on compliance with technical and domestic-content requirements, digital asset traceability, physical verification, warranty and SLA monitoring, and vendor performance improvement.

KEY RESPONSIBILITIES

• Audit installation quality and compliance with ALMM, DCR and BIS requirements.
• Verify portal registration and tagging of modules, motors, controllers and other scheme assets to strengthen traceability and prevent component swapping.
• Confirm that delivered equipment, pump drives and PV capacities match sanctioned site configurations.
• Reconcile approved supply quantities, material utilisation and physical installations.
• Review Factory Acceptance Test protocols, material test certificates, handling, storage and decentralized warehousing arrangements.
• Review insurance, commissioning and O&M spare-part requirements and monitor availability of mandatory spares.
• Evaluate vendor capabilities and eligibility compliance for empanelment and continued participation.
• Develop KPI scorecards to monitor vendor quality, technical responsiveness, defect rates, timelines, warranty commitments and CMC/SLAs.
• Monitor warranty replacements and require Root Cause Analysis for equipment failures.
• Manage vendor and beneficiary complaint workflows and track issue closure and replacement turnaround.
• Support transparent milestone-linked performance, penalty and payment-clearance inputs within delegated authority.

MINIMUM QUALIFICATIONS AND EXPERIENCE

Education

Bachelor's degree in Engineering (Production or Industrial Engineering), Business Administration, Commerce or Supply Chain Management with a postgraduate diploma in management; or a Master's degree/2-year postgraduate diploma in Supply Chain Management, Materials Management, Operations Management, Contract Management, or an MBA.

Experience

Minimum 5 years of relevant experience in procurement, materials management, warehousing, inventory governance, vendor administration, contract management or supply-chain operations, preferably involving large power or infrastructure projects.

KEY COMPETENCIES

• ALMM, DCR and BIS compliance awareness
• Materials, inventory and asset tracking
• Vendor evaluation and performance scorecardsπ
• Warranty, failure analysis and SLA monitoring
• Grievance handling and supply-chain coordination

WORKING RELATIONSHIPS AND DELIVERY EXPECTATIONS

• Work closely with Client, internal PMU colleagues and relevant state, utility, financial, vendor or technology stakeholders.
• Maintain role-specific work plans, action trackers, deliverable calendars and supporting records.
• Produce clear, accurate and decision-ready outputs within agreed timelines and quality standards.
• Handle programme, beneficiary, financial, portal and stakeholder information confidentially and follow approved access and information-security requirements.
• Undertake field travel and support urgent programme reviews when required by the assignment.

Please note that this role will be offered contingent upon winning the bid