Manager - Warehouse (Formulation)

Rubicon Research; Mumbai, Ambernath; On-site; INR 1,800,000 - 2,400,000; Full time

Job summary

Rubicon Research seeks a seasoned Warehouse Leader to manage daily RM/PM operations for Solid Oral dosage forms at Ambernath. You will optimize inventory, coordinate dispensing, and manage budget while upholding USFDA/MHRA regulatory standards.

Lead 20–30 staff, enforce safety and cGMP, and drive continuous improvement across the warehouse with strong cross-functional collaboration.

Qualifications

• Experience in pharmaceutical warehousing and material dispensing with emphasis on BCT reduction.
• Strong understanding of GMP, USFDA/MHRA or equivalent guidelines and 21 CFR Part 11.
• Proficiency in warehousing systems, data reporting, and MIS generation.
• Proven ability to lead large teams (20–30 staff) safely and efficiently.
• Ability to coordinate across SCM, QA, Production, and external suppliers.

Responsibilities

• Oversee RM/PM warehouse operations, ensuring compliant receiving, storage and handling.
• Plan daily dispensing schedules in coordination with Production, Packing, QC, QA, and PPIC.
• Drive improvements: measure dispensing efficiency, track BCT, optimize inventory levels.
• Collaborate with SCM/PPIC to execute material receipt strategies and space utilization.
• Supervise 20–30 staff ensuring safety and cGMP adherence.
• Maintain site safety protocols for handling pharmaceutical materials.
• Develop and monitor warehouse budget for cost savings and resource optimization.
• Generate MIS reports on inventory, near-expiry items, non-moving stock, and disposals.
• Coordinate inward and outward movement with cross-functional teams.

Skills

Dispensing & layout optimization

Regulatory & 21 CFR compliance

Inventory & data management

Team leadership & safety

Cross-functional communication

Education

B.Pharm or MSc

MBA in Supply Chain/Logistics Management (preferred)

Job description

Role & responsibilities

Purpose

To lead the Warehouse department at the Ambernath facility by managing daily raw material (RM) and packing material (PM) operations for Solid Oral dosage forms. This role drives inventory optimization, daily dispensing coordination, and budget management while maintaining strict USFDA/MHRA regulatory and 21 CFR compliance.

Responsibilities

• Oversee day-to-day operations of the RM and PM warehouse, ensuring efficient receiving, proper storage, and handling as per regulatory mandates.
• Plan and drive daily dispensing schedules in continuous coordination with Production, Packing, QC, QA, and PPIC departments.
• Lead operational improvement initiatives, including measuring dispensing efficiency, tracking Batch Cycle Time (BCT), and optimizing inventory levels.
• Partner with SCM and PPIC teams to execute material receipt strategies and optimize overall warehouse storage space utilization.
• Manage, train, and supervise a team of 20 to 30 warehouse staff and operators to ensure full compliance with safety and cGMP standards.
• Implement and enforce strict site safety protocols and procedures for the safe handling, movement, and storage of pharmaceutical materials.
• Develop and track the warehouse budget, monitoring expenses diligently to identify cost-saving opportunities and resource optimization.
• Analyze operational data to generate regular Management Information Systems (MIS) reports on inventory metrics, near-expiry items, non-moving stock, retest dates, and disposals.
• Collaborate with cross-functional internal departments to systematically plan, coordinate, and balance the inward and outward movement of products.
• Handle vendor and supplier relationships effectively, supporting contract negotiations, pricing evaluations, and service level monitoring.
• Supervise the preventive maintenance and breakdown repairs of all material handling and warehouse equipment to eliminate operational downtime.
• Ensure the physical layout of the warehouse is continuously optimized for maximum space utilization and efficient material flow.
• Front-face international regulatory audits (USFDA, MHRA) and client inspections for all warehouse, storage, and distribution workflows.
• Deliver on ad-hoc logistics assignments, cross-functional tasks, and operational directives as assigned by the Assistant General Manager.

Required Skills

• Dispensing & Layout Optimization: Comprehensive expertise in managing pharmaceutical material dispensing (BCT reduction) and maximizing warehouse space utilization.
• Regulatory & 21 CFR Compliance: Deep understanding of current GMP guidelines for regulated markets (USFDA, MHRA) and electronic system compliance (21 CFR Part 11).
• Inventory & Data Management: Strong analytical ability to utilize warehouse software, track key performance metrics, and generate accurate MIS inventory reports.
• Team Leadership & Safety: Proven capability to direct, train, and enforce strict safety protocols (EHS/cGMP) among a large team of 2030 workers.
• Cross-Functional Communication: Adequate verbal and written skills to coordinate effectively between SCM, QA, Production, and external suppliers.

Preferred Candidate Details

• Education: Regular Graduation/Post Graduation in B.Pharm or M.Sc, with an MBA in Supply Chain/Logistics Management preferred.
• Experience: 12+ years of total experience in a pharmaceutical Solid Oral (OSD) Warehouse, with at least 1 year in a Managerial capacity.
• Team Handling: Proven track record of successfully leading a team of at least 20 to 30 persons (staff and operators) simultaneously.
• Audit Exposure: Direct experience facing and defending warehouse and material tracing workflows during major international audits like USFDA or MHRA.
• Operational Flexibility: Mandatory readiness to support operations across all rotational shifts at the Ambernath facility.