Manager - Operations And Vetting - Celcius Tech - Gurgaon

Caravel Group; Gurgaon; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Fleet Management Limited is a leading ship management company with a 30-year track record and a global footprint across 27 offices. We seek a proactive professional to drive operation and vetting, promote safety, and engage with charterers, owners and authorities to ensure top-quality service.

The role emphasizes continuous improvement and regulatory compliance. You will collaborate across ship and shore teams, monitor KPI performance, and participate in training and incident investigations to

Responsibilities

• Ensure effective collaboration and communication among team members. Work closely with all members of ship and shore, to ensure effective monitoring and continuous improvement of the operation and vetting performance.
• Drive and promote robust safety practices related to operation to minimize incidents and accidents.
• For the delegated vessels, conducts and follows up on vessels acceptability, compatibility, external inspection, screening for the vessel, due diligence and safe port assessments for upholding vessel commercial tradability.
• For delegated vessels, keep a track on safe navigation, carriage of cargo, cargo transfer operation related activity for the fleet including berthing / unberthing, mooring, transfer of cargo (Terminal and ship-to-ship), provides guidance for heavy weather ensuring compliance with international regulations, best practices, and organizational requirements. Review the cargo operation plans to port calls.
• As part of the performance management review process, actively engage in discussions with the Supervisor to establish clear, measurable goals that align with both departmental and organizational objectives.
• Support other departments related to operation and vetting.
• Report to supervisor any issues/challenges concerning operation and vetting, performance and recommend improvements.
• Drive continuous improvement related to operation & vetting as instructed by the supervisor for assigned Vessels.
• Promote environmental policies and practices on assigned vessels related to operation for protecting the environment.
• As advised by the supervisor, build and maintain relationships with charterers, commercial owners, terminal operators, port authorities, regulatory bodies & other stakeholders for smoother operation, ensure quality and consistent delivery of first-class service. Ensure a positive customer experience by delivering timely and accurate responses. Identify and report any issues or challenges to supervisor that may affect service delivery.
• Monitoring and supporting the effective implementation of operation and vetting strategies aligned with company objectives.
• Assists with the creation of vetting bulletins.
• Stay updated on changes in regulations and advise the supervisor accordingly.
• As instructed by the supervisor, Plan & book SIRE inspection; communicate with his assigned Vessel relating to updating of harmonised vessel particulars questionnaire (HVPQ); pre-Inspection questionnaire (PIQ); certificate repository; photograph repository for timely submission of inspection declaration.
• Assist his assigned Vessel with the preparation of SIRE/Terminal inspection, assist with the close out of observations & record keeping.
• Provides support for delegated vessels with Terminal vetting, closing out of any findings and recordkeeping.
• Assist in review of terminal feedback for the assigned vessel & implement corrective action against adverse terminal feedback after consultation with Supervisor.
• Provides support for delegated vessels in updating OCIMF & Q88 platform and other platforms for Oil Majors.
• Participate in training sessions to enhance skills and knowledge related to operation and vetting domain.
• Track/Monitor key performance indicators (KPIs), ensuring consistent achievement of KPIs & meeting expectations.
• Attend customer meetings, where advised by the supervisor to communicate vessel and company specific operation and vetting related performance
• Participate and support incident investigations as directed by Investigation Manager, including audits, vessel visits and post-incident closeouts.
• Notification of incidents to the DPA which come to his knowledge form the vessel of any other sources.
• Act as a member of ERT during an emergency as stated in the contingency planning manual.
• Review and approve risk assessments as required in the company procedures.
• Attend internal and external inspection as instructed by the supervisor.
• Visit vessels to provide training, guidance, instruction, and clarity to ship staff as appropriate.
• To attend vessels from time to time for the purpose of carrying out Managers visits.
• Conducts interviews for ship staff on promotion and new hire as instructed by his supervisor.
• Undertake other related activities as directed by the supervisor

Job description

Job Description:

Fleet Management Limited

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at Fleet, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background.

We are looking for individuals who are ambitious about making a strong contribution to Fleets short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Key Roles and Responsibilities

1. 1. Ensure effective collaboration and communication among team members. Work closely with all members of ship and shore, to ensure effective monitoring and continuous improvement of the operation and vetting performance.
2. 2. Drive and promote robust safety practices related to operation to minimize incidents and accidents.
3. 3. For the delegated vessels, conducts and follows up on vessels acceptability, compatibility, external inspection, screening for the vessel, due diligence and safe port assessments for upholding vessel commercial tradability.
4. 4. For delegated vessels, keep a track on safe navigation, carriage of cargo, cargo transfer operation related activity for the fleet including berthing / unberthing, mooring, transfer of cargo (Terminal and ship-to-ship), provides guidance for heavy weather ensuring compliance with international regulations, best practices, and organizational requirements. Review the cargo operation plans to port calls.
5. 5. As part of the performance management review process, actively engage in discussions with the Supervisor to establish clear, measurable goals that align with both departmental and organizational objectives.
6. 6. Support other departments related to operation and vetting.
7. 7. Report to supervisor any issues/challenges concerning operation and vetting, performance and recommend improvements.
8. 8. Drive continuous improvement related to operation & vetting as instructed by the supervisor for assigned Vessels.
9. 9. Promote environmental policies and practices on assigned vessels related to operation for protecting the environment.
10. 10. As advised by the supervisor, build and maintain relationships with charterers, commercial owners, terminal operators, port authorities, regulatory bodies & other stakeholders for smoother operation, ensure quality and consistent delivery of first-class service. Ensure a positive customer experience by delivering timely and accurate responses. Identify and report any issues or challenges to supervisor that may affect service delivery.
11. 11. Monitoring and supporting the effective implementation of operation and vetting strategies aligned with company objectives.
12. 12. Assists with the creation of vetting bulletins.
13. 13. Stay updated on changes in regulations and advise the supervisor accordingly.
14. 14. As instructed by the supervisor, Plan & book SIRE inspection; communicate with his assigned Vessel relating to updating of harmonised vessel particulars questionnaire (HVPQ); pre-Inspection questionnaire (PIQ); certificate repository; photograph repository for timely submission of inspection declaration.
15. 15. Assist his assigned Vessel with the preparation of SIRE/Terminal inspection, assist with the close out of observations & record keeping.
16. 16. Provides support for delegated vessels with Terminal vetting, closing out of any findings and recordkeeping.
17. 17. Assist in review of terminal feedback for the assigned vessel & implement corrective action against adverse terminal feedback after consultation with Supervisor.
18. 18. Provides support for delegated vessels in updating OCIMF & Q88 platform and other platforms for Oil Majors.
19. 19. Participate in training sessions to enhance skills and knowledge related to operation and vetting domain.
20. 20. Track/Monitor key performance indicators (KPIs), ensuring consistent achievement of KPIs & meeting expectations.
21. 21. Attend customer meetings, where advised by the supervisor to communicate vessel and company specific operation and vetting related performance
22. 22. Participate and support incident investigations as directed by Investigation Manager, including audits, vessel visits and post-incident closeouts.
23. 23. Notification of incidents to the DPA which come to his knowledge form the vessel of any other sources.
24. 24. Act as a member of ERT during an emergency as stated in the contingency planning manual.
25. 25. Review and approve risk assessments as required in the company procedures.
26. 26. Attend internal and external inspection as instructed by the supervisor.
27. 27. Visit vessels to provide training, guidance, instruction, and clarity to ship staff as appropriate.
28. 28. To attend vessels from time to time for the purpose of carrying out Managers visits.
29. 29. Conducts interviews for ship staff on promotion and new hire as instructed by his supervisor.
30. 30. Undertake other related activities as directed by the supervisor

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.