Manager- HR Audit and Labour Compliance

Baroda Global Shared Service; Gandhinagar; On-site; INR 1,400,000 - 2,100,000; Full time

Job summary

Baroda Global Shared Service seeks a Manager Audit & Labour Compliance to lead compliance with Indian labour laws, manage statutory filings, and govern internal and external audits. The role interfaces with regulatory authorities and drives risk-based controls across offices.

The ideal candidate will have deep knowledge of labour codes, strong governance skills, and hands-on experience with compliance tools, delivering MIS reports and training teams.

Qualifications

• Strong understanding of Indian labour laws incl. PF, ESI, Bonus, Gratuity and new Labour Codes.
• Experience in internal and external audits and audit governance.
• Hands-on with compliance management systems and MIS reporting.
• Proven ability to liaise with regulatory authorities and auditors.

Responsibilities

• Oversee Labour Law compliance across central and state laws and statutory returns.
• Manage contract labour registration, licenses, renewals, and principal employer compliances.
• Develop and monitor compliance calendar and checklists across locations.
• Lead audits and coordinate with external auditors and regulatory bodies.
• Train teams on compliance processes and tool usage.
• Drive process improvements and automation in controls and compliance workflows.
• Prepare compliance dashboards and management reports.

Skills

Indian Labour Laws

Internal Audit methodologies

Compliance tools administration

MS Office proficiency

Regulatory liaison

Audit governance

Education

LLB with Labour Law specialization

MBA – HR / Legal

Certifications in Labour Law / Compliance / Internal Auditing

Tools

Compliance management software (Complinity)

Job description

Role & responsibilities

The Manager Audit & Labour Compliance is a senior leadership role responsible for overseeing all aspects of internal and external audits, ensuring full adherence to applicable labour laws and statutory requirements, and driving a compliance-first culture across the organization. The incumbent will play a pivotal role in safeguarding organizational integrity across offices and corporate functions.

This role demands a thorough understanding of the Indian labour law ecosystem, strong audit governance capabilities, and hands-on experience with compliance management systems and tools. The Manager will be the primary point of contact for all regulatory authorities, external auditors, and internal stakeholders on matters of audit and statutory compliance.

JD:

a) Labour Law Compliance

• Ensure compliance with all applicable central and state labour laws including PF, ESI, Bonus, Gratuity, new labour codes and the Industrial Disputes Act
• Manage timely filing of all statutory returns and maintenance of required registers and records
• Oversee contract labour management including registration, license renewals, and principal employer compliances
• Monitor and implement amendments in labour legislation and advise business units on required process changes
• Liaise with Labour Department, PF authorities, ESI authorities, and other government bodies
• Handle labour inspection visits and represent the organization before quasi-judicial and labour authorities
• Ensure timely payment of all statutory dues PF, ESI, Professional Tax, etc.

b) Compliance Governance & Risk Management

• Develop, maintain, and update the Company's Compliance Calendar for all applicable laws and regulations
• Establish and monitor compliance checklists across all office locations and corporate departments
• Conduct periodic compliance health checks and risk assessments across functions
• Drive a culture of compliance by conducting employee awareness programs and training sessions
• Prepare and present compliance dashboards and exception reports to the management committee
• Identify compliance gaps through internal assessments and drive corrective action plans to closure

c) Internal Compliance Tool Management

• Serve as the primary administrator and custodian of the organization's internal compliance management tool (e.g., Complinity or equivalent)
• Configure, maintain, and continuously improve the compliance tool to map all applicable laws, tasks, and due dates across locations
• Onboard new office locations, entities, if any, and regulatory requirements into the compliance platform
• Train users Compliance Officers and functional teams - on effective use of the tool
• Monitor real-time compliance status via dashboards; escal
• Coordinate with the tool vendor for system updates, new regulatory changes, and issue resolution
• Ensure the compliance tool data is always audit-ready and accurately reflects organizational compliance status
• Generate and distribute periodic compliance MIS reports from the tool to management and relevant stakeholders

d) Internal Controls & Process Improvement

• Design, review, and strengthen internal control frameworks in alignment with organizational objectives
• Identify process inefficiencies and drive automation and improvement initiatives
• Collaborate with Finance, HR, Operations, and Legal teams for cross-functional compliance alignment
• Benchmark internal practices against industry standards and regulatory best practices

e) Audit Management

• Plan, execute, and monitor internal and external audits across all Location.
• Develop risk-based Monthly/Quarterly/annual audit plans ensuring effective audit coverage across all business units
• Track audit observations and ensure timely closure with verified corrective and preventive actions
• Coordinate seamlessly with external auditors, statutory auditors, and regulatory authorities
• Present audit findings, risk assessments, and insights to senior leadership and the Audit Committee
• Maintain comprehensive audit documentation, workpapers, and evidence repositories
• Implement and monitor audit management software and digital compliance tools
• Conduct surprise audits, process audits, and systems audits as required

f) Team Leadership & Development

• Lead, mentor, and develop a team of compliance executives, assistant managers, and officers
• Define KRAs and performance metrics for the compliance team and conduct periodic reviews
• Build team capability through structured training programs on legal updates and compliance processes
• Foster a high-performance, ethical, and proactive compliance culture within the team

Preferred candidate profile

a) Educational Qualifications

• LLB with specialization in Labour Law, OR
• MBA – HR / Legal
• Additional certifications in Labour Law, Compliance Management, or Internal Auditing preferred

1. Key Skills & Competencies

a) Technical Skills

• Deep knowledge of Indian Labour Laws – PF, ESI, Gratuity, Minimum Wages, Contract Labour, Industrial Disputes Act and New Wage codes
• Expertise in Internal Audit methodologies – risk-based auditing, process auditing, and systems auditing
• Hands-on administration of compliance management tools and extract MIS from the tool
• Advanced MS Office proficiency – Excel (pivot tables, MIS), Word, and PowerPoint for reporting

b) Behavioral Competencies

• High integrity, ethical conduct, and professional accountability
• Strong analytical thinking and structured problem-solving approach
• Excellent written and verbal communication in English and Hindi/regional language
• Ability to manage multiple priorities, deadlines, and stakeholders simultaneously
• Confident and assertive in dealing with regulatory authorities and auditors
• Collaborative team player with the ability to influence cross-functional teams
• Proactive approach to identifying compliance risks and mitigating them before escalation

2. Working Conditions & Travel

• Position based at Gandhinagar Office with regular travel to other office locations, if required
• Flexibility to work extended hours during audit seasons, regulatory inspections, or compliance deadlines
• Potential for occasional outstation travel for regulatory hearings or multi-office audits