Manager Crew Payroll

Caravel Group; Navi Mumbai; On-site; INR 2,500,000 - 4,200,000; Full time

Job summary

Fleet Management Limited in Navi Mumbai seeks a seasoned Payroll Manager to lead crew payroll for vessels under management. You will oversee wage scales, deductions, and timely payments, coordinating with Masters and technical departments to ensure compliance and accuracy.

The role requires Chartered Accountant or MBA in Finance with 10–12 years of leadership experience in payroll functions within ship management.

Qualifications

• CA or MBA with finance focus and leadership experience.
• Experience leading payroll teams in ship management or similar industries.
• Deep knowledge of CBAs and wage scales across domestic and global levels.
• Strong communication and cross-department coordination skills.
• Exposure to MIS and automated payroll processes.

Responsibilities

• Oversee payroll processing and crew wage settlements for managed vessels.
• Ensure accuracy of wage scales, allowances, deductions per CBAs and policies.
• Verify bank details and supporting documents to ensure timely remittance.
• Lead a 20-member payroll team with performance management and training.
• Coordinate with Masters on vessels for payroll policies and queries.
• Prepare monthly payroll reports and statutory dues; ensure timely reports.
• Manage portage bills, allotments, and disbursement records in accounting software.

Skills

Leadership

Payroll processing

Excel advanced

CBAs knowledge

Communication

Education

CA/MBA Finance

Tools

Accounting software

Job description

Job Description:

Our 30 years journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 600 diverse types of vessels.
Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.
In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary

The role is critical as Crew Payroll Processing and Crew Payments for the vessels managed by Fleet Group are wholly managed, monitored, supervised and controlled by the Payroll Manager

Key Responsibilities:

• Knowledge of CBAs of managed vessels by Group for checking the applicable wage scales and statutory payments
• Implement / Execute Internal Control process for the Team for checking the Crew Wage Scales, Allowances Payable and Statutory Deductions as per applicable CBAs and Company Policies
• Implement / Execute Internal Control process for the Team for verification of Crew / Beneficiary bank details, data base of supporting documents, validation of Bank details in Accounting Software to ensure timely remittance of Crew Wages and avoid duplicate or wrong payments
• Supervise and control the Crew payroll process to ensure that all Standard and Variable Earnings, Overtime and any other allowances payable have the proper approvals from FPD / Technical Departments
• Communicating with Master on board the managed vessels on company policies and procedures regarding payroll process and addressing to the queries on timely basis
• Follow up with Team on timely finalization of monthly Portage Bills and generation of Portage Bill reports for booking in accounting software.
• Follow up with Team on timely preparation of monthly allotments, validation of bank details and checking of consolidated monthly allotment file to ensure remittance within timelines
• Consolidation of Captain’s Cash Disbursements, Provisions, Bonded Stores and Calling Cards accounts on board, ensuring for proper approvals and booking codes for recording in accounting software
• Preparation of Monthly Wages Report and Captain’s Disbursement Report for all managed vessels and booking in accounting software
• Preparation of Monthly Statement of Statutory Dues and Union Dues Payment within the due dates
• Preparation of any specific crew payroll reports as required by Management for budgetary controls and internal analysis
• Lead, manage and supervise the payroll team of 20 employees, monitor and evaluation of team and individual performance, extend periodic training and required guidance, motivate the team and build talent pipeline within the team

Job Experience, Functional Knowledge and Qualifications

• Chartered Accountant or MBA in Finance
• A minimum of 10 to 12 years’ experience in leadership role for Crew Payroll functions and working in leading Ship Management Companies
• Proficiency in working on financial software particularly related to Payroll Processing, MIS systems, automated process and Advanced Excel functions
• Thorough exposure to all applicable CBAs both at domestic and global levels, update on periodic revision to Wages Scale, Statutory and Union payments
• Excellent communication skills for coordinating with the Team, inter departments, Master on Vessels and external parties

Job Location :

Seawoods. Navi Mumbai

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.