Manager, Admin and Facilities

Jobtailor; Chennai District; On-site; INR 1,500,000 - 2,100,000; Full time

Job summary

Jobtailor, based in Chennai, seeks an experienced Facility Manager to lead end-to-end facilities operations, including housekeeping, security, F&B, and workplace experience. You will manage MEP/O&M, space planning, leases, and compliance across multi-location sites, driving safety, sustainability, and audit readiness.

The role requires 11–13 years in Administration/CRE/FM, with strong leadership, reporting, and ERP skills.

Qualifications

• 11–13 years of strong experience in Administration, Corporate Real Estate, and Facilities Management.
• Strong domain knowledge in Facility Management, CRE, O&M, and technical infrastructure.
• Excellent communication, coordination, stakeholder management, and leadership skills.
• Strong analytical, reporting, and MIS capabilities.
• Knowledge of ESG, DEI principles, RPWD, and sustainable workplace practices.
• Computer literate; proficient in Excel, dashboards, FM tools, and CAFM systems.
• Proven ability to manage complex operations, technical systems, and large teams.
• CFM (Certified Facility Manager) – IFMA certification preferred.
• FMP (Facility Management Professional) certification preferred.
• OSHA / Safety / BCP certifications preferred.
• Sustainability or ESG-related certifications preferred.
• Hands-on experience with multi-location operations is a plus

Responsibilities

• Lead end-to-end facility management, daily operations, soft services, and infrastructure upkeep.
• Oversee housekeeping, security, front office, F&B, cafeteria management, and workplace experience.
• Manage O&M of MEP systems, UPS, DG, HVAC, and critical infrastructure.
• Ensure adherence to AMC schedules, technical SLAs, safety standards, and uptime requirements.
• Manage space planning, seating strategy, occupancy optimization, and expansion needs.
• Coordinate with landlords on building operations, lease obligations, upgrades, and facility improvements.
• Support design and build projects, workspace design reviews, BOQs, fit-outs, refurbishments, and execution oversight.
• Ensure statutory, regulatory, legal, safety, labor, ISO, and workplace compliance and audit readiness.
• Coordinate licenses, renewals, building compliances, fire safety, and environmental compliance.
• Develop and review BCP frameworks, risk assessments, preparedness drills, crisis management, backup systems, and contingency plans.
• Drive ESG initiatives, sustainable workplace practices, energy saving, waste management, sustainability KPIs, and DEI principles.
• Manage employee transportation, fleet planning, routing, compliance, vendor governance, travel services, hotel stays, itineraries, courier management, logistics, and inter-office shipments.
• Manage vendor onboarding, SLA monitoring, performance evaluation, escalations, service quality, cost efficiency, and process improvement.
• Lead leadership visits, town halls, offsites, workshops, and employee engagement events.
• Coordinate procurement processes, PR/PO cycles, material sourcing, vendor onboarding, billing validation, budgeting, tracking, cost control, and variance reporting.
• Prepare facility MIS, dashboards, KPIs, incident reports, and monthly business reviews.
• Maintain SOPs, checklists, safety manuals, and audit documentation.
• Lead and mentor facility executives, service teams, and vendor staff

Skills

Facilities Management

Leadership

Vendor Management

O&M Management

Space Planning

Data Analysis

Budgeting

Procurement

ESG Principles

ISO Compliance

Education

Bachelor's in Facilities Management or Engineering

Tools

CAFM Systems

Excel

Dashboards

Job description

• Lead end-to-end facility management, daily operations, soft services, and infrastructure upkeep
• Oversee housekeeping, security, front office, F&B, cafeteria management, and workplace experience
• Manage O&M of MEP systems, UPS, DG, HVAC, and critical infrastructure
• Ensure adherence to AMC schedules, technical SLAs, safety standards, and uptime requirements
• Manage space planning, seating strategy, occupancy optimization, and expansion needs
• Coordinate with landlords on building operations, lease obligations, upgrades, and facility improvements
• Support design and build projects, workspace design reviews, BOQs, fit-outs, refurbishments, and execution oversight
• Ensure statutory, regulatory, legal, safety, labor, ISO, and workplace compliance and audit readiness
• Coordinate licenses, renewals, building compliances, fire safety, and environmental compliance
• Develop and review BCP frameworks, risk assessments, preparedness drills, crisis management, backup systems, and contingency plans
• Drive ESG initiatives, sustainable workplace practices, energy saving, waste management, sustainability KPIs, and DEI principles
• Manage employee transportation, fleet planning, routing, compliance, vendor governance, travel services, hotel stays, itineraries, courier management, logistics, and inter-office shipments
• Manage vendor onboarding, SLA monitoring, performance evaluation, escalations, service quality, cost efficiency, and process improvement
• Lead leadership visits, town halls, offsites, workshops, and employee engagement events
• Coordinate procurement processes, PR/PO cycles, material sourcing, vendor onboarding, billing validation, budgeting, tracking, cost control, and variance reporting
• Prepare facility MIS, dashboards, KPIs, incident reports, and monthly business reviews
• Maintain SOPs, checklists, safety manuals, and audit documentation
• Lead and mentor facility executives, service teams, and vendor staff

Requirements

• 11–13 years of strong experience in Administration, Corporate Real Estate, and Facilities Management
• Strong domain knowledge in Facility Management, CRE, O&M, and technical infrastructure
• Excellent communication, coordination, stakeholder management, and leadership skills
• Strong analytical, reporting, and MIS capabilities
• Knowledge of ESG, DEI principles, RPWD, and sustainable workplace practices
• Computer literate; proficient in Excel, dashboards, FM tools, and CAFM systems
• Proven ability to manage complex operations, technical systems, and large teams
• CFM (Certified Facility Manager) – IFMA certification preferred
• FMP (Facility Management Professional) certification preferred
• OSHA / Safety / BCP certifications preferred
• Sustainability or ESG-related certifications preferred
• Hands-on experience with multi-location operations is a plus

Core Competencies

Demonstrates extensive expertise in Facility Management, Corporate Real Estate, and Operations Management, with a strong focus on compliance, sustainability initiatives, and vendor management. Proven ability to lead complex operations, manage technical infrastructure, and drive employee engagement through effective communication and leadership.

Highest-signal resume keywords

• Facility Management
• Operations Management
• Vendor Management
• Sustainability Initiatives
• Leadership Skills

ATS Optimization Keywords

Hard Skills

• O&M Management
• Space Planning
• Risk Assessment
• Data Analysis
• Technical Infrastructure Management
• Budgeting
• Procurement Processes
• Compliance Management
• Crisis Management
• Performance Evaluation

Soft Skills

• Communication Skills
• Stakeholder Management
• Coordination Skills
• Analytical Skills
• Leadership Skills

Certifications & Qualifications

• CFM (Certified Facility Manager)
• FMP (Facility Management Professional)
• OSHA Certification
• BCP Certification
• Sustainability Certifications

Industry Keywords

• Corporate Real Estate
• ESG Principles
• DEI Principles
• Safety Standards
• ISO Compliance
• Workplace Compliance
• Facility Operations
• Multi-Location Operations

Tools & Technologies

• FM Tools
• CAFM Systems
• Excel
• Dashboards