Logistics Coordinator

Eat Better Co; Jaipur; On-site; INR 300,000 - 500,000; Full time

Job summary

Eat Better Co. is seeking a proactive Logistics Coordinator to manage end-to-end logistics for B2B dispatches in Jaipur, Rajasthan.

You will coordinate shipments, manage transportation, ensure timely deliveries, and maintain dispatch documentation while liaising with warehouse, production, sales, and external transporters. The role requires 1–3 years of logistics experience, proficiency in MS Excel and ERP systems, and strong coordination and communication skills.

Qualifications

• Graduate in any discipline; preferably in Logistics, Supply Chain Management, or Operations.
• 1–3 years of experience in logistics, dispatch, or supply chain operations.
• Experience handling B2B dispatches and transporter coordination.
• Good understanding of GST invoices, e-way bills, LR, POD, and dispatch documentation.

Responsibilities

• B2B Dispatch Management: manage day-to-day dispatch operations and ensure timely order fulfilment.
• Transportation & Fleet Coordination: arrange vehicles, coordinate with transporters, monitor costs.
• Documentation & Compliance: prepare and maintain invoices, e-way bills, LR/GR copies and POD.
• Warehouse & Internal Coordination: verify quantities, ensure stock availability, follow FIFO/FEFO.
• Reporting & MIS: prepare daily dispatch reports and track KPIs.

Skills

Logistics coordination

GST & e-way bill knowledge

MS Excel

ERP/inventory systems

Communication & multitasking

Education

Graduate in any discipline; preferably Logistics/Supply Chain

Bachelor's degree in Supply Chain or related field

Tools

ERP software

Job description

We are looking for a proactive and detail-oriented Logistics Coordinator to manage end-to-end logistics operations, particularly B2B dispatches. The candidate will be responsible for coordinating shipments, managing transportation, ensuring timely deliveries, maintaining dispatch documentation, and facilitating smooth coordination between warehouse, production, sales, and external transporters.

Key Responsibilities

1. B2B Dispatch Management

• Manage day-to-day B2B dispatch operations and ensure timely order fulfilment.
• Coordinate with the sales and warehouse teams for dispatch planning and order readiness.
• Prepare dispatch schedules based on customer requirements and delivery timelines.
• Ensure accurate order picking, packing, labelling, and shipment handover.
• Monitor dispatch status and ensure timely delivery to customers and distributors.

2. Transportation & Fleet Coordination

• Coordinate with transporters, logistics partners, and delivery vendors.
• Arrange vehicles according to shipment volume, delivery locations, and timelines.
• Negotiate and monitor transportation costs to ensure cost-effective operations.
• Track shipments and proactively resolve transportation or delivery-related issues.
• Maintain transporter records, freight details, and delivery schedules.

3. Documentation & Compliance

• Prepare and maintain invoices, e-way bills, LR/GR copies, delivery challans, and other dispatch-related documents.
• Ensure all shipment documentation is accurate and completed before dispatch.
• Collect and maintain Proof of Delivery (POD) from transporters.
• Maintain proper records of dispatches, pending deliveries, and shipment discrepancies.

4. Warehouse & Internal Coordination

• Coordinate with warehouse and production teams to ensure stock availability before dispatch.
• Verify product quantities, batch details, and packaging before shipment.
• Follow FIFO/FEFO practices wherever applicable.
• Coordinate with the inventory team for stock reconciliation and dispatch planning.
• Ensure proper handling of goods during loading, transportation, and delivery.

5. Reporting & MIS

• Prepare daily dispatch reports and maintain logistics MIS.
• Track pending orders, in-transit shipments, delayed deliveries, and delivery status.
• Maintain records of freight expenses and transportation costs.
• Report discrepancies, damages, shortages, and customer delivery issues.
• Identify opportunities to improve logistics efficiency and reduce operational costs.

Required Skills & Qualifications

• Graduate in any discipline; preferably in Logistics, Supply Chain Management, or Operations.
• 1–3 years of experience in logistics, dispatch, or supply chain operations.
• Experience handling B2B dispatches and transporter coordination.
• Good understanding of GST invoices, e-way bills, LR, POD, and dispatch documentation.
• Proficiency in MS Excel and basic ERP/inventory management systems.
• Strong coordination, communication, and problem-solving skills.
• Ability to manage multiple dispatches and meet strict delivery timelines.
• Prior experience in FMCG, food manufacturing, or distribution will be preferred.

Key Performance Indicators (KPIs)

• Timely dispatch and delivery performance.
• Accuracy of dispatch documentation.
• Transportation cost management.
• Reduction in delivery delays and shipment discrepancies.
• Efficient coordination with warehouse, production, and sales teams.
• Timely submission of dispatch reports and PODs.