Logistics and Administrative consultant

Project Concern International; Patna; On-site; INR 450,000 - 650,000; Part time

Job summary

PCI India is seeking a Logistics & Administrative Support Consultant in Patna to support the PMC component of the UPAMA project. The role focuses on day-to-day administrative, logistical and coordination tasks to enable timely programme activities.

The position requires a graduate with 2–3 years of experience in development sector logistics and administration, strong organizational skills, and the ability to coordinate with multiple stakeholders.

Qualifications

• Graduate (any stream) with 2-3 years’ experience in administrative and logistical roles in development sector.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and stakeholders under tight timelines.
• Field-oriented, proactive, and solution-driven mindset.

Responsibilities

• Support planning and coordination of PMC component trainings, meetings, workshops, and travel arrangements.
• Maintain systematic documentation of programme activities and logistics records.
• Provide operational support for procurement, payments, travel, and other administrative processes.
• Support trackers and timely submission of administrative and programme documentation.

Skills

Strong organizational skills

Strong communication skills

Coordination abilities

Interpersonal skills

Stakeholder management

Detail-oriented

Education

Graduate (any stream)

Job description

PCI India, a registered Indian society, has been working in India for the past 28 years. We drive interventions to transform the lives of communities at scale by solving complex development problems. In the past year, PCI India reached more than 2 crore (20 million) people across 200+ districts in 23 states.

Our Vision and Mission

Vision – A happy, healthy, safe and a sustainable world for all.

Mission – Rooted in community realities, we co create and scale sustainable solutions to complex development problems.

Our Values

• Excellence – Quality in everything no matter how small, is paramount.
• Respect – There is inherent value in all people for who they are and what they contribute.
• Collaboration – Only through collaboration we can address complex development problems.
• Boldness – Boldness requires disruptive thinking backed up by courage and conviction.
• Creativity – Creativity ensures dynamic responsiveness, relevance and impact.
• Integrity – Integrity is non-negotiable in both personal and professional domains.

PCI is an Equal Opportunity Employer

PCI is committed to providing equal opportunity to all working for it and in creating an inclusive work environment. We respect the diversity of our people and follow a fair, non-discriminatory approach in terms of gender, age, nationality race, caste, religion, community, marital status, physical challenge, and sexual orientation.

We promote diversity in the workplace and ensure a culture of zero tolerance to any form of discrimination, abuse or harassment whether sexual, physical or psychological.

PCI provides equal opportunity in recruitment, appraisals, promotion and career progression. Our people policies are fair, objective and non-discriminatory and everyone is expected to adhere to them.

About the Position

• Job Title: Logistics & Administrative consultant
• Number of positions: 1
• Location: Patna
• Type: Consultant (Deliverable-based)
• Qualification:Graduate (any stream) with 2-3 years’ experience of working in administrative and logistical roles in development sector.

Skills & Attributes

• Strong organizational and communication skills with an ability to synthesize and report data in a program-relevant format.
• Excellent organizational and coordination skills.
• Strong communication and interpersonal abilities.
• Ability to manage multiple tasks and stakeholders under tight timelines.
• Field-oriented, proactive, and solution-driven mindset.
• Capacity to support administrative, financial, and logistical aspects of project operations.

About the Project

UPAMA – Uttkrisht Parivar Niyojan Adhikar Sanrakshan aevum Matritwa Swasthya Abhiyan is a UNFPA-supported project, operational since June 2023. The project is being implemented across selected priority geographies, including Patna Urban, Sheikhpura, Khagaria and Katihar, with a focus on strengthening systems and institutions to improve the quality and accessibility of family planning, adolescent health and maternal health services, while addressing gender-based violence and related harmful practices. The project works in close collaboration with relevant government departments and stakeholders to strengthen capacities, promote evidence-based interventions, and support sustainable improvements in health and gender outcomes.

The Role

This position of Logistics & Administrative Support Consultant will be providing day-to-day administrative, logistical and coordination support for effective implementation of activities under the Patna Municipal Corporation component of UPAMA project. The consultant will work closely with the programme team, PMC and relevant stakeholders to facilitate timely arrangements, documentation and follow-up of programme activities.

Key Responsibilities:

• Support planning and coordination of PMC component trainings, meetings, workshops, exposure visits and other programme activities, including venue, participant, travel and logistical arrangements.
• Maintain systematic documentation of programme activities, including attendance, proceedings, logistics records, correspondence and other supporting documents.
• Provide operational support for procurement, payments, travel, event-related requirements and other administrative processes in accordance with PCI’s policies.
• Support the programme team in maintaining activity trackers, follow-up actions and timely submission of required administrative and programme documentation.

Month-1 (October)

• Timely logistical and administrative support for planned PMC programme activities and stakeholder engagements.
• Comprehensive records of meetings, workshops, travel and other programme-related activities and coordination with PCI logistics and procurement team as per need.
• Updated activity and administrative trackers, including follow-up of pending actions and logistical requirements.
• Monthly consolidated support reports highlighting activities facilitated, key administrative/logistical issues and actions taken.

Month-2 (November)

• Timely logistical and administrative support for planned PMC programme activities and stakeholder engagements.
• Comprehensive records of meetings, workshops, travel and other programme-related activities and coordination with PCI logistics and procurement team as per need.
• Updated activity and administrative trackers, including follow-up of pending actions and logistical requirements.
• Monthly consolidated support reports highlighting activities facilitated, key administrative/logistical issues and actions taken.

Month-3 (December)

• Timely logistical and administrative support for planned PMC programme activities and stakeholder engagements.
• Comprehensive records of meetings, workshops, travel and other programme-related activities and coordination with PCI logistics and procurement team as per need.
• Updated activity and administrative trackers, including follow-up of pending actions and logistical requirements.
• Monthly consolidated support reports highlighting activities facilitated, key administrative/logistical issues and actions taken.

What You Can Expect at PCI

• A warm, inclusive, and happy work environment

Application Closure Date: 18th September