Consultant: Program MIS and Logistics Support

Project Concern International; Patna; On-site; INR 300,000 - 500,000; Part time

Job summary

PCI India seeks a Consultant – Program MIS & Logistics Support in Patna for deliverable-based engagement under UPAMA project. The role provides programme coordination, administrative and logistical assistance to ensure timely implementation and close collaboration with the Programme Manager and teams.

Responsibilities include planning, coordinating meetings, field visits, maintaining MIS, preparing notes and reports, and supporting travel, procurement and payments in line with PCI policies.

Qualifications

• Graduate (any stream) with 2–3 years’ administrative and logistical experience.
• Strong coordination and data reporting abilities.
• Field-oriented and proactive mindset.

Responsibilities

• Support planning, coordination and logistical arrangements for meetings, workshops, trainings, field visits and other programme activities.
• Assist in coordination with government departments, districts and stakeholders for implementation and follow-up of activities.
• Support preparation and compilation of programme-related documents, meeting notes, activity reports and other relevant documentation.
• Maintain programme MIS and trackers and records and support timely follow-up on agreed actions and deliverables.
• Provide administrative and logistical support related to travel, procurement, payments, events and other operational requirements in accordance with organisational procedures.

Skills

Organizational skills

Communication skills

Data reporting

Education

Graduate (any stream)

Job description

Consultant: Program MIS and Logistics Support

Consultant: Program MIS and Logistics Support

PCI India, a registered Indian society, has been working in India for the past 28 years. We drive interventions to transform the lives of communities at scale by solving complex development problems. In the past year, PCI India reached more than 2 crore (20 million) people across 200+ districts in 23 states.

Our Vision and Mission

Vision – A happy, healthy, safe and a sustainable world for all.

Mission – Rooted in community realities, we co create and scale sustainable solutions to complex development problems.

Our Values

• Excellence – Quality in everything no matter how small, is paramount.
• Respect – There is inherent value in all people for who they are and what they contribute.
• Collaboration – Only through collaboration we can address complex development problems.
• Boldness – Boldness requires disruptive thinking backed up by courage and conviction.
• Creativity – Creativity ensures dynamic responsiveness, relevance and impact.
• Integrity – Integrity is non-negotiable in both personal and professional domains.

PCI is an Equal Opportunity Employer

PCI is committed to providing equal opportunity to all working for it and in creating an inclusive work environment. We respect the diversity of our people and follow a fair, non-discriminatory approach in terms of gender, age, nationality race, caste, religion, community, marital status, physical challenge, and sexual orientation.

We promote diversity in the workplace and ensure a culture of zero tolerance to any form of discrimination, abuse or harassment whether sexual, physical or psychological.

PCI provides equal opportunity in recruitment, appraisals, promotion and career progression. Our people policies are fair, objective and non-discriminatory and everyone is expected to adhere to them.

About the Position

• Job Title: Consultant – Program MIS & Logistics Support
• Number of positions: 1
• Location: Patna
• Type: Consultant (Deliverable-based)
• Qualification:Graduate (any stream) with 2-3 years’ experience of working in administrative and logistical roles in development sector.

Skills & Attributes

• Strong organizational and communication skills with an ability to synthesize and report data in a program-relevant format.
• Excellent organizational and coordination skills.
• Strong communication and interpersonal abilities.
• Ability to manage multiple tasks and stakeholders under tight timelines.
• Field-oriented, proactive, and solution-driven mindset.
• Capacity to support administrative, financial, and logistical aspects of project operations.

About the Project

UPAMA – Uttkrisht Parivar Niyojan Adhikar Sanrakshan aevum Matritwa Swasthya Abhiyan is a UNFPA-supported project, operational since June 2023. The project is being implemented across selected priority geographies, including Patna Urban, Sheikhpura, Khagaria and Katihar, with a focus on strengthening systems and institutions to improve the quality and accessibility of family planning, adolescent health and maternal health services, while addressing gender-based violence and related harmful practices. The project works in close collaboration with relevant government departments and stakeholders to strengthen capacities, promote evidence-based interventions, and support sustainable improvements in health and gender outcomes.

The Role

This position of Program MIS & Logistics Support will be providing programme coordination, administrative and logistical assistance to facilitate smooth and timely implementation of activities under the UPAMA project. The position will work closely with the Programme manager and UPAMA team to support planning, coordination and follow-up of programme activities.

Key Responsibilities:

• Support planning, coordination and logistical arrangements for meetings, workshops, trainings, field visits and other programme activities.
• Assist the Programme manager in coordination with government departments, districts and other stakeholders for implementation and follow-up of activities.
• Support preparation and compilation of programme-related documents, meeting notes, activity reports and other relevant documentation.
• Maintain programme MIS and trackers and records and support timely follow-up on agreed actions and deliverables.
• Provide administrative and logistical support related to travel, procurement, payments, events and other operational requirements in accordance with organisational procedures.

Month-1 (October)

• Timely programme coordination and logistical support for UPAMA activities and stakeholder engagements.
• Updated programme documentation and trackers, including activity records, meeting proceedings and follow-up actions.
• Operational and administrative support for meetings, workshops, trainings, field activities and travel and day to day coordination with PCI finance and logistics teams.
• Supporting program manager with consolidated updates/reports on activities supported, coordination undertaken and pending actions.

Month-2 (November)

• Timely programme coordination and logistical support for UPAMA activities and stakeholder engagements.
• Updated programme documentation and trackers, including activity records, meeting proceedings and follow-up actions.
• Operational and administrative support for meetings, workshops, trainings, field activities and travel and day to day coordination with PCI finance and logistics teams.
• Supporting program manager with consolidated updates/reports on activities supported, coordination undertaken and pending actions.

Month-3 (December)

• Timely programme coordination and logistical support for UPAMA activities and stakeholder engagements.
• Updated programme documentation and trackers, including activity records, meeting proceedings and follow-up actions.
• Operational and administrative support for meetings, workshops, trainings, field activities and travel and day to day coordination with PCI finance and logistics teams.
• Supporting program manager with consolidated updates/reports on activities supported, coordination undertaken and pending actions.

What You Can Expect at PCI

• A warm, inclusive, and happy work environment

Recruitment Process

• Applications will be shortlisted based on the criteria mentioned in the job description.
• The process may include a presentation of the assignment.
• Shortlisted candidates will be invited for one or more rounds of panel interviews.

The complete process usually takes 2–3 weeks. Candidates moving to the final round will hear from the People & Culture team. In‑person meetings are preferred, but virtual meetings are conducted where distance is a constraint.

Note

After the final round, if you are not selected for the advertised position, you will be informed via email. However, you are encouraged to apply for other open positions, as PCI welcomes engagement with talented individuals who add value in various capacities.

PCI is committed to preventing any type of unwanted behaviour at work, including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct.

Application Closure Date: 18th September