Location Manager

Think Design Collaborative; Bengaluru; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Think Design Collaborative is seeking an experienced Administration and HR Operations professional in Bengaluru to oversee vendor management, travel logistics, office administration, and people engagement. You will coordinate with Finance, IT, HR, Legal, and Ops to ensure smooth branch operations and policy adherence.

The role requires 2–4 years of post-qualification experience, strong language skills in Kannada, Hindi, and English, and an MBA in HR/Finance/Operations.

Qualifications

• 2-4 years of post-qualification experience.
• Language proficiency in Kannada, Hindi, and English.
• MBA in HR/Finance/Operations preferred.
• Proficient in Administration and people management.
• Well-organized with track record in organizing, planning, creativity and initiative.
• Solid knowledge of Labour laws and Industrial regulations; strong negotiation skills.

Responsibilities

• Vendor management including identifying service requirements, finalising vendors and negotiating terms.
• Maintain list of permanent vendors; arrange AMC for services if needed.
• Coordinate travel requirements, book travel and accommodations, and process expenses.
• Manage day-to-day office operations; attendance, leave, insurance, and data sharing with Head office/Payroll.
• Oversee office infrastructure, IT/non-IT needs, housekeeping, and driver/runner support.
• Schedule and coordinate director meetings; ensure attendance and logistics.
• Implement HR policies and ensure adherence across the organization.
• Assist in recruitment: screening, shortlisting, interviewing coordination.
• Coordinate with central team (Finance, IT, HR, Legal, Ops) for activities.
• Greet clients and arrange client meetings; maintain good relations with employees and clients.

Skills

Administration

People management

Negotiation

Planning

Vendor coordination

Education

MBA in HR/Finance/Operations

Tools

MS Office

Job description

Role & responsibilities

• Vendor management: Identify service requirements, finalise vendors, and negotiate on price, payments, quality, etc.
• Maintain a list of permanent vendors and, if required, find an AMC of few services.

Travel Desk:

• Get the requirement of travel from respective Teams/Leads/Directors
• Find out the feasible mode of travel.
• Book the travel and accommodations as per the budget.
• Need to process national and international travel, Visa, insurance, etc. -Prepare and reimburse the travel expenses of all the teams.

Administration:

• Manage day-to-day office work.
• Maintain employees' attendance and leave cards, medical insurance, and share the data to Head office/Payroll Team.
• Procure and maintain IT and non-IT requirements like desktops, Software, Pantry and housekeeping items, Stationary and etc.
• Manage the housekeeping team, runner boy, Drivers
• Manage director meetings and schedules -Arrange meetings and make sure about the attendances
• Implementing and explaining HR policies and ensuring people are adhere to them.
• Responsible for recruitment as well, Screening, shortlisting, and lining up for the given profiles.
• Manage upkeep of Office Infrastructure.
• Ensure smooth operations of the Branch.

People Engagement

• Planning parties for employees
• Celebrating festivals, birthdays, and successes
• Arranging internal parties for employees and external parties with clients.
• Look after New employees on boarding and exit employees' exit formalities.

Accounts & Finance

• Maintain and prepare petty cash, Petty cash vouchers, Utilities Bills, and other bills
• Getting invoices on time, make sure of the accurate details on invoices
• Prepare monthly budgets for the location and share it to Finance and accounts teams.

Others:

• Coordinate with other location managers
• Coordinate with the Head office team for required activities
• Maintain good relation with employees and clients
• Helping in recruitment to HR Manager, Operation Teams, Arrange or schedule interviews
• Greeting clients and make arrangements for clients

Note: Roles and Responsibilities may Vary/Increase/Decrease as pre the organisation's requirements.

Desired Profile:

• 2-4 years of post-qualification experience.
• Language proficiency: Kannada, Hindi, English.
• MBA in HR/Finance/Operations preferred.
• Proficient in Administration skills and people management skills.
• Well-organized with a successful track record that demonstrates self-motivation, Organizing, Planning, creativity, & initiative to achieve company goals.
• Extensive knowledge of Labour laws, Industrial Laws, and regulations. Excellent Negotiation Skills are Mandatory.
• Self-driven and resourceful.
• Excellent written and spoken English.
• Able to work under pressure and meet deadlines.
• Work closely with the Central team, such as Finance, IT, HR, Legal, Operations, and Management at Think Design.
• Candidate should have a pleasant personality and should be good with words.