Legal Company Secretary

Weekday AI; Mumbai; On-site; INR 1,200,000 - 1,600,000; Full time

Job summary

Weekday seeks an experienced Legal Company Secretary in Mumbai to manage legal and secretarial functions, including drafting contracts, corporate documentation, and regulatory compliance. You will coordinate board meetings and ensure timely filings with authorities.

The role requires strong drafting skills, meticulous attention to detail, and the ability to liaise with internal and external stakeholders on corporate governance matters.

Qualifications

• Minimum 5+ years in legal, secretarial and compliance roles.
• LLB and CS qualifications are mandatory.
• Strong drafting, governance and regulatory skills.
• Experience with ROC filings and corporate documentation.

Responsibilities

• Review, draft, and vet commercial contracts and term sheets.
• Coordinate Board Meetings, EGMs and AGM, and draft minutes.
• Maintain statutory records and ROC filings with accuracy.
• Ensure compliance with Companies Act and related laws.

Skills

Commercial law

Corporate governance

Contract drafting

Regulatory compliance

Education

LLB

Company Secretary (CS)

Job description

This role is for one of Weekday's clients
Salary range: Rs 1200000 - Rs 1600000 (ie INR 12 - 16 LPA)

Min Experience: 5+ years
Location: Marol Mumbai
JobType: full-time

Qualification: LLB and Company Secretary (CS) - Mandatory

About the Role

We are seeking an experienced Legal Company Secretary with a strong background in commercial law, corporate governance, and statutory compliance. The ideal candidate will be responsible for managing a broad range of legal and secretarial functions, including drafting and vetting contracts, handling corporate documentation, coordinating board and general meetings, and ensuring compliance with applicable company law requirements.

This role requires a detail-oriented professional with strong legal drafting skills, sound knowledge of regulatory requirements, and the ability to manage multiple legal and secretarial responsibilities while working closely with internal and external stakeholders.

Key Responsibilities

1. Legal Responsibilities

• Review, draft, standardise, and negotiate term sheets and agreements with developers.
• Draft, review, and vet commercial contracts and agreements with third-party vendors, including business development, tele-calling, consultancy, and other service agreements.
• Review and vet shareholders' agreements, securities-related documents, and subscription agreements.
• Handle and respond to legal notices received from developers, vendors, employees, and other stakeholders.
• Provide legal support on commercial matters and ensure that agreements are clear, accurate, and legally compliant.

2. Secretarial Responsibilities

• Prepare agendas and coordinate Board Meetings (BM), Extraordinary General Meetings (EGM), and Annual General Meetings (AGM).
• Draft and circulate board resolutions for various corporate and business requirements.
• Prepare, finalise, and circulate minutes of meetings.
• Coordinate meeting-related documentation and ensure proper maintenance of statutory records.

3. Corporate Documentation & Regulatory Filings

• Maintain and update documentation and records for Board Meetings, EGMs, and AGMs.
• Prepare and file the Board's Report.
• Ensure timely completion of Registrar of Companies (ROC) filings and maintain all supporting documentation.
• Maintain and regularly update statutory registers and the Minutes Book.
• Ensure accuracy and completeness of corporate records and regulatory submissions.

4. Compliance & Corporate Governance

• Ensure adherence to applicable provisions of the Companies Act and other relevant corporate laws.
• Manage Corporate Social Responsibility (CSR) compliance, documentation, and related filings.
• Support corporate governance processes and ensure timely fulfilment of statutory and secretarial obligations.
• Monitor compliance requirements and coordinate with relevant stakeholders to address regulatory matters.

Required Skills & Qualifications

• Minimum 5+ years of relevant experience in legal, corporate secretarial, and compliance functions.
• LLB qualification and Company Secretary (CS) qualification are mandatory.
• Strong understanding of commercial law, corporate governance, and company law provisions.
• Proven experience in drafting, reviewing, and vetting commercial contracts, agreements, term sheets, and corporate resolutions.
• Sound knowledge of ROC filings, secretarial procedures, statutory registers, and regulatory compliance.
• Ability to draft clear, precise, and legally sound agreements and resolutions.
• Strong communication and stakeholder management skills, with the ability to interact effectively with developers, vendors, employees, and regulatory authorities.
• Highly organised, proactive, and detail-oriented, with the ability to manage multiple responsibilities and deadlines.

Must-Have Skills

• LLB
• Company Secretary (CS)
• Commercial Law

Good-to-Have Skills

• Real Estate Sector Knowledge
• Corporate Social Responsibility (CSR) Compliance

Preferred Experience

• Prior experience in the real estate sector will be an added advantage.
• Working knowledge of CSR compliance requirements, documentation, and related statutory filings.