Lead - Shantigram Cluster

Adani Enterprises Limited; Ahmedabad District; On-site; INR 2,500,000 - 4,500,000; Full time

Job summary

Adani Enterprises Limited in Ahmedabad is seeking an experienced head of Admin to lead a large facilities team and drive an employee-centric admin function. You will oversee governance, audits, budgeting, and digitalization initiatives to deliver compliant, efficient services across the site.

The role emphasizes strategic leadership, vendor management, space planning, and continuous improvement in a complex workplace environment.

Qualifications

• Bachelor’s degree in Hotel & Hospitality Management or Diploma in Electrical/Mechanical Engineering mandatory.
• Higher degree in relevant field preferable.
• 15+ years of facilities management experience in large facilities.
• Experience with technology and digitalization projects.
• Strong understanding of financial and cost optimization principles.
• Experience running F&B production and operations for large facility with housekeeping exposure.
• Knowledge of preventive and forward maintenance planning.

Responsibilities

• Drive initiatives to improve employee experience and ensure admin services support.
• Ensure admin services comply with internal standards, regulations, and policies.
• Oversee audits and ensure continuous compliance.
• Adhere to Admin governance framework and SOPs.
• Analyze audit findings and develop action plans to mitigate risks.
• Ensure robust service partner bill settlement and SLA adherence.
• Conduct operational reviews for smooth service delivery.
• Data management, reporting, and spend analysis to monitor trends.
• Identify areas for process improvement and drive automation.
• Plan and deploy tech integrations to streamline operations.
• Ensure smooth functioning of tools for service delivery.
• Lead admin team with guidance, performance management, and development.
• Coordinate with service partners for contractual manpower and monthly reviews.
• Drive a performance-driven culture and foster learning and excellence.

Skills

Facilities management

Strategic planning

Vendor management

Team leadership

Regulatory compliance

Cost optimization

Project management

Building services knowledge

Space planning

Education

Bachelor’s degree in Hotel & Hospitality Management

Diploma in Electrical or Mechanical Engineering

Higher degree in relevant field preferable

Job description

Responsibilities

• Drive initiatives to improve the employee experience, ensuring that administrative services and facilities support employee needs. Regularly gather feedback to create an employee-friendly and supportive environment.
• Ensure all admin services comply with internal standards & compliance, legal regulations, and organizational policies. Oversee audits and ensure continuous compliance to support an efficient workplace.
• Adhere to the Admin governance framework and ensure all service processes follow the SOP.
• Analyse audit findings with regards to service operations and collaborate with the concerned stakeholders to develop effective action plans for mitigating risks / gap identification
• Ensure a robust service partner bill settlement process which includes bill processing and pay-out as per agreed SLAs
• Conduct operational reviews from time to time and ensure smooth service delivery and adherence to defined SLAs for all services
• Ensure data management & related analysis; Reporting and spend analysis to monitor and drive department trends.
• Identify areas for process improvement across admin functions. Implement new strategies, tools, and technologies to streamline operations and improve service delivery.
• Identify areas within admin function which could be automated/ integrated with technology and collaborate with the relevant stakeholders to plan and deploy these initiatives.
• Ensure smooth functioning of the tools for services delivery
• Lead a team of admin professionals, ensuring they are aligned with organizational goals & processes. Provide guidance, performance management, and development opportunities to build a strong, efficient team.
• Ensure Coordination with service partners for timely availability of contractual manpower and manage by means of ensure staff is working in line with agreed SLAs followed by monthly reviews.
• Drive a performance driven culture – Set goals, review performance, and provide feedback to ensure a motivated and committed team
• Foster an environment of learning and excellence within the team.

Qualifications

Educational Qualification

• Bachelor’s degree Hotel & Hospitality Management/ Diploma in Electrical or Mechanical Engineering is mandatory
• Higher degree in relevant field is preferable

Experiences

• 15+ years of work experience with minimum 3 – 5 years for managing a large facility.
• Rich experience of formulating strategies and conceptualizing service management frameworks
• Experience of working on technology and digitalization projects.
• Strong understanding of financial and cost optimization principles
• Experience of running F&B production and operations for a large facility with exposure to housekeeping services
• Sound knowledge of planned preventative maintenance, response maintenance and forward maintenance planning
• Strong experience of space management and space occupancy plan designing
• Robust experience of drafting and implementing policies at corporate level; Experience managing operational budgets with exceptional planning and project management skills
• Rich experience of service partners management; Experience of dealing with contractual workforce employed for service delivery
• Demonstrates a good working knowledge of buildings services installations including HVAC / Electrical and other technical systems