Lead Doc Ctrl Assistant

Honeywell Technologies; Maharashtra; On-site; INR 400,000 - 700,000; Full time

Job summary

Honeywell Technologies is seeking a detail-oriented professional to manage sales orders, document control, and project documentation within a mechanical engineering environment. You will work closely with engineering leaders and project teams to ensure accuracy and timely delivery of data packages and certifications.

The role requires 4+ years of relevant experience, a mechanical engineering qualification, and strong proficiency in Excel, Word, and ERP tools.

Qualifications

• Bachelor of Science or Diploma in Mechanical Engineering.
• 4+ years relevant experience in similar industry.
• Experience with document control, sales order entry and cross-functional collaboration.

Responsibilities

• Sales order entry and maintenance with accuracy and attention to detail.
• Develop and maintain a Document Control Index from POs, specs and project inputs.
• Collaborate with Project Managers and technical teams to modify documents for customer specs.
• Generate and manage final data submittals including as-built parts lists and manuals.
• Load final data packages into Sundyne’s data system for future retrieval.
• Support engineering CRS preparation as required.
• Ensure timely data delivery for site inspections and customer requirements.

Skills

Technical communication

Communication skills

Independent worker

Team collaboration

Deadline orientation

Education

Bachelor of Science in Mechanical Engineering

Diploma in Mechanical Engineering

Tools

Excel

Word

Adobe

SharePoint

AutoCAD

Solid Edge 2D

Siemens Teamcenter

JD Edwards

SAP

Job description

Responsibilities

• Sales order entry and maintenance: Enter incoming orders with information provided by the engineering leader and/or other internal suppliers. Accuracy and attention to detail is imperative, as the information (invoicing, shipping schedule/instruction, pricing, commission allocations, quantity and model, special accessories, etc.) provides direction and status to all applicable departments. Assures data is accurate at all times.
• Customer Documents: Develop, complete, and maintain an accurate Document Control Index with information from customer's purchase order, specifications and input from the project manager & technical team.

Duties & Responsibilities

• Sales order entry and maintenance: Enter incoming orders with information provided by the engineering leader and/or other internal suppliers. Accuracy and attention to detail is imperative, as the information (invoicing, shipping schedule/instruction, pricing, commission allocations, quantity and model, special accessories, etc.) provides direction and status to all applicable departments. Assures data is accurate at all times.
• Customer Documents: Develop, complete, and maintain an accurate Document Control Index with information from customer's purchase order, specifications and input from the project manager & technical team.

Work closely with Project Managers and utilize Sundyne standard documents and make appropriate modifications to accommodate the customer's specifications.

Assign and track due dates for the various documents in support of the overall project schedule and project manager. Maintain organization and prioritize project team’s documentation requirements. After developing some experience with the process and products, processes customer's comments and revises documents with direction from the engineering leader

Support to engineering team on CRS preparation as and when required.

• Final Data Submittal: Independently compiles and revises technical data to provide the customer with accurate information for proper installation and operation of the equipment. This consists of as-built parts lists, instruction manuals, test results and certifications, recommended spare parts lists and sub-vendor accessory data.
• Compiles required test and inspection data to support on site customer inspection visits required by contract. Secures required inspection certificates to be integrated with the final data submittal.
• Loads the complete final data package into Sundyne’s data system for future retrieval from all Sundyne departments.

Competencies

• Comfortable engaging in technical communication
• Good communication skills
• Capable of working both independently as well as in a team environment
• Dedicated to meeting short deadlines and a high degree of ownership for timely and accurate completion of activities
• Computer skills specifically in Excel, Word, Adobe.
• Preferred computer skills - SharePoint, AutoCAD, Solid Edge 2D, Siemens Teamcenter and ERP software such as JD Edwards, SAP or equivalent.
• Strong organizational and communication skills.
• Ability to independently initiate and complete tasks with timely results.

Qualifications

Education and Experience

• Bachelor of Science or Diploma in Mechanical Engineering
• 4+ years relevant experience in similar industry

About Us

Honeywell helps organizations solve the world's most complex challenges in automation, the future of aviation and energy transition. As a trusted partner, we provide actionable solutions and innovation through our Aerospace Technologies, Building Automation, Energy and Sustainability Solutions, and Industrial Automation business segments – powered by our Honeywell Forge software – that help make the world smarter, safer and more sustainable.