Lead - Administration

Adani Ports and SEZ; Ganjam; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Adani Ports and SEZ invites an experienced Team Member - Administration to manage policies, facilities and resources to ensure compliance, streamline processes, and support budget management for growth and productivity. You will coordinate housekeeping, transport, procurement, onboarding and vendor management while driving cost-efficiency and reporting across sites.

The role requires full-time graduation; MBA/PGDM in HR and certifications related to facility management or disaster/crisis

Qualifications

• Graduation is mandatory for this role.
• MBA/PGDM in HR is preferred and adds advantage.
• Certifications related to facility management, disaster and crisis management, and/or general administration are a plus.

Responsibilities

• Manage administrative functions for efficient office operations, including housekeeping and cleaning processes.
• Arrange transport for employees, equipment and materials; maintain records of vehicle usage, fuel and maintenance.
• Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards.
• Oversee office supplies, equipment inventory and procurement.
• Assist in onboarding new employees by preparing workspaces and equipment.
• Coordinate office maintenance and repairs with external vendors.
• Prepare reports, presentations and other administrative documents.
• Manage cafeteria, food arrangements, visitor management, and handle billing, payments and MIS.
• Ensure building cleanliness and order; assign duties, inspect work and address complaints.

Skills

SAP

Education

Graduation (full-time)

MBA/PGDM in HR

Facility management / disaster and crisis management certifications

Job description

Job Description

About Business

Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Ports & SEZ

Over the past few years, we have evolved from a traditional port operator to a leading integrated ports services provider. As the largest port organization for the past two decades, we offer a wide range of services including cargo handling, container terminal operations, logistics, port infrastructure development, and maintenance. Our expertise extends to multimodal transport solutions, customs clearance, port security, and environmental sustainability, positioning us as a key player in global trade and logistics.

Job Purpose

The Team Member - Administration assists in managing policies, facilities, and resources to ensure compliance, streamline processes, and support budget management for organizational growth and productivity.

Responsibilities

• Manage administrative functions for efficient office operations, including housekeeping and cleaning processes.
• Arrange transport for employees, equipment, and materials. Maintain records of vehicle usage, fuel, and maintenance.
• Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards.
• Oversee office supplies, equipment inventory, and procurement.
• Assist in onboarding new employees by preparing workspaces and equipment
• Coordinate office maintenance and repairs with external vendors.
• Knowledge for SAP
• Prepare reports, presentations, and other administrative documents.
• Manage cafeteria, food arrangements, visitor management, and handle billing, payments, and MIS.
• Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action..
• Supervise and monitor contractor performance.
• Recommend service improvements, evaluate personnel needs, and schedule shifts and cleaning duties.
• Assist in managing company accommodation, including booking arrangements and maintenance.
• Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk
• Conduct training for cleaning supervisors on policies, procedures, and equipment maintenance.
• Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through new age technologies and enhance business outcomes to maintain a competitive edge.

Key Stakeholders - Internal

• Department Heads, Human resources

Key Stakeholders - External

• Regulatory Agencies, Service Providers, Suppliers

Qualifications

• Educational Qualifications (degree, training, or certification required)
• Full time Graduation mandatory. MBA/PGDM in HR and additional certifications related to facility management, disaster and crisis management and/or general administration will be an added advantage.

Relevant Experience

• Must have experience in administration function for a minimum of 8 - 12years in an industrial setup. Experience in Indian Military/Paramilitary/Police forces will be considered and preferred