Junior HR in Mumbai

Next Labs; Maharashtra; On-site; INR 350,000 - 700,000; Full time

Job summary

Next Labs in Maharashtra, India, is seeking a proactive administrative and operations professional to coordinate executive communications, manage emails and calendars, prepare corporate documents, and support onboarding and recruitment processes. The role focuses on keeping internal processes organized and ensuring smooth day-to-day operations.

You will handle finance follow-ups, vendor coordination, facility management, confidentiality, and cross-functional collaboration while contributing to

Responsibilities

• Coordinate executive communications, including managing emails, calendars, meetings, and travel schedules.
• Prepare, review, and maintain internal and external corporate documents, presentations, reports, and correspondence.
• Ensure the smooth execution of internal and external meetings, including attendance tracking, scheduling, and follow-ups.
• Arrange and coordinate team events, employee engagement activities, and provide support throughout the recruitment and onboarding process.
• Create, maintain, and manage an organized filing and documentation system for all critical business records.
• Handle finance-related follow-ups, including invoice management, payment tracking, vendor coordination, reimbursement processing, and expense documentation.
• Oversee facility management operations, including office administration, vendor management, asset tracking, maintenance coordination, and workplace readiness.
• Uphold strict confidentiality standards while handling sensitive company information and business communications.
• Foster and maintain a professional work environment while managing interactions with employees, clients, partners, and stakeholders.
• Drive lead generation initiatives by conducting market research, identifying prospective clients, and building qualified lead databases for Next Labs.
• Monitor industry trends and stay updated on developments in digital marketing, mobile marketing, funding activities, emerging technologies, and the startup ecosystem.
• Support cross-functional teams with administrative, operational, and strategic coordination to ensure efficient day-to-day business operations.

Job description

• Coordinate executive communications, including managing emails, calendars, meetings, and travel schedules.
• Prepare, review, and maintain internal and external corporate documents, presentations, reports, and correspondence.
• Ensure the smooth execution of internal and external meetings, including attendance tracking, scheduling, and follow-ups.
• Arrange and coordinate team events, employee engagement activities, and provide support throughout the recruitment and onboarding process.
• Create, maintain, and manage an organized filing and documentation system for all critical business records.
• Handle finance-related follow-ups, including invoice management, payment tracking, vendor coordination, reimbursement processing, and expense documentation.
• Oversee facility management operations, including office administration, vendor management, asset tracking, maintenance coordination, and workplace readiness.
• Uphold strict confidentiality standards while handling sensitive company information and business communications.
• Foster and maintain a professional work environment while managing interactions with employees, clients, partners, and stakeholders.
• Drive lead generation initiatives by conducting market research, identifying prospective clients, and building qualified lead databases for Next Labs.
• Monitor industry trends and stay updated on developments in digital marketing, mobile marketing, funding activities, emerging technologies, and the startup ecosystem.
• Support cross-functional teams with administrative, operational, and strategic coordination to ensure efficient day-to-day business operations.

Key Responsibilities

• Coordinate executive communications, including managing emails, calendars, meetings, and travel schedules.
• Prepare, review, and maintain internal and external corporate documents, presentations, reports, and correspondence.
• Ensure the smooth execution of internal and external meetings, including attendance tracking, scheduling, and follow-ups.
• Arrange and coordinate team events, employee engagement activities, and provide support throughout the recruitment and onboarding process.
• Create, maintain, and manage an organized filing and documentation system for all critical business records.
• Handle finance-related follow-ups, including invoice management, payment tracking, vendor coordination, reimbursement processing, and expense documentation.
• Oversee facility management operations, including office administration, vendor management, asset tracking, maintenance coordination, and workplace readiness.
• Uphold strict confidentiality standards while handling sensitive company information and business communications.
• Foster and maintain a professional work environment while managing interactions with employees, clients, partners, and stakeholders.
• Drive lead generation initiatives by conducting market research, identifying prospective clients, and building qualified lead databases for Next Labs.
• Monitor industry trends and stay updated on developments in digital marketing, mobile marketing, funding activities, emerging technologies, and the startup ecosystem.
• Support cross-functional teams with administrative, operational, and strategic coordination to ensure efficient day-to-day business operations.

About Company: Next Labs is India's top app store optimization company. We are a team of marketers, growth hackers, content writers, and data nerds who believe in sustainable user acquisition through organic growth. Our mission is to increase app installs by ranking at the top for searches in Google Play and App Store. Next's data-driven approach has helped top apps like Dream11, CoinSwitch, MakeMyTrip, Nykaa & many more.