Jr.Accounts cum Travel Executive

Food Safety Services; Nagpur District; On-site; INR 250,000 - 380,000; Full time

Job summary

Food Safety Services invites applications for a role handling day-to-day accounting, documentation, and travel coordination. The candidate will manage invoices, vouchers, receipts, and expenses while ensuring accurate records and filing.

The job also covers arranging travel for employees and clients, including tickets, hotels, and local transport, with travel expense reporting and vendor coordination. Proficiency in Excel and basic ERP entries is required.

Qualifications

• Proficient in Excel with ability to manage large data sets.
• Experience with Tally for bookkeeping and accounting entries.
• Familiarity with IRCTC portal for travel bookings and approvals.
• Experience using MakeMyTrip for corporate travel arrangements.

Responsibilities

• Handle day-to-day accounting entries and maintain documentation.
• Maintain records of invoices, vouchers, receipts, and expenses.
• Assist in recording routine transactions in the accounting system.
• Ensure proper filing of accounting records for easy reference.
• Coordinate travel arrangements for employees and clients.
• Manage travel bookings: air/rail/bus, hotels, and local transport.
• Prepare travel expense statements and maintain supporting documents.
• Assist in bank reconciliation and general ledger maintenance.
• Prepare and maintain Excel sheets related to accounting and travel.

Skills

Excel

Tally

IRCTC portal

MakeMyTrip

Tools

Excel

Tally

IRCTC portal

MakeMyTrip

Job description

Role & responsibilities

• Accounting & Documentation:
• Handle day-to-day accounting entries, transactions, and related documentation.
• Maintain accurate records of bills, invoices, vouchers, receipts, expenses, and other financial documents.
• Assist in recording and maintaining routine accounting transactions in the companys accounting system.
• Ensure proper filing and documentation of accounting records for easy reference and verification.
• Travel Coordination & Arrangements:
• Coordinate and manage travel arrangements for employees, clients, and other authorized personnel.
• Handle travel bookings including air/rail/bus tickets, hotel accommodations, and local transportation as required.
• Ensure timely confirmation and communication of travel bookings and related details.
• Manage travel bookings such as tickets, hotels, and local transportation.
• Coordinate with vendors and travel agencies.
• Travel Expense Management:
• Maintain travel expense records and supporting documents such as bills, invoices, tickets, and receipts.
• Verify travel-related expenses and ensure that required supporting documents are properly submitted and maintained.
• Prepare and maintain travel expense statements and reports.
• Coordinate with employees regarding pending or incomplete travel expense documentation.
• Obtain quotations, booking details, invoices, and other required documents from vendors and travel agencies.
• Follow up on pending bills, payments, confirmations, cancellations, refunds, and other travel-related matters.
• Maintain proper records of vendor and travel agency transactions.
• Bank Reconciliation & Accounting Support:
• Assist in preparing bank reconciliation statements and identifying differences, if any.
• Support the accounts team in basic accounting activities, including verification of transactions and documentation.
• Assist in maintaining accurate and up-to-date financial records.
• Coordinate with the concerned team members for clarification and resolution of accounting-related discrepancies.
• Maintain an up-to-date and accurate general ledger by entering financial data into the accounting system.
• Excel & MIS Reporting
• Prepare and maintain Excel sheets related to accounting, travel bookings, expenses, payments, and other assigned activities.
• Update records regularly and ensure accuracy of data entered into Excel and other systems.

Preferred candidate profile

Good in Excel, Exp. in Tally, exp. to handle IRCTC portal and Make my Trip