IP Admin Senior Analyst

Clarivate; Dadri; On-site; INR 300,000 - 540,000; Full time

Job summary

Clarivate in Noida is seeking an IP Admin professional to process correspondences from PTO/USPTO and filing documents, docket and de-docket information in IPMS, and route to attorneys or paralegals.

You will work in a 10–15 member team, uphold SOPs, maintain data integrity, and ensure deadlines are met. Freshers from 2025–2026 and candidates with 18 months backend operations experience are welcome.

Qualifications

• Degree holders with at least 50% aggregate
• Freshers for 2025-2026 batch considered
• Minimum 18 months backend operations experience for experienced candidates
• Ability to work with minimal supervision and be a proactive team player
• Experience handling IP docketing-related tasks is a plus

Responsibilities

• Docket and de-docket IP records in IPMS.
• Review and update patent/trademark documents from US and non-US sources.
• Maintain data integrity and ensure PTO/client deadlines are met.
• Communicate with attorneys, paralegals and external vendors.
• Provide OJT and participate in trainings and audits.

Skills

Confident team player

Written & verbal communication

Analytical skills

Independent work

Interpersonal skills

Education

BSc/ MSc/ BCom/ BBA/ BCA/ BA/ MBA with 50%+

Tools

IPMS knowledge

MS Office (Word, Excel, Outlook)

Job description

We are looking for someone to join our IP Admin Team at Noida. This position exists to process correspondences issued by United States Patent & Trademark office (PTO or USPTO), patent offices worldwide and the filing documents submitted in PTO during the patent & trademarks life cycle. The main purpose of the role is to review, docket, de-docket information received from PTOs, law firms, agents, and clients into Intellectual property management system (IPMS) and routing the said information to the appropriate attorneys or paralegals for action.

This is an exciting opportunity to work in the IP field where-in, self-improvement initiatives to drive client delight, building capability are added learnings.

We are the largest Intellectual Property Administrative service provider.

Experience, Education, Skills, And Accomplishments

• B.Sc. / M.Sc. B.Com, BBA, BCA, BA, MBA graduates with minimum 50% aggregate
• Freshers from 2025-2026 Batch
• Experienced candidates should have a minimum of 18 months of work experience in Backend Operations
• Confident and proactive team player, with good interpersonal skills
• Ability to work independently and efficiently with minimum / no supervision.

It would be great if you also had . .

• IP Knowledge with experience to work on different IPMS' is added advantage and preferable.
• Good written & verbal communication skills
• Basic MS office: Proficiency in Microsoft office suite programs, including Word, Excel, Outlook, etc.
• Strong analytical skills to comprehensively evaluate the data.

What will you be doing in this role?

• Docketing: calendaring the statutory & non-statutory deadlines in Intellectual Property Management System (IPMS) along with relevant documents to preserve IP rights.
• De-docketing: perform or close the calendared events in IPMS once the requisite action is completed or cancelled, respectively.
• Prioritize daily docketing/de-docketing requests and other allocated tasks as agreed with client to complete in each day to keep IPMS current and correct.
• Review patent & trademarks prosecution related documents (US & Non-US) received via mail or shared site and update / create the records in IPMS as per the standard operating procedures (SOPs).
• Create and update patent & trademarks records in IPMS along with family linking of direct and subject matter related (SMR) applications.
• Effective communication with Attorneys, Paralegals, Law firms, foreign agents, and other stake holders to seek instructions and clarification on certain tasks.
• Maintain the data integrity of IPMS and proactively monitoring the docket to ensure that all PTO & client deadlines are met.
• Facilitate timely filing of all patent and trademarks application & office action response through order letters and other required instructions.
• Facilitate accurate and timely payment of all PTO fees including the maintenance fees, coordinate with client for payment instructions and coordinate with annuity service providers or law firms.
• Abreast of changes in PTO guidelines and procedures and extend support to team with process related inputs.
• Training: Providing OJT’s to new joiners, conducting refresher trainings.
• Audits: Ability to perform internal and PTO Audits is preferred.
• Quality Check: Should be able perform docketing Quality audits
• 1st level query resolution

About The Team

The team consists of 10-15 members and is reporting to the Manager Operations.

Core process related responsibilities: IP docketing is the process of tracking deadlines related to the prosecution of patents, trademarks, and copyrights before their respective governing offices. This includes interacting with clients including external vendors - Law firms, Annuity service providers etc., Quality Auditors, IP Operations function heads, Continuous Improvement team.

Hours of Work

• You will be working for works 40 hours/week (8 hrs a day; 5 days a week); you are entitled to get Overtime if you work beyond your working hours.
• This is a permanent job role.

At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.