Sr Associate

UnitedLex; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

UnitedLex India Pvt. Ltd. is seeking a Senior Patent Docketing Specialist to manage docketing activities for patent matters. The role emphasizes accuracy, timely communications, and collaboration with patent attorneys and clients across global teams.

The candidate should have 3+ years of docketing experience, familiarity with FoundationIP, and strong skills in MS Word, Outlook and Excel to support legal operations. This position offers office-based work with flexibility as needed.

Qualifications

• 3+ years progressive work experience as a patent docketing specialist at a law firm or in-house.
• At least 1 year of experience using FoundationIP.
• Knowledge of United States Patent and Trademark Office processes.
• Excellent written and verbal communication skills.
• Ability to work with legal and business teams across locations.

Responsibilities

• Track and manage PTO communications and docketing actions in the docketing tool.
• Enter and monitor patent recordables and annuities.
• Review documents as directed by Patent Attorneys and prepare filings.
• Coordinate with internal/external teams and databases for patent docs.
• Support PoAs, client matters, and document management workflows.

Skills

Patent docketing

FoundationIP

US PTO knowledge

Communication skills

MS Word/Outlook/Excel

Tools

Document management systems

Office Suite

Job description

About Us

Unitedlex India Pvt. Ltd. (Formerly known as iRunway India Pvt Ltd) is a data and professional services company delivering outcomes for high-performing law firms and corporate legal departments in the areas of digital litigation, intellectual property, contracts, compliance, and legal operations. Founded in 2006 with a mission to push the boundaries of legal innovation, we provide solutions that enable measurable performance improvement, risk mitigation, revenue gain, cost reduction, and digital business synergy.

Location: Gurgaon

Shift Timing: Comfortable working from the office and comfortable to work in 8:30 AM to 5:30 PM

Note: Cab facilities will be provided if your location falls within our designated transport zone.

Senior Associate – Patent Docketing Specialist

OVERALL, PURPOSE OF JOB:

The Patent Docketing Specialist is responsible for individual contribution and acts as a reviewer as part of the UnitedLex IP Managed Services. Primary day to day focus will be on various patent-related docketing activities. Candidates should have strengths in teamwork (internal and external stakeholders), quality control, file/docket, and problem-solving. They must also have strong interpersonal skills to build strong relationships with internal and external stakeholders.

REQUIREMENTS

• Strong academic background.
• 3+ years progressive work experience as a patent docketing specialist at a law firm or (preferred) in-house.
• At least 1 year of experience using FoundationIP.
• Knowledge and experience working with the United States Patent and Trademark Office.
• Excellent written and verbal communication skills.
• Ability to communicate effectively with other professionals in the legal department and business teams.
• Detail-oriented with excellent judgment and analytical skills.
• Able to juggle multiple tasks - dynamic, and action-orientated, which meets deadlines and makes it happen.
• Ability to work collaboratively with an onsite and/or virtual global teams.
• Proficient in Microsoft Word, Outlook, Excel, and related software programs.

COMPETENCIES

• Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and furnish concise, detailed information in report format, written correspondence, email, or verbally.
• Must have ability to build and maintain relationships and work confidently with people at all levels.
• Must be an excellent communicator (written and verbal) with the ability to earn trust and credibility.
• Must have ability to demonstrate a high degree of confidentiality.
• Must be willing to accept responsibility and make decisions based on experience, education and understanding of business needs.
• Fast learner able to grasp business needs and priorities quickly.
• Critical thinking: able to evaluate information gathered from multiple sources and distinguish user requests from the underlying true needs.
• Possess general working legal knowledge and specific client and company operations (preferred).
• Excellent organizational skills, ability to manage multiple assignments at once, and meet deadlines.
• Proficient in technology and tools used by the company and with the client.

KEY RESPONSIBILITIES

• Tracking and managing PTO communications including, but not limited to, new applications, Office Action responses, Information Disclosure Statements, assignments, and related ownership transfers, etc., on the docketing tool.
• Tracking, entering, and managing patent recordables on the docketing tool.
• Reviewing documentation as instructed by Patent Attorneys
• Using internal and external databases to obtain patent documentation.
• Supporting annuities and recordable activities
• Supporting the management of Power of Attorney (PoAs)
• Initiating new client matters in the document management systems.
• Maintaining files and documents relevant to applicable matters in the document management system.
• Reviewing patent docket and deadlines daily.
• Ordering documents, file histories, certified copies, etc.

Tracking and Managing Outside Counsel/Vendor Communications

• Foreign prosecution-related tasks such as preparation and filing of PCT applications and associated non-U.S. prosecution filings.
• Enter the national and regional stage and associated formality requirements specific to each country.

Please refer to our Privacy Policy at UnitedLex for information, https://unitedlex.com/privacy-policy/ "ISO 27001:2022 is the standard that we follow in this organization, based on this ISO document we have implemented G2 controls in UnitedLex across multiple offices and also with the help of this document we have implemented the Information Security Management System in the Organization"