Invoice & Reconciliation Specialist

Astreya Consultancy India Private Ltd; Hyderabad; On-site; INR 600,000 - 950,000; Full time

Job summary

Astreya Consultancy India Private Ltd is seeking an Invoice & Reconciliation Analyst to ensure procurement financial transactions are accurate, with emphasis on matching invoices to POs and receipts and securing timely approvals. The role processes roughly 1,000 invoices monthly and serves as the financial-control checkpoint before entries reach the ledger.

Ideal candidates will have 1–6+ years in accounts payable, strong two-way/three-way matching skills, SAP AP experience, and a proven ability

Qualifications

• 1–6+ years in accounts payable, invoice processing or financial reconciliation.
• Experience with two-way and three-way invoice matching.
• SAP AP/finance experience with strong controls and accuracy.
• Clear English communication for disputes with suppliers and teams.
• Familiarity with SOX finance controls.
• Exposure to AP automation and exception management.

Responsibilities

• Invoice Matching & Approval for 2-way and 3-way matching against POs and receipts.
• Resolve disputes, obtain credit notes or revised invoices with suppliers.
• Reconciliation and posting audits, maintain audit-ready documentation.
• Track processing accuracy and service levels.

Skills

Accounts payable

Invoice processing

Financial reconciliation

Two-way matching

Three-way matching

SAP AP

English communication

AP automation exposure

Dispute management

SOX controls

Tools

SAP ERP

Automation tooling

Job description

ROLE OVERVIEW

The Invoice & Reconciliation Analyst ensures the accuracy of procurement-related financial transactions — matching invoices to purchase orders and receipts, securing timely and accurate approval, and investigating and resolving disputes and exceptions. At roughly 1,000 invoices per month, the role is the financial-control checkpoint of the operation, where errors are caught before they reach the ledger.

KEY RESPONSIBILITIES

1. Invoice Matching & Approval Execute timely 2-way financial matching for hardware accessories and comprehensive 3-way matching (comparing Purchase Orders, Invoice details, and Goods Receipt Notes) for capitalized hardware assets. Ensure invoices are compliant with company requirements before they are approved for payment. Cross-reference software-specific invoices against purchase records, verifying unit prices, license tiers, quantities, software titles, editions, and publisher details against the master asset database to confirm alignment before clearing. Validate invoice categories across multiple spend areas, including Blanket Purchase Orders (BPOs), standard professional services, software entitlements, and transportation, logistics, and freight charges.

2. Dispute & Exception Resolution Investigate over-billing, duplicate invoices, and pricing variances; collaborate directly with suppliers to secure credit notes or revised invoices based on regional tax guidelines. Process inter-departmental cost reallocations (chargebacks), verifying mandatory financial codes and updating the master reallocation ledger. Investigate and resolve invoice disputes and exceptions within the agreed timeframes, getting to the root cause rather than just clearing the queue. Audit and process invoices associated with exceptional scenarios, such as out-of-funds POs, overdue invoices, and replacement POs generated due to legal entity modifications or receiving errors. Manage early/expedited payment requests by obtaining formal business justifications from budget owners and submitting urgent payment requests to corporate finance. Coordinate with procurement, suppliers and accounts payable to resolve mismatches and price/quantity discrepancies.

3. Reconciliation & Controls Reconcile procurement financial transactions and maintain audit-ready documentation of matches, exceptions and approvals. SOX-style controls Audit and validate complex invoices across multiple spending categories, including Blanket POs (BPOs), standard services, software license allocations, and global transportation/freight charges. Process inter-departmental cost reallocations (chargebacks) by validating corporate charging criteria, modifying configuration attributes (such as company codes and cost allocations) in the master ledger, and reporting completed updates back to buying teams. Audit standalone shipping invoices to verify individual delivery charges, preventing freight over-billing and ensuring precise cost allocation.

4. Reporting Track and report processing accuracy, dispute resolution and turnaround against the agreed service levels.

PERFORMANCE & SERVICE LEVELS

Indicative performance targets for the role; final service levels are confirmed on engagement and measured by location per service line. Invoice Processing Accuracy: process ≥95% of invoices without errors within 5 business days, matched correctly to POs and receipts and compliant with company requirements. Dispute Resolution: resolve invoice disputes and exceptions within the agreed timeframe, against a baseline confirmed during transition. Control Integrity: maintain audit-ready evidence on every transaction, supporting R&R AV PO-accuracy checks where relevant. Customer Satisfaction (CSAT): sustain a CSAT score of ≥95% (≥4.0–4.5 on a 5-point scale) across surveyed interactions, reflecting accuracy, responsiveness and professionalism on every request handled — measured monthly/quarterly per the cross-functional service levels.

TOOLS & SYSTEMS

SAP for invoice processing and reconciliation; the procurement platform for PO linkage; and the accounts-payable / finance modules used for matching, approval and dispute management.

REQUIRED SKILLS & EXPERIENCE

• Mandatory 1–6+ years in accounts payable, invoice processing or financial reconciliation.
• Hands-on two-way / three-way matching experience.
• SAP AP / finance experience with strong controls and accuracy discipline.
• Clear English communication for working disputes with suppliers and internal teams.
• Preferred Exposure to AP automation and exception-management tooling.
• Dispute-management and root-cause-analysis experience.
• Familiarity with SOX / financial controls and Gartner-grade finance-and-accounting practice.

Astreya is a global IT managed services provider dedicated to creating technology solutions that are reliable and human-centered.

We partner with the world’s most innovative organizations to optimize modern IT environments across the digital workplace, cloud, data, AI, and enterprise platforms.

Our people are our strength.

Across regions and roles, Astreyans bring deep expertise, curiosity, and a commitment to excellence.

We believe great technology starts with great humans, which is why we invest in learning, collaboration, and career growth.

At Astreya, transparency, accountability, and trust guide how we work with each other and our customers.

We foster an inclusive culture where diverse perspectives are valued and everyone has the opportunity to make an impact.

Join us to build solutions that matter and shape the future of IT together.

Onwards and upwards!