India Accounts Payable Coordinator

H&P; Panaji; On-site; INR 420,000 - 620,000; Full time

Job summary

H&P is seeking an Accounts Payable Coordinator in Goa, India. You will process supplier invoices, maintain vendor records, and support timely payments using Perceptive Content. The role requires attention to detail and strong communication with vendors and stakeholders.

Ideal candidates have 2–4 years in accounts payable, exposure to international vendors, and proficiency in Excel. This position is based in Goa with standard business hours and potential month-end support.

Qualifications

• 2–4 years in accounts payable or related accounting.
• Experience with Perceptive Content preferred.
• Experience handling international vendors is a plus.
• Strong English written and verbal communication.

Responsibilities

• Review, verify, and process vendor invoices in Viper (Perceptive Content).
• Match invoices to purchase orders and receiving documentation.
• Ensure proper coding and approval of invoices according to company policies.
• Process credit notes, adjustments, and payment requests.
• Assist with weekly and monthly payment runs.
• Respond to vendor inquiries and maintain relationships.

Skills

AP processes

Excel

Communication

Vendor support

Multi-tasking

Attention to detail

Education

Bachelor's degree in Commerce, Accounting, Finance, or related field

Tools

Perceptive Content

Oracle

Job description

Job Description:

At H&P, our people are our strength.

Position Summary

The Accounts Payable Coordinator is responsible for processing supplier invoices, maintaining accurate vendor records, responding to vendor inquiries, and ensuring timely and accurate payment processing. This role will utilize the Perceptive Content(\"Viper\") system to manage accounts payable transactions and support the organization's financial operations. The ideal candidate will possess strong attention to detail, excellent communication skills, and a customer-service-oriented approach when working with vendors and internal stakeholders.

Key Responsibilities

Accounts Payable Processing

• Review, verify, and process vendor invoices in Viper.
• Match invoices to purchase orders and receive documentation.
• Ensure proper coding and approval of invoices according to company policies.
• Process credit notes, adjustments, and payment requests.
• Assist with weekly and monthly payment runs.

Vendor Management

• Serve as the primary point of contact for vendor inquiries.
• Respond promptly and professionally to vendor emails and phone calls regarding invoice status, payments, and account reconciliations.
• Investigate and resolve invoice discrepancies and payment issues.
• Maintain positive working relationships with suppliers.

Reconciliation & Reporting

• Reconcile vendor statements and resolve outstanding items.
• Monitor aged accounts payable balances and follow up on open issues.
• Assist with month-end closing activities and AP reporting.
• Support internal and external audit requests related to accounts payable records.

System & Process Support

• Ensure compliance with company policies, internal controls, and accounting procedures.
• Identify opportunities to improve AP processes and efficiencies.
• Support testing and implementation of system updates as needed.

Qualifications

Education

• Bachelor's degree in Commerce, Accounting, Finance, or related field preferred.

Experience

• 2-4 years of Accounts Payable or general accounting experience.
• Experience using Perceptive Content preferred.
• Experience working with international vendors is an advantage.

Skills & Competencies

• Strong understanding of accounts payable processes and controls.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with AP systems, preferably Perceptive Content or Oracle.
• Excellent written and verbal communication skills in English.
• Strong problem-solving and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• High attention to detail and accuracy.
• Customer-focused approach to vendor support.

Key Performance Indicators (KPIs)

• Invoice processing accuracy.
• Timeliness of invoice entry and payment processing.
• Vendor inquiry response time.
• Reduction in aged or unresolved vendor issues.
• Compliance with internal controls and audit requirements.

Working Conditions

• Based in Goa, India.
• Standard business hours with occasional support required during month-end close periods. Addiitionally, requirement if needed for training to work in overlapping time with US

Preferred Attributes: Proactive, collaborative, detail-oriented professional with a strong commitment to customer service and continuous process improvement.

Thank you for your interest in joining our team!