Accounts Payable and Travel & Expense Analyst

Bee Talent Solutions; Pune District; On-site; INR 500,000 - 750,000; Full time

Job summary

Bee Talent Solutions seeks an Accounts Payable & T&E Analyst to manage end-to-end supplier invoice processing and travel & expense operations for a global environment. You will validate, code, approve and pay invoices on time, while supporting expense audits and reconciliations.

The role emphasizes accuracy, process improvement, and collaboration with vendors and internal teams in a fast-paced setting.

Qualifications

• Bachelor's degree required.
• 4–5 years in Accounts Payable.
• Experience with P2P, 2‑/3‑way matching, and payments.
• ERP experience: NetSuite/Oracle/SAP/Workday.
• Familiar with GST/TDS for India; VAT knowledge a plus.
• Experience with SAP Concur, Navan or Coupa.

Responsibilities

• Process high volumes of supplier invoices end to end for multiple entities (US/EMEA/India).
• Perform 2‑way and 3‑way matching against POs and receipts.
• Resolve price, quantity and receipt mismatches with requesters, Procurement and vendors.
• Handle invoice exceptions (PO-less, funds issues) and follow up to resolution.
• Monitor AP shared mailboxes and respond to vendor inquiries with documentation.
• Verify invoices for compliance: entity name, tax/VAT/GST, PO refs.
• Prepare and support payment runs (ACH, wire, card) and resolve holds.
• Conduct vendor statement reconciliations and aging analyses.
• Support vendor onboarding and vendor master controls.

Skills

Accounts Payable

P2P knowledge

2‑/3‑way matching

Excel proficiency

Analytical skills

Vendor management

SOX controls

Communication

Education

Bachelor's degree in Accounting/Finance/Commerce

Tools

NetSuite

Oracle

SAP

Workday

SAP Concur

Navan

Coupa

Job description

The Accounts Payable & T&E Analyst supports client's global Procure-to-Pay (P2P) operations. The role's main focus is end-to-end supplier invoice processing: making sure invoices are captured, validated, matched, coded, approved and paid accurately, on time and in line with policy and internal controls. As a secondary responsibility, the role supports Travel & Expense operations, including Concur expense audits, reimbursements and corporate card reconciliations.

This role helps the team run well by keeping internal controls strong, supporting month-end close, and improving processes through automation and AI-enabled finance tools. The ideal candidate pays close attention to detail, thinks analytically, gives good service to vendors and employees, and keeps looking for ways to improve in a fast-paced, global environment.

What You'll Do:

Accounts Payable - Invoice Processing (Primary Focus)

• Process high volumes of supplier invoices end to end for US, EMEA and India entities: intake, validation, GL and cost center coding, entry in the ERP, and routing for approval.
• Perform 2-way and 3-way matching of invoices against purchase orders and receipts. Investigate and resolve price, quantity and receipt mismatches with requesters, Procurement and vendors.
• Handle invoice exceptions such as invoices without a PO, POs without enough remaining funds, missing receipts, and approvers who have left the company. Follow up until each exception is resolved.
• Monitor and action the AP shared mailboxes (invoice intake and vendor queries) within agreed turnaround times. Triage, assign and close emails with clear documentation.
• Check invoices for compliance: correct legal entity name and address, tax and VAT/GST details, PO references, and duplicate-invoice checks before posting.
• Apply indirect tax rules to invoices, including GST, TDS and VAT where applicable, and escalated tax queries to the Tax team.
• Prepare and support payment runs (ACH, wire, virtual card and check). Validate payment proposals, resolve payment holds, and track rejected or returned payments until they are reprocessed.
• Respond to vendor inquiries on invoice and payment status professionally and on time. Share remittance details on request.
• Perform vendor statement reconciliations, follow up on open items and credit notes, and support Accounts Payable aging analysis and clean-up.
• Support vendor onboarding and maintenance documentation in line with vendor master controls. Flag any request to change bank details for independent verification.
• Track AP KPIs such as invoice volume, turnaround time, exception aging, first-time-right rate and past-due invoices, and contribute to weekly team reporting.

Travel & Expense Administration (Secondary Focus)

• Audit employee expense reports in SAP Concur for accuracy, receipt support, correct expense type and coding, and compliance with T&E policy. Approve or return claims with clear comments.
• Prepare and validate reimbursement payment files for approved claims and track them through to employee payout.
• Support corporate card and P-Card administration (card setup, activations and cancellations) and monthly card and Concur reconciliations.
• Help prepare T&E journal entries and accruals, and support T&E audit requests.
• Answer employee questions on expense submission and policy through the T&E mailbox.

Month-End Close & Financial Reporting

• Help with month-end close activities, including AP and T&E accruals, journal entries and account reconciliations.
• Prepare supporting schedules and documentation for financial reporting and audit requirements.
• Keep financial records complete and accurate in line with company retention policies.
• Support internal and external audit requests related to Accounts Payable and Travel & Expense activities.
• Make sure work complies with SOX controls, accounting policies and regulatory requirements.

Process Improvement & Automation

• Use AI-enabled and automated finance tools, such as OCR invoice capture and workflow automation, to make processing more efficient, accurate and scalable.
• Support implementation and optimization of invoice automation, approval workflows and expense
• management systems, including user testing and rollout.
• Identify ways to streamline processes, reduce manual effort and improve the vendor and employee
• experience.
• Maintain standard operating procedures (SOPs), process documentation and knowledge resources.
• Build and support operational reporting, dashboards and performance metrics.

Required Qualifications:

• Bachelor's degree in Accounting, Finance, Commerce or a related field (B.Com/M.Com or equivalent).
• 4-5 years of hands-on Accounts Payable experience, with a strong track record in high-volume invoice processing for multiple entities.
• Strong working knowledge of Procure-to-Pay (P2P), 2-way and 3-way matching, exception handling, and the payment run process.
• Experience with ERP systems such as NetSuite, Oracle, SAP, Workday or similar platforms. NetSuite is strongly preferred.
• Working knowledge of indirect taxes on invoices (GST/TDS for India; VAT exposure is an advantage).
• Exposure to T&E processes and expense management tools such as SAP Concur, Navan or Coupa.
• Strong analytical, organizational and problem-solving skills.
• Advanced proficiency in Microsoft Excel (XLOOKUP/VLOOKUP, pivot tables) and business productivity tools.
• Excellent verbal and written communication skills for working with vendors, requesters and global stakeholders.

Preferred Qualifications:

• Experience supporting US and/or EMEA Accounts Payable from India in a shared services setup.
• Experience working in a SOX-compliant, multinational or publicly traded company.
• Familiarity with OCR invoice capture, AP automation and AI-enabled finance solutions.
• Experience supporting finance transformation, automation or continuous improvement initiatives.
• Experience in a high-growth global SaaS organization.

Success Traits

• Ownership: Takes accountability for accurate, timely, high-quality results while following established policies and controls.
• Urgency: Manages priorities well and consistently meets deadlines in a dynamic, fast-paced environment.
• Simplicity: Finds ways to streamline processes, remove inefficiencies and improve how the team operates.
• Curiosity: Keeps learning and embraces innovation and technology to improve business outcomes and team performance.